MATERIALS AND TOOLS

REQUISITION, ALSO CALLED PURCHASE REQUISITION, IS A

WRITTEN ORDER OR A FORMAL DEMAND BY A USER/S OF
TOOLS, MATERIALS AND/OR SERVICES TO THE
DEPARTMENT OR PERSON IN CHARGE. A FORM OR
DOCUMENT USED IN MAKING REQUESTS IS CALLED
REQUISITION FORM. A MATERIAL REQUISITION FORM
LISTS THE ITEMS AVAILABLE IN THE INVENTORY THAT
MAY BE USED DURING AN OPERATION OR PRODUCTION.
This form is used in picking up items from the stock and relieving
the inventory records in the amount of the items picked.

Also, it is used to charge the targeted job for the cost of the items
requisitioned.
Different people are oftentimes involved in requisition process.
They have their specific responsibility in the process.
• 1. Requisitioner
• Generally, a requisitioner is a person in charge of the
quality and quantity of the materials and tools being
requested. In some establishments, this person works
with other departments and personnel in assessing the
progress and needed changes in relation with the request
made.
• A requisitioner is also assigned in examining
documents, materials or products and in monitoring
work processes to make sure that such request is
complete, accurate, and within the specific standard
of the department to grant the request
• 2. Purchaser
A purchaser is a negotiator that is responsible in keeping an
operation or production run smoothly by making sure that all
the materials and tools needed are available. This person fulfills
the submitted requisition orders for materials and tools. He/she
must also be capable of selecting and negotiating with various
suppliers and making sure that such suppliers can give high
quality materials and tools.
• 3. Financial Controller
As budgets may be limited, a financial controller is needed.
He/she is responsible in checking the availability of budget to
make actions on the submitted requests. A financial controller
also justifies the reason for purchasing the requested materials
and tools.