2.

0 MONITORING PLAN

2.1 Organization Structural

A functional organizational structure is a structure that consists of activities such as

coordination, supervision and task allocation. This organization structure is to determine how the
organization performs or operates with the monitoring and assist from our advisor which is Ir Dr.
Bulan Abdullah. The table below shows the position of each member in this group:

Position Responsible Person Description

Project Manager Amirah Binti Rahin  Distribute job to all members
 Ensure the program run effectively and
successfully
Treasurer Muhammad Faliq Bin  Handle the budget for whole program
Alias  Seek the financial support for the
program
Advertising and Hafizuddin Bin  Public awareness and promotion on the
Publicity Mohamed Radhi program
Technical and Mohammad Hakimi Bin  Handle the activity of the program
Food & Beverages Ahmad Mahiudin  Reception of food
Logistics and Farah Amirah Binti Mat  Handle transportation and provide
Souvenirs goods for the program
 Provide souvenirs for the participants
Table 2.1: Committee Members

2.2 Program Timeline

The timeline of the event is as follows:

Date & Time Activity Venue Responsible Person Remarks
26/3/2018 First meeting PTAR 3  Everyone  Meeting on
8PM with a group the location
members for CSR
Programmed
28/3/2018 Meeting and Kampung  Amirah
3PM site visit with Orang Asli  Farah
Tabika Kemas Taman  Hafiz
and Ketua Dugang,
Kampung Putrajaya.
29/3/2018 Group meeting PTAR 3  Everyone Discussion on:
8PM  Paperwork
 Financial
support
2/4/2018 Group meeting Restoran  Everyone Discussion on:
10PM Hakim  Detail of
activity
 Interim report
7/4/2018 Group Meeting PTAR 3  Everyone  Activity
5PM  Poster
8/4/2018 Clothes  Farah
5PM collection

13/4/2018 Sponsorship PTAR 3  Everyone  Via social

3PM and program media
promotion

16//4/22018 Group PTAR 3  Everyone Discussion on:

10PM discussion and  Volunteer
set-up recruitment
WhatsApp (10
group with volunteers)
volunteer  Person in
 charge for
activity
 Bought item
for the
activities

18/4/2018 Bought item Checkers  Everyone

8PM for all
activities
20/4/2018 Training for Café level 3  Everyone  Divided the
9PM DIY Ice- with members into
Cream volunteer group
26/4/2018 Set-up item for Farah House  Everyone
11PM activities and with
clothes sorting volunteer
27/4/2018 Activity Day Tabika Kemas  Everyone
2.30PM with
volunteer
Table 2.2: Timeline of Program

2.3 Program Tentative

The tentative of the event were as follows:

Time Activities
11.00 Committee members and volunteers gathered at Kolej Melati
AM
11.45 Arrive at event venue
AM
12.15 PM Lunch and Short Briefing
12.45 PM All men perform “Solat Jumaat”
2.30 PM Activity 1 –DIY Rubber Band Powered Car
3.30 PM Activity 2 – Health (Kesihatan)
 Cutting nails
 Shampoo (Kutu)
4.30 PM Activity 3 –DIY Ice-Cream

5.30PM Photo Session / Cloth Distribution and Souvenirs/ Closed Ceremony

6.00PM End Program
Table 2.3: Tentative Program