SOUTHERN AFRICA REFERENCE REVISION PAGE

DIVISIONAL SERVICES H&S 062 3 1 OF 13

HEALTH & SAFETY SYSTEM OPERATIONAL ORIGINATOR H&S MANAGER
PROCEDURE
REPLENISHMENT OF FIRST AID BOXES
DESIGNATION PRINT NAME SIGNATURE DATE

COMPILED BY SNR H&S OFFICER E JUNGMANN Original Signed 5/01/10

REVIEWED BY SNR H&S OFFICER R TUPPER Original Signed 4/01/10

AUTHORISED BY H&S MANAGER J SODEN Original Signed 4/01/10

TABLE OF CONTENTS PAGE ADDENDA PAGE

1. PURPOSE 2 ANNEXURE 1 – FIRST AID BOX CHECKLIST 4
2. SCOPE 2 ANNEXURE X 8
3. RESPONSIBILITY /
2 RECORD OF AMENDMENTS 13
ACCOUNTABILITY
4. MINIMUM REQUIREMENS OF
2
FIRST AND BOXES
5. FIRST AID BOX
REPLENISHMENT 2
PROCEDURE

REVISION DESCRIPTION OF REVISION DATE

3 REVISION DUE TO AUDIT REQUIREMENTS 23 DEC’ 2009

(Original, approved copy filed at the H&S Department)

Uncontrolled if printed. Only up-to-date on the intranet.

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1. PURPOSE

The purpose of this procedure is to ensure uniformity through out SADS for the replenishment of first
aid boxes.

2. SCOPE

The scope of this procedure is to ensure that all first aid boxes within SADS comply with the minimum
requirements of the Occupational Health and Safety Act 85 of 1993, Regulation 2. General Safety
Regulations, Section 3.

3. RESPONSIBILITY / ACCOUNTABILITY

DESIGNATION RESPONSIBILITIES AND ACCOUNTABILITIES

Senior H & S Officer • Review this procedure as per the Procedure Index Matrix
Health and safety Department • First Aid Box Replenishment Procedure
HOD • First Aid Box Replenishment Procedure.

4. MINIMUM REQUIREMENTS OF FIRST AID BOXES

4.1 The minimum requirements for first aid boxes within SADS will be as per ANNEXURE 1 for
offices.
4.2 The minimum requirements for High Density, Engineering Services workshops, Human
Resources Department (ATDS) and Properties will be as per ANNEXURE 2.

5. FIRST AID BOX REPLENISHMENT PROCEDURE

5.1 First aid boxes will be replenished by the Health and Safety Department.
5.2 This service will be available on Friday’s between 09h00 and 12h00.
5.3 The person requiring the first aid box to be replenished must present the following to the H&S
Department:
• First aid box
• Order form approved & stamped by HOD (ANNEXURE 3)
5.4 Once the first aid box has been replenished, such box shall be sealed by the Health and Safety
Department.
5.5 A seal tag checklist will be placed on the outside of the first aid box indicating, date checked, by
whom & signed

(Original, approved copy filed at the H&S Department)

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Note: Cost for individual items to be replenished will be carried by the H&S Department. If the entire first
aid box needs to be replenished, the cost will be for the HOD.

REQUESITION IS FILLED IN WITH COST CODE &

AUTHORISED BY HOD

REQUESITION ACCOMPANIED BY FIRST AID BOX IS

BROUGHT TO H&S DEPT
(9H00-12H00 FRIDAY’S)

H &S DEPT CHECKS REQUESITION, REASON FOR

REPLACEMENT ITEMS, FILLS & SEALS FIRST AID BOX
(COMPLETED CHECKLIST PLACED IN BOX)

H & S DEPT KEEPS RECORD OF ALL ISSUED ITEMS AS

WELL AS SEAL TAG NUMBER

(Original, approved copy filed at the H&S Department)

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 ANGLOGOLD ASHANTI - SADS
FIRST AID BOX CHECKLIST
GENERAL OFFICES

FIRST AID SEAL TAG NUMBERS: ………………/…………….. DATE CHECKED:………………………………….

