Chapter Name

Event Name
Event Date
Event Time
Venue/Location
Event Planning Budget Template

Previous Year
Description Totals
INVITATIONS / PUBLICATION COLLATERAL $ -
Hold the Date Postcard
HTD mail prep
HTD postage
Invitation/Flyer Printing
Invitation Postage / mail handling
Signage design, production, printing
Programs, Table Cards, Reg Cards, Table #s

Miscellaneous
RECOGNITION $ -
Gifts for VIP Patrons
Plaques / Awards

VOLUNTEER COMMITTEE $ -
Thank you gifts
Volunteer Expenses (Parking)

Miscellaneous
VENUE / FACILITY $ -
Room Rental Fee
Room Set Up Charges/Fees
Facilities (Custodial, pressure wash, supplies)
Police/Fire Personnel Pay
Emergency Services/Medics
Facilities staff overtime
Tear Down Charges/Fees

Other

EVENT RENTALS $ -
Tent Rental
Tables (50)
Chairs (500)

Other Rentals
THEME & DÉCOR $ -
Floral
Floral vase rental
Linens
LED tealights (purchase)

Other
ENTERTAINMENT $ -
Channel / Game Purchase
Emcee

FOOD & BEVERAGE $ -

Caterer (# guests) + Tasting
(includes plates, flatware and glass rental cost)
Alcohol/Wine
Bartender Fees/Gratuities

Miscellaneous
MULTIMEDIA CONTENT $ -
Misc Multimedia
Video Production
Video Copies

PHOTOGRAPHY / VIDEOGRAPHY $ -
Event Photography
Event Videography
GUEST PARKING/TRANSPORTATION $ -
Guest/Vendor/Volunteer Parking
Bus Rental
Golf Carts for ADA
VIP Transportation
Golf Cart Parking
Valet Parking
Parking Attendants Gratuity

Miscellaneous
GENERAL PRODUCTION $ -
Radio rental
Consumables (Food/coffee staff and crew)
Misc rentals
Motor Pool
Other (misc. supplies, copies, etc.)
Volunteer/Staf Thank Yous

EVENT INSURANCE $ -
Event Insurance

CONTINGENCY $ -
10% of total
COST SUBTOTAL $ -

TICKET PRICE $ -
$X.XX per guest
Money from Other Source

REVENUE TOTAL $ -
ning Budget Template
Notes
(unit cost, how
Vendor Contact to purchase
ESTIMATED ACTUAL Vendor Info items, etc.)
$ - $ -

$ - $ -

$ - $ -

$ - $ -
 (includes tax,
$ - $ - delivery, setup)

$ - $ -

$ - $ -

assumes X # of
$ - $ - attendees

$ - $ -

$ - $ -
$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

assumes #
$ - $ - paying guests

$ - $ -