School-Based Management (SBM) Validated Practice

Republic of the Philippines
Department of Education
Region VII, Central Visayas
NAME OF DIVISION OFFICE
SCHOOL-BASED MANAGEMENT (SBM) VA

CANTORATOY ELEMENTARY SCHO
DIMENSION 1 DIMENSION 2
INTRODUCTION Leadership
Curriculum and L
Instruction
DIMENSION 4 DIMENSION 5
Finance & Resource
Governance
Management
DIMENSION 6
Human Resource &
Team Development
ppines
ucation
sayas
OFFICE
(SBM) VALIDATED PRACTICE

ENTARY SCHOOL
DIMENSION 3
Learning Environment
Summary of Results
DIMENSION 5 Level of Practice

Governance
Certificate
INTRODUCTION
REVISED SCHOOL-BASED MANAG

Part I: Introduction
The Revised School-Based Management (SBM) Assessment tool is
(A Child-and Community-Centered Education System). The Indicator
ideals of an ACCESs school system. The unit of analysis is the scho
Level2, Level 3, and Level 4. The SBM practice is ascertained by the
mechanisms,processes and practices in all indicators. A team of prac
division, region and central office validates the self-study/assessmen
A school on the advanced level may apply for accreditation. The high
accreditation
Part II: Basic School/Learning Center (LC) Information:
School/Learning Center: CANTORATOY ELEMENTARY
Name of School Head/LC Head: JUAN DELA CRUZ
Part III: Instruction to the Users:
Please indicate using a check mark the extent of SBM practice for ea
on the validation team's consensual agreements after systematic D-O
On the other hand, for indicators with no evidence just leave it blank.
Part IV: Rating Scale:
0- Not all evidences are met in all levels.
Level 1- Evidence indicates developing structures and mechanisms are in place to
Level 2- Evidence indicates planned practices and procedures are fully implemen
Level 3- Evidence indicates practices and procedure satisfy quality standa
Level 4- Evidence indicates practices and procedure satisfy quality standards and modelle
ASED MANAGEMENT ASSESSMENT TOOL
) Assessment tool is guided by the four principles of ACCESs
ystem). The Indicators of SBM practice are contextualized on the
f analysis is the school system which are classified as Level 1,
is ascertained by the existence of structured
cators. A team of practitioners and experts from the district,
self-study/assessment before a level of SBM practice is established.
ccreditation. The highest level, the "Level 4," is a candidacy for
mation:
TOY ELEMENTARY SCHOOL
A CRUZ
f SBM practice for each indicator listed below (numbered) based

s after systematic D-O-D (Document Analysis-Observation-Discussion).
ce just leave it blank.
mechanisms are in place to demonstrate ACCESs and satisfied all Level 1 indicators.
edures are fully implemented and aligned to ACCESs and stisfied all indicators up to Level 2
e satisfy quality standards and satisfied all indicators for Level 3.
uality standards and modelled practices at all times and satisfied all indicators for Level 4.
ENT TOOL
CCESs
zed on the
Level 1,
established.
dacy for
ed) based
tion-Discussion).
Level 1 indicators.
all indicators up to Level 2.

vel 3.
ors for Level 4.
SBM EVALUATION
Name of School: CANTORATOY ELEMENTARY SCHOOL CY 2020 Name of School Head
JUAN DELA CRUZ
SBM Dimension: LEADERSHIP