CONDITION
NO ITEM DISCIPLINE SECTION DESCRIPTION IN ORDER OUT OF ORDER REMARKS
1 FIRST AID BOX Wound cleaner/antiseptic 50 ml)
Swabs for cleaning wounds
Cotton wool for padding (100 g)
Sterile gauze (minimum quantity 10)
1 Pair of forceps (for splinters)
1 Pair of scissors (minimum size 100 mm)
1 Set of safety pins
2 Triangular bandages
2 Roller bandages (75 mm x 5 m)
2 Roller bandages (100 mm x 5 m)
1 Roll of elastic adhesive (25 mm x 3 m)
1 Non-allergenic adhesive strip (25 mm x 3 m)
1 packet of adhesive dressing strips (minimum quantity, 10
assorted sizes)
2 First aid dressings (75 mm x 100 mm)
2 First aid dressings (150 mm x 200 mm)
2 Straight splints
1 Pair large and 1 pair medium disposable latex gloves
1 CPR mouth pieces or similar devices
1 Plastic bag
2. SUGGESTIONS / COMMENTS:

Inspected by: Signature:

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 ANGLOGOLD ASHANTI - SADS
FIRST AID BOX CHECKLIST
HD / HRD-ATDS / ESW AND PROPERTIES DEPT

FIRST AID SEAL TAG NUMBERS: ………………/…………….. DATE CHECKED:…………………………………..

CONDITION
NO ITEM DISCIPLINE SECTION DESCRIPTION IN ORDER OUT OF ORDER REMARKS
1 FIRST AID BOX Wound cleaner/antiseptic (100 ml)
Swabs for cleaning wounds
Cotton wool for padding (100 g)
Sterile gauze (minimum quantity 10)
1 Pair of forceps (for splinters)
1 Pair of scissors (minimum size 100 mm)
1 Set of safety pins
4 Triangular bandages
4 Roller bandages (75 mm x 5 m)
4 Roller bandages (100 mm x 5 m)
1 Roll of elastic adhesive (25 mm x 3 m)
1 Non-allergenic adhesive strip (25 mm x 3 m)
1 packet of adhesive dressing strips (minimum quantity, 10
assorted sizes)
4 First aid dressings (75 mm x 100 mm)
4 First aid dressings (150 mm x 200 mm)
2 Straight splints

2 Pairs large and 2 pairs medium disposable latex gloves

2 CPR mouth pieces or similar devices
1 Plastic Bag
2. SUGGESTIONS / COMMENTS:

Inspected by: Signature:

(Original, approved copy filed at the H&S Department)

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 ANGLOGOLD ASHANTI - SADS
FIRST AID BOX CONTENTS - ORDER FORM

DISCIPLINE: ___________________________________ SECTION: _____________________ COST CODE: ______________________________

No QTY Item Description Required Remarks

1 100ml Wound cleaner/antiseptic
2 Swabs for cleaning wounds
3 100g Cotton wool for padding
4 10 Sterile gauze
5 1 Pair of forceps (for splinters)
6 1 Pair of scissors (minimum size 100 mm)
7 1 Set of safety pins
8 4 Triangular bandages
9 4 Roller bandages (75 mm x 5 m)
10 4 Roller bandages (100 mm x 5 m)
11 1 Roll of elastic adhesive (25 mm x 3 m)
12 1 Non-allergenic adhesive strip (25 mm x 3 m)
13 1 Packet of adhesive dressing strips
14 4 First aid dressings (75 mm x 100 mm)
15 4 First aid dressings (150 mm x 200 mm)
16 2 Straight splints
17 2 Pairs disposable latex gloves
18 2 CPR mouth pieces or similar devices
19 1 Plastic Bag

(Original, approved copy filed at the H&S Department)

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ANGLOGOLD ASHANTI – SADS

FIRST AID BOX TAG SEAL CHECKLIST

DEPARTMENT: ……………………….. SECTION: ………………………

CHECKED BY TAG NUMBERS DATE CHECKED

This checklist to be placed on the outside of the first aid box

(Original, approved copy filed at the H&S Department)

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 Annexure X

DEFINITIONS AND ABBREVIATIONS

DEFINITIONS:

DOCUMENT
Information and its supporting medium (The medium can be paper, magnetic, electronic or optical computer
disc, photograph or master sample, or a combination thereof.)

