Professional Documents
Culture Documents
Preparation and Checking of School Forms SY2022 2023 As of June 22 2023
Preparation and Checking of School Forms SY2022 2023 As of June 22 2023
Jonathan F. Diche
Office of the Director, Planning Service
DepEd Central Office
June 2023
PRE-CHECKING
1. Preparation
a. Identification of the Learner
Any of the following:
- PSA/NSO Issued COLB
- Local Civil Registry Issued COLB
- Baptismal Certificate
- Barangay Certificate
In the absence of SF9 during enrollment, any school document with LRN will do
or any of the following:
- PSA/NSO issued COLB
- Local Civil Registry Issued COLB
- Baptismal Certificate
- Barangay Certificate
Important Notes: SF 10 is not required during enrollment and not a pre-requisite
for encoding in LIS (DO 3, 2018). Learner’s enrollment must be recorded in LIS in
order to notify the originating school of the transfer. (DO 54, 2016)
DEPARTMENT OF EDUCATION 3
PRE-CHECKING
1. Preparation
c. Preparation of SF10
1 Original Copy
Initially prepared by Teachers/Advisers in Grade 1 for ES, Grade 7 for JHS & Grade 11
for SHS
- Manually written/computer-printed grades for succeeding grade
levels (whatever is available and practical to school)
No School Logo and Branding
Ordinary Bond Paper (hard/specialized paper is not necessary – no need of
procurement for this purpose)
Print additional Page/s if needed (back to back printout or separate pages may do,
whatever is appropriate and available resources in school)
1 Grading Box per School Year/School
if transferred Out, do not make notation (no entries) in the vacant/unused Grading Box
Important Notes: updating of SF10 for succeeding grade leves must be done in
the SAME SF10 INITIALLY PREPARED BY Grades 1 / 7 or 11 adviser.
DEPARTMENT OF EDUCATION 5
PRE-CHECKING
1. Preparation
e. Transfer of SF10 (Transferred In)
School to School Transaction
Courier Cost/Fees c/o MOOE/School Funds
No Holding of Document due to Financial Obligation (except Private
School-DO 88, 2010)
Observe thirty (30) days turnaround time
Send Original except for the following:
- Grade 6 Completer, on-going Grade 7
- Grade 10 Completer, on-going Grade 11
as per DO 35, 2022 Scanned Copy may be sent thru Email
Important Notes: Two (2) reasons of the Certification Box that required the
signature of the school head:
1. Transferred Out
2. JHS Completers
DEPARTMENT OF EDUCATION 8
School Forms
DEPARTMENT OF EDUCATION 9
PRE-CHECKING
1. Preparation
f. SF 4 Preparation
Manually Prepared (Not Yet LIS Generated)
NLPA (NLS Equivalent) and Nos. of Death Cases
SF4 for the months of May and June 2023 shall be presented during
Checking
No need to attach/present the SF2 during Checking
DEPARTMENT OF EDUCATION 10
PRE-CHECKING
1. Preparation
g. SF 5 Preparation
LIS Generated
Public Schools (except SHS) offering basic education curriculum for core
learning areas shall encode quarterly grades/learning areas in order to
generate LIS-SF5 report. The General Average will be automatically
computed together with the appropriate remark or status.
For SHS, private schools and other Public Schools that offering
specialized curriculum or program are not required to encode quarterly
grades in LIS. Updating of SF5 shall be done thru encoding of General
Average using the LIS EoSY Facility
Important Notes: SF 5 authorized signatories are the class advisers and the
School Checking Committee. DCC shall no longer required to put their
signatures in SF5. School Head is liable and accountable for any incorrect entries
in the school forms – DO 4, 2014.
DEPARTMENT OF EDUCATION 11
PRE-CHECKING
1. Preparation
g. SF 5 Preparation
Public School Offering Basic Education
LIS EoSY Facility Curriculum, purely core learning areas (no
for SY2022-2023 special program/subject)
-encode quarterly grades per learning area
to compute automatically the General
Average and determine EoSY status
DEPARTMENT OF EDUCATION 12
PRE-CHECKING
1. Preparation
g. SF 5 Preparation
DEPARTMENT OF EDUCATION 13
PRE-CHECKING
1. Preparation
h. Extension Name in LIS and SFs
Identical First and Last Names of father & son
Encode the given extension name in the designated input
box in LIS regardless of the order in which it appeared in
CoLB
LIS generated SFs are not subject for editing outside the
system. Format and order of learner’s names are final and
officials.