Standard MOVs for Level 1 MOVs for Level 2 MOVs for Level 3 MOVs for Level 4
-Any document showing collaboration of the school in -Terminal report or any document showing the effectiveness
-Situational analysis/gap analysis/SWOT -SHDP Application Project
sustaining culture of excellence of the adapted best practices
-School Memo -CI Projects -Letter of invitation -Adaption of best practice by other schools
-Minutes of meeting -School Banner Projects -Minutes -Benchmarking
-Photos with Captions -Action Research Projects -Photos -Advocacy Program
-Attendance Sheets School Memo -Attendance -Information drive
-Inventory of PPAs -Minutes of meeting -Sustainability Plan -Approved letter request to benchmark a program
-Creation of TWGs/Committees/SPT -Photos with Captions -Consolidated Costumers Satisfaction Survey -Insights /Impressions out from the benchmarking activities
-Synthesis of the Insights and impression by the school SBM
-Enhanced SIP with Stakeholders -Attendance Sheets -FGD with Analysis
Coordinator
-AIP -Activity Completion Report -Interpretation and recommendation -Photos with caption
1. The school fosters a
culture that encourages -Monitoring and Evaluation Tool with Analysis,
-List of Intervention or Innovative Practices of the school -Action Plan -Attendance
excellence and interpretation and recommendation
continuous improvement -Certificates and recognition given by the school to
-Posted Organizational structure -Approved SIP/AIP -Affirmation Report
stakeholders
-Approved proposals and research plans -Signed and reviewed ESIP/AIP with resolutions -Documentation Report of stakeholder engagement -Replicability of PPAs for benchmarking
-Invitation/certificate as resource speaker in sharing best
-SRC -Division taglines -MOA/MOU
practices
-SPPD -Status report -Documentation of results of innovations -School-to-School Partnership Accomplishment Report
-Approved monitoring tool -Training on SPPD -Approved ESIP (already indicated in level 2)
-List of new partners -Documentation of adoption of other schools
-Signed commitment and responsibility forms -Certificates/awards
-Implementation report of AIP
-Training on SPPD
-SDO Validated Child friendly school survey with a
-VMV posted in the school -Minutes of meeting -Best School Awardee
score of 35 points and above
-Advocacy Program and communication efforts on the
-Attendance on VMV Orientation -VMVs integration in the Lesson exemplars/DLP/DLL -Local codes for the protection of children
integration of the VMVs.
- Minutes of the Meeting and Documentation of SPT’s
-Photos with captions -Conduct of educational research -Results of the VMVs feedback mechanism
Vision Sharing
-School Memorandum on integration the VMVs in the
-Copy of Staff Development Plan -Report on SRC and SOSA -Report on the utilization of the findings on PPAs
2. The school lesson
communicates the
-Copy of OPCRF/IPCRF -Stakeholder initiated activity with VMV integration -COT Observation Notes -Documentation report of the school’s outreach activities
DepEd VMVs to ensure
-Clear articulation of the VMVs in Pupils/Students
shared understanding
-SLAC Session Plan Handbook and other Customized Policies CBL in the -Documentation of best practices
and promote school
various school organizations.
effectiveness -Copy of Program Implementation of INSET, training
-Documentation on SRC and SOSA -Endorsement by higher offices
Matrix
-Percentage of Parent’s attendance to Conferences
-Documentation report of internal stakeholder
participation to the school’s PPAs
-PIAs with project designs
-Benchmarking of other schools in preparation of strategic
-ESIP -ESIP with yearly AIP -Catch up plan
plan
-Monthly Cash Program, SOB, AIP, PPMP, APP and -Accomplished PMRF (Project Monitoring and Report
-AIP -Provision of TA to cluster schools with TA plan
WFP Form)/ SMRF (School Monitoring Report Form)
-APP -Copy of Report on the reviewed ESIP/AIP -Reviewed and adjusted E-SIP/AIP with SPT -Accomplishment report
-SMEA tools on CIGPs -SPT -Minutes of the Reviewed E-SIP -Any document showing provision of TA
-SPT -OPCRF/IPCRF -Attendance -Minutes of the Session
3.The school develops -SGC -Coaching and mentoring forms -Photos with caption -Attendance
an evidence-based
strategic plan -SMEA -Photos with caption
-SMEA-DisMEA-DMEA report
-Complete and accurate filled out Commitment Form
ESIP/AIP
-Stakeholder-led review
-Memorandum of support and understanding
-Evidence of strategic planning based on SMEA

-Minutes of meeting -Designation Order -IPDP -SLAC
-Sharing of best practices on shared leadership in a
-Organizational structure -Approved Activity Design/Project Proposal -School Professional
community of schools
-List of committees/external stakeholders -Activity Completion Report -Development Plan -Advocacy programs/tools
-Inventory of Chairmanship/ Program Committees -Photos with caption -Human Resource Training and Development Plan -Communication efforts
-Learning and Development Plan in collaboration with
-PPD -Attendance of participant -Analyzed M&E results
4. The school cultivates stakeholders
leadership among its -Minutes of the meeting on the identification of roles
-Human Development Plan -Attendance and oath taking of SGC/PTA -Crafted policies headed by SGC/PTA
personnel by providing and responsibilities of each stakeholders
opportunities to perform -Approved organizational structure of stakeholders with
-Organizational flow chart -Certificate of membership to a Leadership network
leadership roles and defined roles and responsibilities
responsibilities
-Oath of office -Copy of school manual or handbook of operation -MOA/MOU on Programs conducted by the network
-Minutes of the Meeting on collaborative designing of -Documentation Report of stakeholder’s activities conducted
-Pledge of commitment
developmental plans in school
-Documentation of proof of practice of 4 RPMS stages -Partnership and networking activities -Certificate of appreciation/recognition
-Before and now data of KPIs

