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BSBOPS502 Assessment Task 3
BSBOPS502 Assessment Task 3
Task 3
Manage business
operational plans
BSBOPS502
Student Declaration
To be filled out and submitted with assessment responses
◻ I declare that this task and any attached document related to the task is all my own work and
I have not cheated or plagiarised the work or colluded with any other student(s)
◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken
against me according to the process explained to me
◻ I have correctly referenced all resources and reference texts throughout these assessment
tasks.
◻ I have read and understood the assessment requirements for this unit
◻ I understand the rights to re-assessment
◻ I understand the right to appeal the decisions made in the assessment
Unit Title
Unit Code
Student Zammad Bin Muqri
name
Student ID 64770
number
Student Zammad Date
signature
3 05/10/2021
Task Number
DNS
Marking Sheet Comments
N
Completed successfully
The student has satisfactorily ☐ ☐ ☐
completed and submitted the
following:
DNS
Marking Sheet Comments
N
Completed successfully
variations
Feedback in Comments
The student conducted a coaching ☐ ☐ ☐
session to support the
underperforming employee:
Was prepared to coach
Applied the GROW model
effectively
Listened actively
Explained tasks and concepts
clearly
Provided practical example
Provided opportunities for the
employee to express their
concerns and thoughts
Used questioning, rephrasing and
summarising to confirm
understanding
Behaved professionally within the
scope of own role
Followed organisational policies
and procedures
Feedback in Comments
Demonstrated ability to: ☐ ☐ ☐
Assess progress of operational
plan in achieving profit and
productivity plans and targets
Identify areas of under-
performance, recommend
solutions and rectify the situation
DNS
Marking Sheet Comments
N
Completed successfully
Student Name:
Assessor Name:
Assessor Signature:
Date:
Student Declaration............................................................................................................ 2
Task 3 – Monitor and review operational performance.....................................7
Task 3.1 Monitor and review operational performance.................................................9
3.1.1 System to review performance..................................................................9
3.1.2 Monitoring and evaluation........................................................................11
3.1.3 Negotiate recommendations for variations to the operational plan..13
Task 3.2 Support individual and teams..........................................................................14
3.2.1 Support the team........................................................................................ 14
3.2.2 Support the individual team member.....................................................14
3.2.3 Coach an individual team member..........................................................15
Appendix 4 – Scenario BBQfun Implementation of the e-commerce strategy
................................................................................................................................. 16
Review
period:
(date or
range)
Key result area Indicator of success/
performance
(2)
Budget and - Have the established sales areas been Fortnightly
Revenue achieved?
(including online
staff)
• Financial Report
• Consumer outcomes
• Survey forms
Reporting requirements:
Outline reporting requirements related to the implementation of the operational plan. (2-3)
Record keeping:
Develop a system to ensure that procedures and records associated with documenting performance related to the
operational plans are managed in accordance with organisational requirements. (30-50 words)
Include a requirement for the signature of the OGm to approve expenses not included in the current budget.
To achieve the high standards for the client, we can review the forms in the correct order,
seeking the improvement of all the possible implementation strategies. In addition, we can
analyze the server configuration for the share folder in a way that meets the needs for service
and access by every employee.
The company must establish a password for the protection of all information shared for the
exclusive use of the company to ensure the optimum use of this as well as to avoid information
loss. Moreover, you should also consider the process for filling out the form, as well as how long
records of documents shared with managers have been kept.
Manager’s Signature:
comments:
Date:
Date:
Project Officer
Plan ● redevelop the Person
objective/s website and responsible
acquire physical
resources
● recruit and train
staff
● achieve profit
targets
● adhere to budget
● adhere to
timelines.
Updates
List 2 key updates in the 2 key areas below based on the scenario (Appendix 4)
Risks Accomplishments
- A lack of training has limited the After receiving feedbacks from our employees
performance of workers. Training has on what they can suggest and how they can
been insufficient and short. improve their works, we decided to hold
quarterly coaching and mentoring sessions for
- Insufficient support, training, and them so they could address the issues.
coaching prevent staff from
performing their job roles.
Schedule Speed of service average time Red • Improves the sales easier for
to completion 17 minutes customers. • Improve the skills and
service time.
Employee Quality of online sales 85 order Red • Create the training session for
performan mistake system.
ce
• Createthe performance process
according to manager policies.s
Comments:
In response to market changes, some changes will still need to occur in reaction to customer feedback
and to improve customer service to make the product more relevant to customers.