The system determine the margins, font type/size and
placement of extension name if any
Important Notes: Encoding of extension name in the designated input box shall
ensure easy retrieval and tracking of learner’s record in LIS database. The use of
an extension name is to identify the father and son if the first and last names are
identical – Civil Code of the Philippines Article 375
DEPARTMENT OF EDUCATION 14
PRE-CHECKING
1. Preparation
i. Division Level Preparation
Creation of DCC
CID Chief – Chair
SGOD Chief – co-Chair
PSDS – co-chair
SEPS Planning and Research – Mandatory Member
DPO III – Mandatory Member
Education Supervisors (to be identified by CID Chief)
No District level Checking
Checking Schedule is after the 4th Quarter Examination as per school
calendar. No Advance Checking Schedule for Grade 6, 10 & 12
School shall be notified at least 15 calendar days prior to the schedule
Important Notes: DCC may deputize other school personnel to conduct the
division level checking. SCC is also encourage to involve more personnel and
create sub-committee for school level checking.– DO 11, 2018
DEPARTMENT OF EDUCATION 15
DURING CHECKING
2. Actual Checking
a. LIS Data is the Center of Checking
b. Focus on Accuracy and Consistency
c. Draw lots/raffle (random sampling only) on the day
of checking – no advance raffle
d. Transportation/snack shall be charged against
official funds. No collection of contribution for
token/gifts from teachers
Important Notes: LIS data is the single source of truth for enrollment information
and statistics. The 21st century checking objective is to ensure that data in LIS is
updated and maintain the highest level of accuracy as much as possible.
DEPARTMENT OF EDUCATION 16
School Forms Checking Parameter
DEPARTMENT OF EDUCATION 17
What to Check and How
School Form 1 (Adviser) School Form 4 (School Head)
Nos. of Registered Learners
Learner’s Complete Column in SF4 vis-à-vis
Name, Date of Birth and Nos. of Learners Column in SF 5.
Gender. If not If not matched,
matched, validate each learner using SF2
adjust SF1 thru LIS and adjust status of Enrolment
Learner’s Profile thru LIS Updating Status
Birth Certificate or
Equivalent Document (DO 3,s.2018) School Form 5 (Adviser)
DEPARTMENT OF EDUCATION 19
POST CHECKING
2. Report Preparation
a. DCC deputized checkers shall Accomplish School Form
Checking Report 1B (3 copies, 1 SCC, 1 PSDS, 1 DCC) and fix
their signatures
b. Scores from raffled sections shall become the official Accuracy
Level of the School
c. SFCR 2 shall be prepared by PSDS and submit to the Chair of
DCC
d. SFCR 3 shall be prepared by DCC and submit to the SDS
together with a narrative report
Important Notes:
Implementation feedback as transpired in SFCR and from the narrative shall be considered in
resolving recurring issues and challenges in report preparation and validation
DEPARTMENT OF EDUCATION 20
School Forms Checking Report IA
DEPARTMENT OF EDUCATION 21
School Forms Checking Report 2nd part
DEPARTMENT OF EDUCATION 22
School Forms Checking Report 2
DEPARTMENT OF EDUCATION 23
School Forms Checking Report 3
DEPARTMENT OF EDUCATION 24
Summary of DO 11, 2018
DEPARTMENT OF EDUCATION 25
End of Presentation
ps.od@deped.gov.ph
DEPARTMENT OF EDUCATION 26
You are invited
SCHOOL FORMS
REENGINEERING TEAM (SFRT)
https://www.facebook.com/groups/319103348175409/
DEPARTMENT OF EDUCATION 27
End of Presentation
Other references
DEPARTMENT OF EDUCATION 28
Other References
Extension Name
DEPARTMENT OF EDUCATION 29
Other References
School Forms Guiding Principle -Simplicity
Paano ba dapat I prepare ang mga SFs, computerized/printed or hand written – sulat kamay?
Napansin ba natin kung ano ang guiding principle nang gawin
ang mga SFs? Simplicity – huwag nang pahirapan pa ang
mga School Personnel.
Pero siyempre, dapat pa ring I balanced yung “accuracy” – iyan pa din ang
pinakamahalaga sa reporting. Kaya naman sa SF10, sa original nag
uupdate – dahil ito ang ni rereview sa checking, hindi ang electronically
stored data..not yet. - Deped Order 11, 2018.