SBM EVALUATION
Name of School: CANTORATOY ELEMENTARY SCHOOL Name of School Head:
JUAN DELA CRUZ
SBM Dimension: CURRICULUM AND INSTRUCTION

-Classroom Observation tool -COT -COT -COT
-Curriculum Guide -SIMs -Contextualized, localized, indigenized SIMs -LAC sessions
-DLP/DLL -Observation notes -Letter of support from the stakeholders -FGD
-Learning Materials -Conduct of LAC sessions -Utilization of national testing results -Accomplishment report
1.The school provides
relevant teaching- --Varying numbers on teaching-learning -Documentation on School-based action -Establishment of Learning communities among
-COT
learning activities and activities and corresponding resources research schools
learning resources that -Varying numbers on teaching-learning
-Results of diagnostic tests -School visitation
develop desired learning activities and corresponding resources
outcomes - Showcasing of talents of teachers and students
-Teacher-made test
during barangay events
-Varying numbers on teaching-learning
- Validated, published and utilized teaching work
activities and corresponding resources
- Recognized related action research
-MOA on School to school partnership
- Documents showing sharing of best practices on
-List of available learning -Quarterly assessment & analysis result per
-Innovations development and implementation of innovative
materials/resources learning area per grade level
and needs-based learning resources
-List of available learning - Collaborative activity with stakeholders in the
2.The school utilizes -Inventory of school facilities -Contextualized learning resources
materials/resources implementation of School-Based Projects
needs-based learning - Crafted Innovative School-Based Projects
resources to achieve -Copy of test results -Integration of use of facilities in LPs -MOA on School to school partnership
with stakeholders
desired learning
-Compilation of localized learning -Reports on utilization of intervention
outcomes -MPS of periodic tests
assessments programs through action research
-Contextualized learning materials
-List of special programs - Academic and non-academic activities -Innovative teaching strategies -FGD
3.The school implements -Differentiated activities -Curricular and co-curricular activities -Accomplishment report -Conduct of lesson study
appropriate teaching- -Documentation showing shared best
learning support systems -Report on child mapping -Remedial instruction - Contextualized IMs practices/replication of the activities and
that contribute to the - Innovative-school-based projects and resources
developmental needs of -Phil-IRI results -Participation to LAC Sessions activities by learning areas through -Letter of benchmarking
diverse learners intensified collaboration with stakeholders
-Record of mentoring and coaching/peer
-Certification of adoption/sharing
mentoring
-Provision of Technical Assistance -MOA on School to school partnership
-Table of Specifications -Compilation of test item bank -Form 138 -Student Portfolio
- Designs of appropriate assessment tools and
-Summative Test -Minutes of meeting -Documentation showing shared best practices
strategies - Teacher-made test for children with special
-Accomplishment report on Curriculum
-Quarterly Assessment -Contextualized assessment strategies needs in collaboration with medical and
programs/Projects -Documentation on results of the assessment
professional practitioners
4.The school designs
-Results of diagnostics and assessments -Copy of staff development plan - Results of data analysis communicated properly to the school community
differentiated strategies
and other stakeholders
to measure desired - Crafted contextualized interventions based
-Learning portfolio -Reports on SLAC
learning outcomes on the learners needs
-Reports on the interventions employed in
-Monitoring report on instructional progress
addressing the teaching-learning process
-Action research
--MOA on School to school partnership
-Forms 137,138 -Remediation or enrichment activities -Action Research -Dissemination and utilization of Action Research
-Quarterly assessment results and analysis -Request letter -Contextualized learning programs -Monitoring and Evaluation
-Item analysis -Proposal --Plan of Action --Documentation showing shared best practices
- Invitation to other stakeholders to attend the
5.The school utilizes the -Individualized Educational Plan for children
-Learner profiling -Accomplishment Report showcasing of attained improvement of learning
assessment results to with special needs
outcomes
improve learning -Copy of Crafted parallel test Questions based on
-Learner progress monitoring -Teacher-made Test -Schedule of RRE and other activities
outcomes the LMS of all Learning Area
- Copy of interpreted diagnostic and periodic -Compiled district and division-made test -Attendance of learners undergoing
--MOA on School to school partnership
test results of all Learning Area with LMS materials interventions
-Plan of Action for the conduct of assessment -Report of Accomplishments -Documented partnership activities
-Copy of Crafted parallel test Questions
-Results of interventions
based on the LMS of all Learning Area
DIMENSION 1 DIMENSION 2 DIMENSION 3 DIMENSION 4 DIMENSION 5 DIMENSION 6 Summary of Level of
Curriculum and Finance & Resource Human Resource & Certificate
Leadership Instruction
Management Governance Team Development Results Practice

