6/7/22, 12:15 AM Cabinet | 5 Meeting Confirmation Email Templates

Features Plans Community

Get
& Login
Started
Pricing

GUIDES & TEMPLATES

5 Meeting Confirmation
Email Templates

Every Monday, as we all know too well, we take a look at our leader's calendar
and secretly cry a little whimper inside. Last week's meetings are behind us, and
it’s all about this week.We have two choices: either let the week arrive like a
steam rolling locomotive, full of no-shows and wrong-dial in numbers, or, get a
grip on the week and send confirmation emails to meeting attendees.That said,
the process of sending a confirmation email is easier said than done. When do

we confirm? Who do we CC? What information needs confirming? At Cabinet ,

we are ALL about supercharging executive assistant and admin productivity, so
https://www.joincabinet.com/resources/5-meeting-confirmation-email-templates 1/6
6/7/22, 12:15 AM Cabinet | 5 Meeting Confirmation Email Templates

we have compiled a handful of awesome email templates that can help with
some of that uncertainty.

SUBJECT: Confirming your call with [Executive Name]

Good afternoon [Meeting Participant],

I am writing to confirm your call with [Executive Name] on Tuesday, November

6th at 1:00pm ET.

Per the calendar invitation, [Executive Name] will dial your number at XXX-XXX-
XXXX.

Please let me know if this meeting time is still convenient for your or whether
there have been any changes.

Kind regards,

[Your Name]

SUBJECT: Confirming conference call details

Good afternoon [Meeting Participant],

I am writing to confirm [Executive Name]'s participation on the conference call

on Tuesday, November 6th at 1:00pm ET.

[Executive Name] will dial the conference number in the calendar invitation.

Please let me know if the conference details listed in the calendar invite are
correct or whether there have been any changes.

Kind regards,

[Your Name]

SUBJECT: Confirming your lunch with [Executive Name]

Good afternoon [Meeting Participant],

Just reaching out to confirm your lunch meeting with on Tuesday, November 6th
at 1:00pm ET.

[Executive Name] will meet you at [Location Name] for lunch. Please let me know
https://www.joincabinet.com/resources/5-meeting-confirmation-email-templates 2/6
6/7/22, 12:15 AM Cabinet | 5 Meeting Confirmation Email Templates

if this time and location are still convenient for you or if anything changes.

Kind regards,

[Your Name]

SUBJECT: Confirming your meeting with [Executive

Name]
Good afternoon [Meeting Participant],

Just reaching out to confirm your meeting with X on Tuesday, November 6th at
1:00pm ET. [Executive Name] will meet you at [Location Name]. Please let me
know if this time and location are still convenient for you or if anything changes.

Kind regards,

[Your Name]

SUBJECT: Confirming your meeting with [Executive

Name] at our office
Good afternoon [Meeting Participant],

Just reaching out to confirm your meeting with [Executive Name] on Tuesday,
November 6th at 1:00pm ET. We look forward to seeing you at our office. The
office address is the following: [Office Address].

Please let me know if this time is still convenient for you or if anything changes.

Kind regards,

[Your Name]

Final Notes
We recommend that you choose one day a week to send confirmation emails.
Friday can be nice because usually its quieter in the office. It is also nice to
receive the updates, if any, to your leader's meeting schedule over the weekend
or on Monday morning, versus mid-week. Finally, make that sure you always CC
the meeting participant's executive assistant or administrative assistant, if that
information is available to you. We all know all to well the frustration of not
having access to our leader's direct email inbox and not being cc'ed on
https://www.joincabinet.com/resources/5-meeting-confirmation-email-templates 3/6
6/7/22, 12:15 AM Cabinet | 5 Meeting Confirmation Email Templates
having access to our leader s direct email inbox and not being cc ed on
scheduling emails.

While Cabinet's executive assistant and administrative software won't do the

email confirmations for you, we can help you with the scheduling piece . If you
are tired of the tedious task of typing out your executive's availability, let
Cabinet do that work for you. We integrate with Outlook and Gmail calendars!

Meagan

Intro Call
25 min

Cookie settings Reject cookies Accept cookie

See More SEE ALL LATEST>

https://www.joincabinet.com/resources/5-meeting-confirmation-email-templates 4/6
6/7/22, 12:15 AM Cabinet | 5 Meeting Confirmation Email Templates

BLOG POSTS BLOG POSTS BLOG POSTS

How to How to 4 Tools for

Manage Manage Tracking
your your Meetings to
Executive's Colleague's be
Calendar Travel Scheduled
Calendar, making Receipts Tools for scheduling
your executive more meetings
productive The dreaded
Expenses

Unlock the power of Cabinet Pro

Enter your email to start your
14-day free trial:

Emai GET STARTED FOR FREE

30-DAY FREE TRIAL | CANCEL ANYTIME

https://www.joincabinet.com/resources/5-meeting-confirmation-email-templates 5/6
6/7/22, 12:15 AM Cabinet | 5 Meeting Confirmation Email Templates

PRODUCT COMMUNITY COMPANY Sign up for our

newsletter:
Features Forum About
Plans & Blog Contact
Pricing Summit Us
TERMS | PRIVACY Sign Up
© Join Cabinet, Inc. 2022

https://www.joincabinet.com/resources/5-meeting-confirmation-email-templates 6/6