Kung grade 1, in most schools, practical na gawin ang SF10 using worksheet
format –encoding yan. Pag Grades 2-6, kung may skill naman para ipasok
sa grading box ang mga grades sa pag print – pwede, basta kaya at di
masisira ang original SF10. Pero baka mas madali sa iba ang isulat ito ng
manual.
DEPARTMENT OF EDUCATION 30
Other References
DEPARTMENT OF EDUCATION 31
Other References
DEPARTMENT OF EDUCATION 32
Other References
Middle Initial
DEPARTMENT OF EDUCATION 33
Other References
SY2022-2023 School Days
DEPARTMENT OF EDUCATION 34
Other References
Homeroom Guidance
Program
DEPARTMENT OF EDUCATION 35
Other References
Policy Tidbits
Para sa SY2022-2023, Kailan magsisisumula ang Checking of School Forms at the School
Level (School Level Committee)?
Sinasabi ng Deped Order 11, 2018 (sana nabasa na ito ng Checkers mong Magaling) na “ Pagkatapos na
proseso ang grades ng 4th Quarter Examination at mailagay na sa mga School Forms, dapat simulan
na ang checking ng SCC. So kailan yun? Ayon sa Deped Order 34, 2022, ito ay pagkatapos ng June 23
para sa grades 6 & 12 at June 30 para sa iba pang grade levels.
DEPARTMENT OF EDUCATION 36
Other References
Policy Tidbits
Sa Division Checking Committee (DCC) level, LAHAT ba ng classes/sections ng moving
up/graduating (Kinder, Grade 6, Grade 10 & 12) ay dapat I check ng checkers?
Sinasabi ng Deped Order 11, 2018 na magkakaroon lamang ng Drawlots/raffle para sa mga
sections/classes na I check – hindi kailangan na I check ang lahat ng sections maliban kung ang size
ng classes ay maliit lang (1 section/grade level). Hindi pananagutan ng checkers na I check ang
lahat ng sections dahil ang School Head (hindi ang checkers) ang tanging may pananagutan sa
lahat
ng School Forms- Deped Order 4, 2014.
DEPARTMENT OF EDUCATION 37
Other References
Policy Tidbits
Kung tayo po ay Division Checking Committee (DCC) deputized checker, bakit mahalaga na dapat alam na alam natin
ang focus/concentration ng checking na sinasabi ng Deped Order 11, 2018?
DEPARTMENT OF EDUCATION 38
Other References
Policy Tidbits
Paano ba dapat I record ang General Average, whole number, round off, round
up?
Sa Senior HS, paano dapat icompute ang Gen. Ave. para ma consider ang
Honors, combined average ba ito ng grades mula Grade 11 & Grade 12 or
combination lang ng 1st & 2nd Semester per Grade level?
Para tulungan ang mga teachers sa pag compute sa mga grades, ginawa ng mga
volunteer Teachers/IT and Curriculum experts ang Electronic Class Record Template
at inilabas ito thru DepEd Memorandum 60, 2015. Dahil sa ginawa ang ECR sa ilalim
ng guidance ng Central Office, matitiyak natin na ang mga formula at computation na
ginamit dito ay in accordance with the policies.
DEPARTMENT OF EDUCATION 39
Other References
Policy Tidbits
Mayroon bang Academic Excellence
Award na ibinibigay sa Grade 11 SHS?
DEPARTMENT OF EDUCATION 40
Other References
Policy Tidbits
Paano ba nilalagay ang name ng learner sa Certificate at Diploma?
Siyempre, tama naman na kung ano ang nasa Birth Certificate ay iyon mismo ang
inilalagay sa mga document pero dapat din natin I consider lalo na ang extension
name dahil walang particular na space/area/data field para sa extension name sa
CoLB data capture form kaya hindi talaga nagiging uniform ang arrangement nito.
DEPARTMENT OF EDUCATION 41
Other References
Policy Tidbits
Question from Teachers (QFT013)
Kailan ba talaga dapat mag enroll sa LIS at bakit?
Sinasabi ng policy (Deped Order 35, 2022) na sa 1 st week palang ng opening of classes, mag simula na agad
mag enroll sa LIS. Pero bakit may ilang advisers na sinasadyang huwag munang mag enrol? Dahil ito sa
MALING PAGKAUNAWA na magkakaroon daw ng problema sa system kapag ang learner ay tumgil sa pag
aaral, hindi daw ito magandang images or reputation sa kanilang school. Kung ganito ang ating
pangangatuwiran, maari nating pag-isipan kung ano ba talaga ang priority or mas mahalaga sa atin, ang mga
learners ba or mas importante sa atin ang images or reputation ng ating school? Kung sakali mang tumigil ang
learner, ang record na makukuha sa LIS ay
malaking tulong para maunawaan ang totoong antas ng dropped out issue at magawan ng solution. Pero kung
hindi
Ito makukuha sa system, paano natin ito matutugunan? Narito ang ilang mga dahilan kung bakit natin dapat
ienroll kaagad ang learner sa 1st week pa lang nang attendance:
1. Tracking. Ma I reregister sa system ang enrollment,
malaking tulong ito sa originating school kasi updated siya
Kung ano ang nangyari sa former learner nila.