SBM EVALUATION
JUAN DELA CRUZ
SBM Dimension: LEARNING ENVIRONMENT

-Documents showing sharing of best practices on
-Hazard mapping -CFSS Score should be -CFSS Score
nurturing set of values and learning environment
1.The school -SDRRM Plan Outstanding -Regular conduct of multi hazard drill -WINS
implements policies -Contextualized policies on DRR, Child
-Evacuation Plan -Regular conduct of multi hazard drill - Benchmarking of the school’s best practices
and procedures for a Friendly
safe, secure, and -CFSS Survey -WINS -WINS
equitable learning
-Posting Hotline Numbers -Evidences of
environment initiatives to comply with WINS standard
-Student tracking system -Best practices on CFSS Implementation
- Employing environmental design
-Visual management tools -Collaboration activity with the DRRM
techniques
-Presence of a project design on inclusive
-Existence of the program in school -Child mapping -Advocacy on inclusive education
education in AIP
-Bench marking and adoption Documents of the
-Conduct of multi factor assessment -Presence of LSENS in the regular classes -Partnership on Inclusive Education
school’s best practice
-Invitation letter and accomplishment report of
2.The school -List of available facilities that promote -Fully documented School Innovation and
-Accomplishment report the schools while showcasing the PPAs
inclusive learning environment Activities that promotes inclusive education
promotes inclusive -Proof of mobilizing community resources in
observing/ promoting inclusive education
learning environment -Presence of Inclusive Education Handbook -CB for Teachers on Inclusive Education -Certificate of Institutional Award
strengthening inclusive practice
-Reports on compliance to inclusive -Use of Inclusive Education Teaching
-Certificate of Commendation
education tools/materials for learning
-Issuances, Activity Completion Reports -Presence of teacher-made workbooks -Compilation of Best Practices
-Documents showing the involvement of -Documents showing sharing of best practices on
-Presence of structure to manage ICT
3.The school -Schedule of the classes in using the ICT lab stakeholders in managing the physical and IT managing the physical and IT –enabled learning
program of school
enabled learning structures structures
ensures efficient -Establishment of standard ICT laboratory
-Presence of ICT equipment maintenance
- Adopt a school partnership status report - School to School Partnership documents
management of procedure
-Inventory report of physical and IT-enabled
physical and IT- -Presence of the rules on the use of ICT -Sustainability plan
learning structures
enabled learning
structures
physical and IT-
enabled learning
-Documentation on capacity building related -Learners Portfolio manifesting use of -Adjusted SIP with consultation with
structures to IT system laboratories for learning stakeholders
Standard MOVs for Level 1 MOVs for Level 2 MOVs forProvincial
-Barangay/Municipal/ Level 3 MOVs for Level 4
-Advocacy /evidence benchmarking of other
Ordinance /Executive order in support to
-Organization of School CPC -Report on the observance of CPP schools in the school on fostering health and well
sustaining health and well-being of learners
-Dissemination of WINs, DO 13 s 2017, Child being
and
- Bestschool personnel
practices/Innovations on Health - Adoption of school’s best practice through
Protection Policy, CFSS, School Feeding -WINs monitoring report
Programs for learners and school personnel school to school partnership
Program
-Minutes of the meeting and attendance -Canteen monitoring tool -Accomplishment report
4.The school
ensures a learning -Gulayan sa Paaralan Program (GPP) -CFSS Survey
environment that
-SBFP implementation monitoring
fosters health and -Wellness Program (Personnel and Students
tools/report
well-being of
learners and school -Medical and Dental Program -Implementation of health programs
personnel
-School Memo -monitoring and evaluation
-School handbook
-Logbook on school visitation of medical and

