Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Attendance: Please see attached. Date: December 4, 2023

Presider: Bacani, Brigida E. Venue: AVR, LIC Matina

Proponent Issues and Concerns Responsibility Target Date Status Remarks

1 The meeting was called to order at 1:00 P.M. with

the following agenda:
1. Reading and Approval of the Minutes of Previous
Meeting
2. Business Arising from the Previous Minutes
Bacani, B.
3. Business for the Day:
3.1 Accreditation Preparation
3.2Discussion of Core Values – Honesty & Integrity
3.3 Issues and Concern
3.4 Other Matters
Anino, M. 2 Opening prayer
3 Reading and Approval of the Previous Minutes
Dajao II, R. Moved for the approval of the minutes and duly
seconded by Ib-ib, J.
Business Arising from the previous minutes
Bacani, B. 4 UM Institutional Repository Bacani, B., Ib-ib, J. Sept. 30, 2023, Will be included in
Images uploaded by UM Branches are not in standard & Concerned moved to Jan. the upcoming In-
format (blurred, diff. sizes). Training workshop is branch libraries 2024 service Training in
A3
recommended to address this issue. January 2024.
Action/Recommendation: To prepare a training
proposal addressed to HRDC
Bacani, B. 5 To conduct training for all librarians responsible for
Bacani, B. Jan. 29-31, 2024 A
facilitating the Information Literacy Program (ILP)
Ramos, J. 6 LIC Digos
Shared update during the Management Review, Ms.
Asuncion commented and/or suggested about the
format of the library holdings:
1st column – CMO requirements Ramos, J. Dec. 4, 2023 A2 No update yet.
2nd column – Total No. of existing titles
3rd column – Overall total no. of holdings
Action/Recommendation: To email the sample
format to LIC Main for Ms. Perez's perusal.
Anino, M. 7 Requested to review the OPM 16.11 – Discussion To be discussed in
Oct. 30, 2023
Room Policy. the Jan. 2024 cluster
Anino, M. moved to Jan. A1
Action/Recommendation: To review the OPM 16.11 meeting after the
19, 2024
on the next cluster meeting. enrollment period.
Bacani, B. 8 Mid-year Management Review
Instructed to submit the ff. AOP Mid-Year
Accomplishment Report to be submitted to QMO for
the Mid-year Management Review:
Jan. 30, 2024 A
 No. of updated library holdings Perez, A.
9  Random Inventory Report dated Dec. 2023 Perez, A. Jan. 30, 2024 A
10  Library utilization report of all sections. All readers’
Jan. 30, 2024 A
librarians
11  Summary of newly bound professional journals Perocho, C.
indexed and encoded in DLM/KOHA Alemania, C.M. Jan. 30, 2024 A
Calunod, L.
12  No. of freshmen (GE 2) classes that attended the
Information Literacy Program (ILP)
Del Castillo, J. Jan. 30, 2024 A
Action/Recommendation: Monitor the schedule to
avoid delays.
13  Preventive maintenance report. Quisido, A. Jan. 30, 2024 A
14  No. of Multimedia service requests served on
Quisido, A. Jan. 30, 2024 A
time.
15  No. of coordination meetings conducted. Vidamo, M. Jan. 30, 2024 A
16 Action/Recommendation: MYAR will be discussed on
January 31, 2024. Likewise, the hard copy will be - - I Noted by the body.
provided to all personnel for reference.
New Business
Bacani, B. 17 Accreditation Preparation
Informed the body that the F2F Accreditation visit for
the ff. programs will be on Jan. 11-13, 2024. Deadline
of submission of evidences is on December 15, 2023
 PhD Filipino
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