2. History. Nakarecord agad sa system ang mga petsa kaya
Hindi ito magkakaroon ng transfer disputes. Malinis ang
Transfer record at History – pati enrollment count ay updated
3. Kapag nag print ng mga School Forms, nandun na ang
name ng learner, hindi dapat mag-edit. Policy Basis: Deped Order 35, 2022
Paano kung hindi na nagpakita matapos mag enroll?
I update ang status sa NLS, hindi pa yan dropout pwede
Iupdate sa No Status kapag bumalik or Transferred Out kapag lumipat.
DEPARTMENT OF EDUCATION 42
Other References
Policy Tidbits
Question from Teachers (QFT014)
Kapag nakagraduate na ang isang SHS learner, ano ang mangyayari sa kaniyang SF10?
Sinasabi ng policy (Deped Order 69, 2016) na ang original copy ng SF10-
SHS (Formerly Form 137) ay mananatili sa pag-iingat ng SHS kung saan
nakagraduate ang learner.
Sinasabi ng policy (Deped Order 35, 2022) para sa SY2022-2023 ang enrollment period ay nagsisimula ng July 25 hangang August
22, 2022. Layunin ng policy na ito na lahat sana ng learners ay nasa school na or nakaready na sa unang araw pa lamang ng klase
dahil bawat araw ng “class days” ay pagkakataon na matuto. Malaking tulong din sa school at class management kung makukuha
na agad sa unang araw pa lamang ng klase ang kabuoang enrollment count para ma iconsider ang mga resources na
kakailanganin at makagawa ng mga decisions para sa kapakinabangan ng mga learners.
DEPARTMENT OF EDUCATION 44
Other References
Policy Tidbits
Isa akong class adviser at mayroon din akong 6 hours of actual classroom
teaching load (360 minutes/day) , paano po ito dapat mag reflect sa SF7 at Class
Program?
Sinasabi ng policy (Deped Memorandum 291, 2008) na ang isang public school teacher ay hindi exempted sa 8-oras na
pagtatrabaho para sa isang karaniwang government employee gaya ng sinasabi sa R.A. 1880. Kaya naman sa Magna Carta for
Public School Teacher, anim (6) na oras sa isang araw or 360 minutes ang inilalaan para sa actual classroom teaching at ang
natitirang 2 oras naman ay para sa teaching related activities at lesson preparations. Pero pansinin, malinaw na sinasabi ng DM
291, 2008 na kung Ikaw ay isang class adviser, dapat kang magkaroon nang 1 oras Or 60 minutes na equivalency at dapat
ibilang ito na karagdagang 1 teaching load.
Sinasabi ng policy (Deped Order 35, 2022) na hindi dapat mag-alala ang mga private school kapag ang learner na may unsettled balance ay
lumipat sa ibang school at nagpadala ng notice of transfer request thru LIS Tracking dahil ito ay para lamang sa pagmonitor ng physical
transfer ng learner at pag-
update sa enrollment status. Hindi kina cancel ng LIS tracking ang
Financial obligation kapag nag coconfirm sa transfer request.
Sinasabi ng policy (Deped Order 35, 2022) na LAHAT (baguhan at datihan) kasama na ang ALS learners ay dapat mag fill up ng Enhanced Basic
Education Enrollment Form (EBEEF) at ito ang magiging basis sa pag record/update sa LIS Enrollment Quick Count. Dahil sa mga bagong data
elements na
na hinihingi, kahit yung mga learners na dati na nag-aral sa school natin
at may record na sa LIS ay dapat pa din mag accomplish ng EBEEF.
Kapag nagging available na ang LIS BOSY facility at kailangan nang mag-
Enroll sa LIS, ang na accomplished na EBEEF ang magiging reference
Sa pag –update sa learner’s profile.
Sinasabi ng policy (Deped Order 47, 2016 Omnibus Policy on Kindergarten Education) sa rationale nito “mandatory and compulsory”
Kindergarten education…..to all five (5)-year old Filipino children to sufficiently prepare them for Grade One.