dental unit
-Contextualized SDRRM PPA or any evidence -Adoption of school’s best practice through school
-Organization of SDRR Team -Capacity Building on SDRRM
of contextualization to school partnership
-Accomplishment Report on the -Accomplishment report on activities on
-Formulation of SDRR Plan
5.The school implementation of SDRRM Plan resilience
-Result of Hazard Mapping – hazard map,
establishes a -Minutes of the meeting evacuation map/plan, conduct of multi
mechanism for a Availability of School Memos related to DRR,
hazard drill
resilient learning -Conduct of activities on resilience
School Safety Manual
environment
-Availability of DRRM Evacuation Plan
-Availability of emergency map, lights, exits
and fire extinguishers
-Attendance to orientation/SLAC on positive -Report on the implementation of positive
-Participation of other government agencies -Benchmarking of other schools
discipline discipline
6.The school
ensures a learning -Availability of School Memos, CPP Manual - Prepared action plan on School Guidance - Adoption of school’s best practice through
-Lesson plan integration
environment that advocating positive discipline Program school to school partnership
fosters positive
discipline -Minutes of the meeting of communicated -Documentation on the participations of
Students Handbook and SPG/SSG -Presence of guidance counselor identified stakeholders advocating positive
Constitution and By-Laws discipline.
Standard
7.The school MOVs for Level 1 MOVs for Level 2 MOVs for Level 3 MOVs for Level 4
provides support to -SPG/SSG/other student organization
-Action plan and accomplishment report of -SMEA Report on the implementation of
-Advocacy
exercise rights and student organizations Action Plan of Student Organization
-Evidence on benchmarking of other schools on
-Analysis of the Consolidated Client
responsibilities of the -Minutes of the meeting strengthening support on the exercise of rights
Satisfaction Survey
learners to -Visual Management Tools/Organizational -Analysis of the consolidated comments in the
and responsibilities of learners
participate in Structures/Structure in place suggestion Box
maintaining a
-Reports on stakeholder participation
conducive learning
environment

SBM EVALUATION
JUAN DELA CRUZ
SBM Dimension: FINANCE AND RESOURCE MANAGEMENT AND MOBILIZATION

Standard MOVs for Level 1 MOVs for Level 2 -ApprovedMOVs
project for Level 3 MOVs for Level 4
-Established partnership as evidenced by a proposals/resolutions/request letter in
-Documents in sharing Best Practice on fiscal
-AIP/APP/WFP MOA, MOU, Deed of Donation with support of the AIP to be funded from other
planning and budgeting practices
acknowledgement receipt/letter funds such as SEF, Alumni, PTA, etc.; fund
-Benchmarking of other schools on effective
-List of PPAs -WFP/AIP -SGC-initiated
generation PPAsby the stakeholders
initiated
FRMM duly acknowledged by higher authority.
-SIP -SOB -Cert of Recognition of higher authority
1.The school
ensures that -Budget work plan matrix -Income-generating projects -Project accomplishment report
programs, projects -MOA -PIR
and activities are
funded as reflected -Approved resolutions -SMEA
in the school plan
-Liquidation reports -No AOM
-Field Staff Conference and ManCom
-Minutes of Meeting
-Attendance of training on Awareness of RA
-Establishment of BAC -Advisory of DBM -Report on Financial Management (Best Practices)
9184 (Procurement Law)
-Mentoring and Coaching on procurement
-Procurement documents -Documented innovations -District convocation
process
- Certificate of participation to PHILGEPS -Audit Observation Memo/Summary of
-Copy of APP and PPMP -APP/PPMP
training Liquidation Report duly signed by PSDS, PTA
-BAC -Copy of the SIP Appraisal Tool -Inspection and Acceptance Report -Recognitions received
2.The school
ensures that -AP -PhilGEPS -Purchase request -Letters from other schools as benchmarking sites
procurement
-Copy of innovative procedures on
activities are within -BAC Resolutions
procurement of goods and services
-School to school partnership
the approved plan
-BAC duties and responsibilities -Bulk procurement
and budget as
required by law -Minutes of Bids and Awards -Purchase Orders
required by law
-Citizen’s Charter -APP
-RPQ
-Liquidation reports
DISBURSEMENT
-Cash in bank register / Cash Disbursement
Register to be compared to School Operating -Liquidation reports (on time submission) -Financial Transparency Board -Documents on effective disbursement practice
Budget -Updated & Innovative Monthly Cash -Updated & Innovative Monthly Cash
-Cash disbursement receipts -Subsidiary ledger Disbursement Based on Monthly Disbursement Based on Monthly Disbursement
Disbursement Program Program Benchmarked by other schools
-Liquidation report vs. SOB -Monthly Disbursement Program -Updated transparency board -Online financial information management system
-MOOE report disbursement voucher -Monthly Cash Disbursement Register -MOOE report -MOOE liquidation report
- Minutes of Periodic meeting with -Certificate of Recognition as Resource Speaker on
3.The school -MOOE report
stakeholders on Fiscal management Effective Disbursement
funds are -SOB
-Recognized innovations on school disbursement
disbursed and practices by higher authority
utilized in UTILIZATION
accordance to -Less than 75 % as seen in Subsidiary Ledger -75 % as seen in Subsidiary Ledger or any
-Timely and full liquidation of downloaded
-Documents showing of sharing effective practices
funds as seen in Subsidiary Ledger or any
accounting and or any applicable documents applicable documents
applicable documents
on disbursement and utilization of funds
auditing rules -Consolidated Monthly Report on the -Consolidated Monthly Utilization of Funds -Consolidated Monthly Actual Disbursement and
-Consolidated monthly report signed by the
-and regulations School Head
Utilization of Funds signed by the signed by the Accountant and noted by the Utilization of Funds signed and reported by
Accountant stakeholders stakeholders to all schools in the
-MOOE utilization report -MOOE utilization report -MOOE utilization report district
-60% of the disbursed fund being utilized -Transparency Board -MOOE utilization report
-Advocacy Campaign for Effective Fund