RECORD
Document stating results achieved or providing evidence of activities performed

CONTROLLED DOCUMENT
Any document that needs to be controlled in terms of its distribution and use, such as the Policy and
documented procedures. These documents are either signed in original ink and/or signed for on a distribution
list. These documents will be signed off after evaluation has been done to determine that they are adequate for
purpose. The document will be signed off by the relevant members as depicted on the distribution list.
Once copies are printed of the database, they are considered to be “uncontrolled”.

OBSOLETE DOCUMENTS
Documents that have been replaced by later revisions or those that is no longer relevant or valid, and has been
cancelled from the system. These documents will be identified either by crossing them out and writing obsolete
or rubber stamp obsolete document.

UNCONTROLLED DOCUMENTS
Any documents that have not been issued under the circumstances under “controlled documents” are
categorised as uncontrolled. This includes, but may not be limited to:
• Documents that do not need to be controlled such as the monthly safety topic.
• Documents not distributed by the authorised person as per the procedures “authority and
responsibility” table and signed for by the recipient.
• Documents printed from the electronic database. (Watermarked “uncontrolled document)
• Documents duplicated or photocopied from controlled documents.
• Photocopies of the Occupational Health and Safety policy as issued to the public or other
Interested and Affected Parties

It is not possible to judge from an uncontrolled copy whether it is the latest version. It is the responsibility of the
person holding the documentation to ensure that (s) he has the latest version.

INJURY
Physical harm or damage

OCCUPATIONAL HEALTH AND SAFETY

Conditions and factors that affect, or could affect the health and safety of employees or other workers (including
temporary workers and contractor personnel), visitors, or any other person in the workplace

OH&S MANAGEMENT SYSTEM

Part of an organization’s management system used to develop and implement its OH&S policy and manage its
OH&S risks

SEVERITY / CONSEQUENCE
Outcome of an event. There may be one or more consequences from an event. May be expressed qualitatively
or quantitatively may range from positive to negative (Speculative).

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FREQUENCY
Occurrence per unit time, (May be expressed qualitatively or quantitatively).

EXPOSURE
How often and for how long employees are exposed to a hazard/s.

LIKELIHOOD
Means the chance of an event occurring.

DUE DILIGENCE
Taking reasonable care to protect the health and safety of all employees. Provide equipment, maintain the
equipment, use equipment as prescribed, provide information relating to the equipment, and provide competent
supervision.

INCIDENT
An undesired event which under slightly different circumstances could result in harm to people. Damage to
property or loss to process or an undesired event that could or does result in a loss.

RISK MATRIX
A Risk index can be determined by plotting likelihood and severity indices on the y and x-axis respectively and
then using them to obtain a risk ranking.

HIRA
Process of recognizing that a hazard exists and defining its characteristics
• H = HAZARD
Anything around us that we can see as well as those energy sources we cannot see e.g. Gas and
radiation that can cause harm
• I = IDENTIFICATION
Identify the significant hazards (Process and recognition)
• R = RISK
Risk imagining (Likelihood and consequence if risk materializes)
• A = ASSESSMENT
Determine the magnitude of the risk if materialized

ROUTINE ACTIVITY
An activity which is performed on a regular basis (day to day)

NON ROUTINE
An activity performed on an adhoc basis

ACCOUNTABILITY
Principle that, individuals, organizations, and the community are responsible for their actions and may be
required to explain them to others.

RESPONSIBLE
Liable to be called to respond to a person for issues to be done.

ILL HEALTH
Identifiable adverse physical or mental condition arising from and/or made worse by a work activity and/or work-
related situation.

INTERESTED PARTIES
Person or group, inside or outside the workplace, concerned with or affected by the SRMS performance.

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NONCONFORMITY
Non-fulfilment of a requirement – can be any deviation from:
Relevant work standards, practices, procedures, legal requirements.

SADSSS OBJECTIVES
SADSSS goals, in terms of OHS performance, that SA Divisional Services sets itself to achieve. Objectives are
quantified wherever practical.