Nasa section VI Enrollment Procedure (par.15.D) naman ang mga qualification para sa incoming grade 1 (Eligibility for Grade 1). Ganito ang
instruction para sa sub par.ii “Children who are six years old and above who have not completed Kindergarten due to difficult
circumstances and/or extreme poverty will have to complete the Kindergarten Catch-up Education Program (KCEP). At the end of
the KCEP, teachers will have to assess the learners…” These document will have to be turned over to the
Learner’s Grade 1 Teacher…”
So, mag KCEP muna (enroll to Kinder kasi hindi naman pwede
Na Grade 1 teacher mag provide ng KCEP). Pagkatapos ng KCEP
intervention, need ng assessment para malaman kung ready na
sa Grade 1 (and duration ng KCEP ay depende sa progress ng
Learner. Itanong sa School Head at CID ang iba pang detalye ng
KCEP.). Kaya dapat munang ienroll sa LIS as kinder at tapos
correction of grade level to Grade 1 kung ready na as per ECCD Checklist.
DEPARTMENT OF EDUCATION 48
Other References
Policy Tidbits
Ano ang dapat gawin kung mayroong transferred in na learner from school
abroad?
Mayroon pong dalawang klase ng school abroad, Philippine Schools Abroad (PSA) at Foreign School Abroad (FSA).
Ang mga PSAs ay accredited ng Deped at mayroon silang School ID kaya naman ang mga learners nila ay mayroon nang
LRN. Ang pag transfer ng mga learner from PSA ay katulad lang ng pag transfer sa mga schools sa Pilipinas. Kailangan pa din
na ienroll muna ng receiving school sa Pilipinas, galling sa PSA (or vice versa) ang transferred in gamit ang Enroll Learner
Facility ng LIS. Magpapadala ito ng system notification sa originating school. Mayroong 30 days para umaksiyon ang
originating school to confirm at ipadala ang SF10 na may kasamang attachment.
Ang FSA naman ay hindi accredited ng Deped kaya wala itong LIS account.
Ang mga learners mula sa FSA na mag-aaral sa Pilipinas ay kailangan munang
dumaan sa school-based assessment ng school upang malaman kung
possible bang ituloy ng learner sa next higher grade level ang natapos
niya mula sa FSA. Kailangan pa din na mag submit ng credential ang learner
mula sa FSA na dating pinag aralan at mag submit ng kopya ng Birth Certificate
I pa translate sa English ang document para maunawaan. Kung ang learner ay
lumipat nang hindi pa tapos ang school year sa FSA, Kailangan ng PEPT.
Para ma isyuhan ng LRN, isubmit sa SDO ang mga Document (BC, Transcript &
School Assessment Report) for reference ng DPO sa approval ng LRN issuance.
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT005)
Kapag ang Learner na lumipat ay May Utang sa Private School, ano ang dapat gawin ng
Private School sa LIS Transfer Request?
Dapat tandaan ng Private School na ang Transfer Facility ng LIS ay para ma masubaybayan at
ma irecord ang enrollment history ng learner – hindi ito Loan Information System –kaya huwag LIS TRANSFER
sana gamitin sa paniningil. Pero kung ang lahat ng schools ay mag update ng Learner Transfer FACILITY
Status, malalaman natin ang present school location or enrollment ng learner –tulong ito sa
private school.
Paano kung hindi pa nakakabayad ang learner, dapat bang mag confirm ang Private
School sa Transfer Request?
Sinasabi ng Deped Order 35, 2022 (as reiterated from DO 32, 2021), within 30 calendar days
upon receipt of LIS notice of transfer request, ang originating
Private School ay dapat gumawa ng confirmation kung ang learner ay talaga bang hindi na nag-
aaral sa kanilang school. Hindi na dapat Hintayin pa ng Private School na makapagbayad
ang learner bago I click ang CONFIRM
button dahil ang confirmation dito ay para lamang tiyakin na ang Learner ay:
1. WALA na sa School namin (For Tracking Purposes)
2. At nang umalis ay may NAIWANG UTANG (With unsettled Account)
Sinasabi ng maraming Private Schools na malaking tulong ang facility ng
Transfer para magbayad ang mga magulang dahil nasa tracking at may
System record na unsettled account, kaya I CLICK na ang confirm button.
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT003)
Kasama ba sa mga requirements ang Certificate of Good Moral
Character para makapag-aral sa Public School?