-100% of the disbursed fund being utilized
Utilization
-Availability of Social Mobilization and -Documents showing sharing of best practices on
-Implementation of Social -Increased number of partners
networking plan resource mobilization
-Documented activities on the sharing of
-Minutes of the orientation on the existing -Mobilization and networking plan as
-Property custodian report innovations on asset management to a community
asset management policies evidenced by established partnership
of school
-Partnership database system -Inventory of properties -No COA Observation report -Report on identified Best Practices
-Minutes of the Planning Meeting of the -Documented innovative practices on asset
-SMEA report and SRC -SOSA
4.The school school’s SOCMOB management
-Inventory Custodian’s Slip/Logbook of
implements -List of partners -Report on Stakeholder Convergence -Publication/Social Media
Materials
management -Locally initiated and institutionalized
strategies to -Resource mobilization plan -Copy of Capsule Proposal for Stakeholders project/innovation with accomplishment -Marketing
mobilize resources report
-Process flow in accepting donations -Copy of Letters sent to stakeholders -School accounts in accepting donations -Stakeholder convergence
- School and stakeholders innovation on
-MOA/MOU
resource mobilization plan
-Implementation record of mobilization plan
-Records on accepted donations

-Inventory of Property Plant and Equipment,
Documentation of disposal unserviceable -Updated records of PPE, disposable
-Attendance to orientation, coaching and properties as applicable, Documentation of unserviceable materials, condemnation of -Documents showing sharing of best practices on
mentoring on Asset Management Policy condemnation and demolition of school school buildings, participation of stakeholders asset management
buildings, presence of school site in the conduct of inventory, disposal
development plan
5.The school
ensures that assets
are properly -School Inventory Report -Tracking system -Technology-based asset management system -Report on the Caravan of Best Practices
managed and fully
utilized
-Property management and utilization report -Work flow
-Minutes of meeting disseminating the
-Any document showing timely submission -Documentation of discussion of financial and
-Transmittal of physical and financial reports utilization of funds in relation to PAPs
of accurate financial reports -Advocacy
fiscal reporton the implementation
during SMEA and
-SMEA reports are
implementation available done by the SH,
to stakeholders
improvement of a collaboratively developed,
-School Site Deed of Donation -School Development Plan some coordinators and teachers with
periodically adjusted and constituent-focused
-School Building Inventory duly signed by stakeholders
-Consolidated M & E satisfaction
resource management system Survey
-School Building Inventory the Division Engineer, School Head and -SHARE
(localized tool)
Stakeholders -Minutes of the SHARE (School Heads
-Monthly MOOE Liquidation (CDR) -No Audit Observation memo Accomplishment Report in Education)/SOSA -Analysis, Finding and Recommendation
6.The school conducted
complies to all -No unliquidated cash advances /Liquidated
-PTA, Canteen, IGP Liquidation -Attendance -SOSA documentation
physical and on Time
financial reportorial -Financial reports -Timely submission of financial reports -Photos with caption -M&E report of stakeholders
requirements in a
-Bulk procurement -Approved liquidation Reports -School Site Title
timely and accurate
manner -Purchase Orders
-Validated Inventory of School Plants,
-SRC Reporting
Properties, Equipment
- Program of Work/Resolution/Solicitation
-APP -Improvement plan based on report
Letter
-RPQ -Core processes aligned to ARTA
-Building status report


