Quang Trach I Thermal Power Plant Project - Contract No.

xxx Minutes of Kick-off Meeting (General)

Date: xxx to xxx Aug 2021

Location: EVN’s Twin Towers, No. 11, Cua Bac Street, Ba Dinh District, Hanoi
Participants:

No Name Position Company Signature

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

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No Name Position Company Signature

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

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A. Introduction of project teams

1. Organization chart of JV and main GC xxx <xx.Aug.2021>

subcontractor xxx
GC xxx xxx

2. Organization chart of EVN/AD2 GC xxx Following the current organization. <xx.Aug.2021>

As per Attachment 1

3. Organization chart of xxx <xx.Aug.2021>

PECC1/FICHTNER As per Attachment 2

B. Project Management and

Correspondence Channels

4. Official correspondence addresses - For EVN/AD2:

(names, position, address, tel., fax., o Mr. xxx, Director.
e-mail)
o Address: xxx.

o Email: xxx

o Tel: +84 - xxx

o Fax: +84 - xxx

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- For Consultant:
o Attention:

Mr. Do Van Toi – Project

Manager.
o PECC1

o xxx

o Tel.: +84-xxx

o Tel.: +84-24-xxx

o Fax: +84-24-xxx

o E-mail:

xxx

- For JV: as per Project Manual.

5. Project Manual JV is required to submit the project

manual soon.

6. Document Numbering System (for 1. For EVN/AD2:

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the letter, documents, drawings…)

Letter to JV: xxxx-AD2-

EVN(yyyy) – JV

xxxx: Number.

yyyy: Departments

2. For Consultant:

xxxx-QT1-PECC1(PM)-EVN

3. For JV: as per Project Manual.

7. Comprehensive Drawing List JV is required to submit the <xx.Aug.2021>

including Document Submission comprehensive drawing list
Schedule including Document Submission
Schedule.

8. Drawing/Document Layout ( e.g. JV is required to confirm Format

Title Block ) drawing, document

9. Working plan JV is required to submit the format

of working plan for works such as
Construction / Installation /
construction/ installation/
Commissioning & Testing
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Execution Plan commissioning & testing execution

plan

10. Overall Time Schedule (Microsoft JV is required to submit Overall

Project) – Level 3 Time Schedule (Microsoft Project) –
Level 3

11. Critical Path Analyze & S-Curves The critical path analyze & S-curves
Diagram diagram should be fully agreed by
all parties

12. Progress Report: Weekly and JV shall prepare these Reports and
Monthly Report, Quarterly report submit with editable file.
( Format and Content ) - Weekly report: shall submit every
Wednesday.

- Monthly report: xxx

- For the content of report,

including but not limited of the
planned quantity and schedule,
actual quantity and schedule up to
the time of the report. Evaluation
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of finished work compare with

planned work.

In case the actual quantity or

schedule cannot satisfy the
planned quantity and schedule, JV
is required to determine the reason
and the solution to make-up the
delay.

13. Meetings at Site The weekly meeting shall be held on

every Thursday.

The monthly meeting shall be held

every Tuesday after the 7th of each
month.

14. Codes & Standards JV is required to apply International

Codes/ Standard in accordance with
Vietnamese regulation and EPC
contract.

C. Quality Control and Management

Procedures including

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15. List of Manpower for Project JV shall assign the competent
with CV of Key Personnel personnel at site to make decision
immediately and to push the sub-
contractor’s work so as to meet the
schedule.

16. Quality Control Procedure The quality control procedure is

required to submit by JA

17. Design Review Procedure JV is requested to resubmit

documents/drawings within 21 days
from the receipt of AD2/Consultant’s
comment.

JV shall arrange the design review

meeting at the site to review the
drawing.

The time for responding to

documents and drawings shall be
counted from the time
AD2/Consultant receive the

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hardcopy.

18. Material Control Procedure AD2/Consultant requested and JV

agreed to prepare a procedure for
receiving material at site or local
fabrication shop.

19. Documentation Procedure The documentation procedure is

required to submit.