$65,000
Liaise with the trainer and assessor and schedule a time in week 6 of class to meet with
the OGM, to negotiate the recommendations for variations to operational plans and
remedial actions.
The OGM will be played by a classmate and the trainer and assessor will observe the
Role-Play.
Date
25/10/2021
Project title:
Recruitment
Job/project BBQ Fun
number: 107 Company
Justification
of payment:
Cheques
In the form of personal planning notes, outline your strategy to support the team in
improving performance.
(50-100 words)
Review the performance data for Lee Waters and consider his conflict with the team and
write a report that includes:
Identify areas of underperformance (2-3)
Determine possible remedial actions (2-3)
Outline a coaching session for Lee Waters on one of the following topics (30-50
words):
o Time management
o Accuracy
o Multi-tasking
o Sales techniques
o Commitment to team goals
Report:
- The behaviors employed by Walter have have repeatedly been
counterproductive for what has been established within the organization,
assuming that they must enter into analysis of ways that are opportune and safe
to be able to apply behaviors that aid in the improvement of processes.
- It has been shown that the return is low.
Liaise with the trainer and assessor and schedule a time in week 6 of class to coach Lee
Waters, played by a classmate on one of the following:
Time management
Accuracy
Multi-tasking
Sales techniques
Commitment to team goals
Duration of the coaching session: 15 minutes.
Before the session:
Review your coaching plan (developed in Task 3.2.2).
Complete the coaching report with and for Lee Waters (Template 4)
The assessor will validate that the coaching report was developed in collaboration with
Lee Waters
During the session:
Coach the team member
This is an assessable task, and the trainer and assessor will evaluate your performance,
providing feedback on the marking sheet.
If you are absent from class, it is your responsibility to make alternative arrangements
with the trainer and assessor.
Coach/Manager: Zammad
Report
1. Reduce Close Time
Goal
2 agreed SMART goals to improve Closing sales quickly frees up your team’s
the skill the employee needs to time, allowing for more focus on other profit
be coached on. growing activities. SMART goal example:
Reduce the average close time on deals from
3 weeks to 2 weeks by keeping in regular
contact with the customer.
• Lack of focus
Reality
An assessment of the current • Lack of sales skill
reality: how proficient is the
employee on the skills he needs • High level errors
to be coached on.
• Disorganised
• Motivating
Options
3 options to reach the objectives • External training
(one will be the coaching session)
• Discover the skills
Background to scenario
The BBQ fun Board of Directors and the CEO have decided to implement an e-commerce
strategy to maintain or increase market share and revenue and satisfy customer needs in
line with company strategic directions.
You have been hired as an external consultant to manage operational planning activities
for BBQ fun’s e-commerce strategy.
Under the strategy, BBQ fun would offer all products in an online store. Stock could be
stored at no extra cost at existing stores. Customers would cover delivery costs.
The BBQ fun website now has e-commerce functionality. The website has been
redeveloped to incorporate this functionality according to relevant technical
specifications after consulting with specialist managers. Existing infrastructure, such as
office and store configurations, has been adapted to the new strategy. Additionally, assets
such as delivery vehicles have been acquired. New staff has been recruited, and existing
staff retrained or informed of the e-commerce strategy and associated operational and
performance targets.
All resourcing should have been acquired and operations are undertaken in accordance
with relevant external standards, such as legislation and codes of practice, and internal
standards, such as organisational policies and procedures and performance targets.
It is now 1 January 2022. e-Commerce operations are expected to be underway by 1
October 2022.
Scenario task
You will need to plan monitoring activities for ongoing customer service activities, website
maintenance, and revenue generation over the financial year from the start of
implementation.
You will then need to analyse performance data for the second quarter of the financial
year.
You will then need to coach an underperforming employee according to the BBQfun
performance management policy and apply contingency planning (the planning
developed for Assessment Task 2).
Finally, you will need to prepare and present a report with recommendations for
operational improvement to the Operations General Manager.
Organisational performance
Information from the Sales and Marketing Manager
A discussion with the Sales and Marketing Manager has provided you with the following
information.
The Sales and Marketing Manager has been tracking progress against the following key
performance indicators (KPIs):
● Low staff morale: complaints of back pain and distractions in the environment.
● Some time is taken because of poor website maintenance and occasional downtime.
Speed of delivery:
● The driver team leader is an exceptional motivator.
On that last risk, I think sales may need to be more closely monitored. Customer needs
and changing market conditions/competition may need to be reassessed and addressed.