Hindi na po. Noong 2016, inilabas ang Deped Order 54, 2016 Guidelines on
the Request and Transfer of Learner’s School Record, Form 138 (SF9) at
Form 137 (SF10) lang ang kinakailangang mga requirement para sa transfer.
Sa inilibas naman na Enrollment Guidelines noong 2018 (Basic Education
Enrollment Policy), hindi kasali ang Certificate of Good Moral Character sa
“Eligibility and Documentary Requirement” (Sec. V Enrollment Procedure).
Sa mga sumunod na Enrollment Policies in the context of pandemic (DO 8,
2022, DO 32, 2021 & DO 35, 2022), hindi nga man lang nabangit ang CGMC
kaya lalong hindi ito kailangan sa enrollment requirement.
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT004)
Kapag ang Learner ay galing sa hindi authorized/accredited na private school,
maituturing ba siyang Temporarily Enrolled?
Sa konteksto ng Deped Order 3, 2018 at sa Annex 3 Affidavit of Undertaking, ang mga Temporary Enrolled ay ang mga Learner
na may naiwang pagkakautang sa legit private school at ito ang dahilan kung bakit hindi ma I transfer ang kanilang credential.
Ang sitwasyong ito ay magkaiba sa kaso ng learner na galing sa isang private school na hindi authorized/accredited dahil unang
una, hindi authorized ang private school na ito nag mag issue ng anumang legal na document dahil hindi naman legal or
authorized ang school. Anumang document ang I release ng private school na ito ay null and void ,hindi valid, walang value/not
credible.
Kaya hindi pwede gamitin ang Annex 3 or Affidavit of Undertaking dahil sa mga
declarations nito sa second condition “With These circumstances,
I undertake to: 1. Do what is legally permissible for the release of the credential
of my child from the previous school. 2. Submit the transfer credential of my
child & 3. ….submission of school credential from the previous school.”.
Kung hindi applicable ang Temporary Enrolled, ano ang solusyon?
Sinasabi din ng DO 3, 2018 sa ilalim ng “Special Cases”: Learner from Non
Deped Accredited School, dapat munang kumuha or mag pa validation/
placement exam sa BEA ng PEPT/PVT at ang resulta nito ang magiging basis
kung anong grade level eligible ang learner. Hindi maaring I enroll sa LIS ang
learner na walang eligibility proof or document tulad ng PEPT/PVT rating dahil
ito ang magiging basis ng Planning Officer to approved ng issuance of LRN.
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT002)
Kailangan pa bang mag accomplish ng Enhanced BEEF ang mga nag early registration
na; kinder, grades 7, 11 at Balik Aral?
DEPARTMENT OF EDUCATION
Other References
Policy Tidbits
Question from Teachers (QFT001)
Sa konteksto ng Enrollment, ang Certificate of Live Birth (COLB) ang pangunahing reperensiya upang
patunayan ang pagkakakilanlan o identity ng isang learner. Anumang dokumento ang gagawin ng school para sa learner ay dapat na kasuwato o
tugma sa nakalagay sa COLB. Ito din ang basis sa pag register sa Learner Information System or LIS. Kapag ang LIS record ay hindi nag
matched sa COLB, ang LIS record ang dapat mag adjust hindi ang COLB.
Paano kung ang isubmit ng learner or ang nasa current file ng school ay NSO issuance pa, dapat bang mag submit ng bagong PSA issuance?
Hindi na kailangan.
Kailangan bang original copy ng PSA/NSO ang isubmit? Hindi ito required. Pero anumang COLB ang isubmit, original man or photo copy,
dapat ipaunawa sa magulang na anumang document ang isubmit nila, ito ay magiging basehan ng mga document or form na gagawin ng
school or deped para sa learner, kaya anumang pagkakamali sa COLB ay tiyak na magbibigay ng malaking problema sa document or record
ng learner at sila din (magulang/learner) ang mas maaapektuhan.
Paano naman kung hindi pa naka registered ang learner ng local civil registrar, ano mga document ang maaring isubmit? Kung mayroong
Baptismal Certificate pwede itong gamitin. Ang Barangay Certificate na mayroong basic profile ng learner ay dapat ding tanggapin ng public
school.
Ang learner ay hindi naman mag-aasawa or mag aaply ng work, gusto lang niya makapag-aral kaya hindi dapat maging hadlang para hindi natin
siya tangapin sa Public School kung hindi man siya makapag submit pa ng Authenticated COLB
DEPARTMENT OF EDUCATION