20. Non-conformance/Corrective Action Consultant propose to use the

sample form of NCR and Instruction
Instruction on site
On Site (IOS) as attached to the
MoM (Attachment 3)

21. Health, Safety and Environment JV is required to submit Health,

Safety and Environment Procedure
Procedure
as Manual Book.

Contractor shall hire an agency for

monitoring environment during
construction. AD2/Consultant
provide part of the EIA in
Attachment 04 for information.

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ÁD2 requests JV to start

environmental monitoring
immediately.

JV is required tol submit relevant

Contracts of Waste management to
AD2/Quang Binh province
competent authorities.

D. Interfaces between Power Plant - Technical interface: terminal

Project and Others (third parties) point: water intake, discharge,
elevation, coordination, access
roads, etc.

- Schedule interface

- Contractor is requested to provide

detail schedule for
advising/working with third
parties

E. Terminal Points

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22. Water supply for Construction

23. Temporary Power supply for JV is required to provide terminal

Construction point for scope out items at the
temporary fence (i.e. CW station and
main plant).

24. Access Road to Site

F. Price schedule

25. Breakdown in details

AD2/Consultant request JV to
submit the breakdown of the Price
Schedules for approval.

26. Disbursement Schedule

JV to submit the disbursement
schedule to AD2/Consultant

27. Acceptance for progress payment To be discussed

and relevant documents

G. Procedure for payment

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H. Civil part

28. General Arrangement Plan and JV shall prepare 3D motion picture

Machinery and Equipment of the entire plant to show that there
is sufficient space for O&M.

29. General and Detailed Drawings and JV shall prepare 3D movie of the
Specifications for Electro- entire plant to show that there is
Mechanical Equipment. sufficient space for O&M.

30. 4 Site organization/management for There are many packages

Project implemented during Project
constructions. So there are many
interfaces and chaos such as:
construction areas, underground
items, access road for construction,
temporary fence, etc.

I. Mechanical BOP

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J. Hand over schedule from EVN MoM hand over schedule between 1.
and JV and vice versa EPC package and scope out items.

K. Technical Design for EPC Package JV is required to finalize Technical

and Technical Design for the Design for EPC Package after
Project Effective Date and finalize Technical
Design for the Project as required by
the EPC contract.

L. Permit and License

M. Information Exchange between

EVN and JV

N. Boxes for equipment/material and - Boxes for equipment (material)

scrap materials transported to the site shall be
EVN’s property.

- For scrap material from

permanent material which can be
reused, AD2 will sign a contract
with local company to collect
these scrap material at EVN’s

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cost.

O. Sub-contractors/vendors - Contractor is requested to submit

the expected submission plan for
approval of subcontractor(s) /
vendors.

P. Others - Contractor is requested to provide

full sufficient information on
technical requirements as
specified in EPC Contract and
project to subcontractors for
ensuring project’s quality.

- When domestic equipment,

material are used for parts in EPC
package, prime contractor is
requested to provide full sufficient
information on technical
requirements as specified in EPC
contract to local manufacturers.

- Besides, prime contractor must

strengthen its supervision and
provide supervising engineer to be

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always at manufacturing shop for

quality management.

- Contractor has to have the

construction drawings available
before starting construction /
installation.

- Equipment / material to be
imported are required to have
certificate of quality and
certificate of origin.

- Equipment / material to be
supplied locally are required to
have a certificate of quality.

- The Contractor shall warrant that

the goods/equipment supplied are
new, unused, of the most recent or
current models, and that they
incorporate all recent
improvements in design and
materials. The Contractor shall
further warrant that all
goods/equipment shall have no
defect, arising from design and/or

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materials, or workmanship (except

when the design and/or material is
required by the EMPLOYER's
specifications) or from any act or
omission of the Contractor, that
may develop under normal use of
the supplied goods/equipment in
the conditions prevailing in the
Project location.

- The equipment / systems except

some small components which are
integrated in the equipment /
system shall be manufactured or
fabricated on or after 2021.

- Test reports of equipment /

material shall be submitted to the
Owner before shipping.

Q. Ambulance and fire engine

R. Discharge Channel

S. Insurance policy for EAR/TPL

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