 MIT
 MA Communication
 BA Agroforestry
 BS Forestry
 BS Environmental Science
 BS Management Accounting
 BS Accounting Information System
 BS EMC.
Hence, the ff. concerned personnel must fast-track Dec. 15, 2023
the preparation of evidences, especially those Perez, A., Digal, A
taskforce that will serve in the enrollment area. R.A., Perocho, C.,
 To update the library holdings – printed, Mancao, K.B.
eBooks, Periodicals & Multimedia.
Bacani, B. 18  To prepare the library utilization report - 3 data
points – SY 2021-2022,2022-2023, First
Matavia, M. Dec. 11, 2023 A
Semester, SY 2023-2024:
- Borrowing Transactions
Bacani, B. 19 - In-house utilization report per section All readers’
Dec. 11, 2023 A
librarians
Bacani, B. 20 - Library attendance report Alegado, R.C. Dec. 11, 2023 A
Bacani, B. 21 - Online database utilization report
Action/Recommendation: Submit on December 11,
Digal, R.A. Dec. 11, 2023 A
2024 for evaluation. Ms. Mancao will send template
for the graph via Canva.
Bacani, B. 22  Physical Facilities pictures Del Castillo, J. Dec. 15, 2023 A
Bacani, B. 23  Administration, Human Resources Vidamo, M.
Dec. 15, 2023 A
Bacani, B.
Lomboy, M. 24 Discussion of Core Values – Honesty & Integrity
Discussed to the body about honesty and integrity in
the workplace.
Here’s the key points of her discussion:
* Honesty and integrity are not just virtues but the
lifeblood of a thriving workplace.
* These qualities influence everything from individual
reputations to organizational success.
* Embracing honesty and integrity establishes a - - I Noted by the body.
foundation of trust, ethical decision-making, and
positive relationships, ultimately contributing to a
workplace culture that is not only morally sound but
also conducive to long-term prosperity.
As we navigate the complexities of the modern
professional landscape, we must recognize and
champion the transformative power of honesty and
integrity in the workplace.
Issues and Concern
Ramos, J. 25 LIC Digos
Technical Section
 Barcoded 100 books
 Labeling call number – 62 books
 Prepare holdings for the 7 programs for
accreditations
 Generated list of library holdings for inventory
 Prepare list of books to be discarded
 Prepare other documents for PACUCOA
Accreditation
 Downloaded 45 eBooks
Circulation Section - - I Noted by the body.
 Processed books returned – 133 (Faculty and
Student)
Periodical Section
 Indexed 26 articles from professional journals
 Clipped 4 articles
Library Utilization for the Month of December 2023
 Periodical Section – 425 users
 Discussion Room – 193 users
 Checked out – 133 -Faculty and Students
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Proponent Issues and Concerns Responsibility Target Date Status Remarks

Donayre, C. 26 LIC Tagum

 Random Inventory is scheduled November 28-
December20, 2023
 LIC Personnel attended Health and Wellness
Program by HRMD, namely: Zumba Fitness
(Wednesday) & Basketball (Friday)
 3-in-1 activity of the Book Enthusiasts Club
(BEC) held at e-Park, Apokon, Tagum City as
adviser and facilitators (C. Donayre and
librarians)
 Exploratory Talk between UMTC-LIC together
with the CEC and Mabaus Elementary School
- - I Noted by the body.
for a partnership dubbed: Adopt-a-Library:
Aklatan Para sa Magandang Kinabukasan" at
Brgy. Mabaus, Carmen, Davao del Norte
 5 librarians will attend the PLAI-DRLC
Oathtaking Ceremony and Christmas
celebration (C. Donayre, JA, Babao, PG.
Hembra, F. Urbano, V. Juntilla)
 89th NBW celebration is moved on January 16-
19, 2024 due to earthquake and series of
aftershocks as well as Final examination is fast
approaching for the 1st Semester and the
Christmas holidays as well.
Bucog, F. 27 LIC Peñaplata
 Review and updating the summary of
references for 3 programs - - I Noted by the body.
 Updated all QMS documents
 Updated AOP and MYAR
Refugio, S. 28 LIC Panabo
 Check-out transactions
Faculty -2; Students - 9
 Recorded a total of 2 patrons (students) and
2 patrons (faculty) paid their overdue fines
 Recorded a total of 13 in-house utilization
 Catered a total of 75 students in internet room
 Recorded a total of 9 faculty and 123 students
in attendance at the library - - I Noted by the body.
 Recorded a total of 1,555 online databases
utilization
 Cataloged 29 titles of newly acquired books
 Participated in Pamaskong Handog 2023
headed by the CEC
 Conducted the National Book Week
Celebration 2023
 Visited by the PACUCOA accreditation team
Other Matters
Bacani, B. 29 Christmas Party Planning
Proposed date for the Christmas Party is on Dec. 20, - - I Noted by the body.
2023 at 2:00 P.M. with the theme: Silk/Satin
30 As agreed by the body, the exchange gift is worth Php
500.00.
- - I Noted by the body.
To contribute for the purchase of gifts to Janitors and
Security Guards.
Bacani, B. 31 Transfer to the New Library Building
To speed up the transfer in preparation for the
inauguration and blessing of the new library. - - I Noted by the body.
Requested OT and meals were approved by COO
Detoya.
32 No further discussion was made. Meeting adjourned
at 5:06PM

Legend: I – Information Only

A – Action Required
A/C – Complied/Completed
C – Cancelled
 Document Title : MINUTES OF THE MEETING

Department : LEARNING AND INFORMATION CENTER

Prepared by: Reviewed and noted by:

MAE A. VIDAMO BRIGIDA E. BACANI

Administrative Assistant Head– LIC