SADSSS PERFORMANCE
Measurable results of the SA Divisional Services management of its risks.
Note: Performance measurement includes measurement the effectiveness of controls.

OHS POLICY
Overall intention and direction which will be followed for the management of health and safety.

RECORD
Document stating results achieved or providing evidence of activities performed

HAZARD
A condition or practice with the potential to cause harm, or exposure to danger. (Immediate Causes,
Substandard Act or Substandard Condition)

RISK ASSESSMENT
Process of evaluating the risk(s) arising from a hazard(s), taking into account the adequacy of any existing
controls, and deciding whether or not the risk(s) is acceptable

PREVENTATIVE ACTION
Action to eliminate the cause of a potential nonconformity or other undesirable potential situation.

CORRECTIVE ACTION
Action taken to rectify a non-conformance or deviation

CONTINUAL IMPROVEMENT
To constantly improve on current Health and Safety standards

PROCEDURE
Specified way to carry out an activity or a process.

RISK ASSESSMENT
Process of evaluating the risk arising from a hazard, taking into account the adequacy of any existing controls,
and deciding whether or not the risk is acceptable.

WORKPLACE
Any physical location in which work related activities are performed under the control of SA Divisional Services.

AUDIT
Independent and documented process for obtaining “audit evidence” and evaluating it objectively to determine
the extent to which “audit criteria” are fulfilled.

SAFETY MONTH
Period from the 20th of a particular month up to the 19th of the following month.

EFFORT BASED OBJECTIVES

Objectives set to improve program related issues

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EFFECT BASED OBJECTIVES
Objectives set to improve severity or injury rates

MANCOM
Management Committee

EXCO
Executive Committee

SUPERVISOR
Within SA Divisional Services – One who supervise or has charge and direction of i.e. Foreman, Clerk of works,
Training Officer, Residence Manager, Security Officer etc.

EMPLOYEE
Person working under the control of the organisation and includes contractors.

MANAGEMENT REPRESENTATIVE
A Person appointed in writing ensuring that the OH&S management system is established, implemented and
maintained in accordance with this OHSAS Standard;
and ensuring that reports on the performance of the OH&S management system are presented to top
management for review and used as a basis for improvement of the OH&S management system.

VISITOR
Any person who enters the premises of the mine who is not a full time employee or Contractor paid by the mine

CONTRACTOR
Any person who perform work for the mine and is paid for his/her service.

ACCEPTABLE RISK
Risk that has been reduced to a level that can be tolerated by the organization having regard to its legal
obligations and its own

HEALTH AND SAFETY COMMITTEE

A committee as required by law M H & S Act Section 25(2)

VERIFICATION
Verification is the act of reviewing, inspecting, testing, etc. to establish and document that a product, service, or
system meets the regulatory, standard, or specification requirements.

VALIDATION
Validation refers to meeting the needs of the intended end-user or customer to
prove the truth or to determine or test the accuracy. Also, validation is the process of checking if something
satisfies a certain criterion.

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ABBREVIATIONS:

M H & S Act - Mine Health & Safety Act

MA&R - Mineral Act & Regulations
OHASA - Occupational Health and Safety Act
DMR - Department of Mineral Resources
DOL - Department of Labour
SADS - Southern Africa Divisional Services
ESW - Engineering Services Workshops
WITW - Wellness in the Workplace
H&S - Health and Safety
LTIFPD - Loss Time Injury Free Production Days
IFPD - Injury Free Production Days
AGAH - AngloGold Ashanti Health
TMM - Trackless Mobile Machinery
COP - Code of Practice
ATDS - AngloGold Ashanti Training and Development Services
CRA - Continuous Risk Assessment
SADSSS - Southern Africa Divisional Services Safety System

(Original, approved copy filed at the H&S Department)

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 RECORDS OF AMENDMENTS

PROCEDURE DATE OF
CHANGES TO PROCEDURE
REVISION NUMBER APPROVAL
Added Responsibility / Accountability
H&S 062 - Rev 03 Replaced SARS with SADS 23 December 2009

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