SBM EVALUATION
JUAN DELA CRUZ
SBM Dimension: GOVERNANCE

-Stakeholder initiated projects with action
-Organization of PTA/SGC -AIP with attached project designs -Documentation on sharing of best practices
plans
-Constitution and by-laws of PTA & SGC -Awards received -Accomplishment report -Awards/recognitions received
-Minutes of meetings/assemblies -BAC committee action plan of SGC/PTA -LGU plans on education -Letter of request to benchmark
-AIP -List of approved SGC/PTA PPAs -Education Summit -Accomplishment report
-Adapt a school program -Evidence of all forms of communication -Awards received -Convergence activities
-School initiatives -Status report on implementation of PPAs -Implementation of approved action plans -Impact evaluation
1.The school
ensures active -Documentation of allocated funds based on
-Financial report of school -MOU/MOA -Records of benchmarking activities
participation of SIP
-Program implementation report in line with
internal and external SGC
-Accomplishment reports -Partnership contracts -Twinning of schools
stakeholders in
-Photos with caption -MOA/MOU -Recognition of stakeholders
school governance
and operations -Attendance
-Advocacy campaign
-Year-end report
-Transparency board
-Copy of SRC/other advocacy materials
-Citizen’s charter
-SMEA report -SMEA report -SMEA report -Documentation on sharing of best practices
-Inclusion of the PPAs as indicated in the AIP on
-AIP M&E report/results -Project completion report -Documentation of value added from PPAs
the OPCRF
2.The school -Project monitoring report -Analysis of M&E results -SMEA showing value added output -Commitment form
effectively and
-50% implementation -100% implementation -Accomplished PPAs not included in AIP -Letter of request to benchmark
efficiently
implements its PPAs -Actual accomplishment report against target -Actual accomplishment report against target -Funding sources -Sustainability plan
which are aligned to
its strategic plan -Funding sources -Funding sources -List of PPAs -Impact evaluation
-List of PPAs -List of PPAs -Records of benchmarking activities
-M&E report
-SRC minutes of dissemination -Quarterly report to stakeholders -Quarterly report to stakeholders -Documentation on sharing of best practices
-Evidence of assemblies -Evidence of timely conduct of assemblies - Evidence of timely conduct of assemblies - Evidence of timely conduct of assemblies
3.The school -Photos -Photos -Photos -Photos

communicates
-Varying percentage of parents’ attendance -Varying percentage of parents’ attendance -Consolidated QAME report -Letter of request to benchmark
information about
the -Varying percentage of parents’ attendance -Accomplishment report
implementation of
-Monitoring report on updates done to
its PPAs -Audit report
transparency board
-Updated transparency board -Varying percentage of parents’ attendance
-SRC -Certification/recognition of sharing best practices
-SMEA -Documentation on conduct of SMEA -Analysis of SMEA report -Documentation on sharing of best practices
-Updated BEIS/School MIS -Analysis of results of survey and feedback -Analysis of feedback -Enhancement of feedback tools and mechanisms
4.The school uses a -Consolidation of all feedback coming from

-End of school year evaluation -Implementation plan -Awards/recognitions received on benchmarking
feedback and mechanisms
-Evidence of utilization of feedback tools and
monitoring -Summary report on school client survey
mechanisms
-Completion report -Letter of request to benchmark
mechanism for its -Evidence of established feedback tools and
-Project monitoring report -Sustainability plan -Action research
school operations mechanisms
-Project monitoring report -Project monitoring report -CI projects
-Project monitoring report


SBM EVALUATION
JUAN DELA CRUZ
SBM Dimension: HUMAN RESOURCE AND TEAM DEVELOPMENT

-Implementation of plan according to time -Involvement of stakeholders in planning and -Sustained implementation of plans related to
-Plan of activities for team building
frame implementation team building
-Reports on bullying, grievance and
-Consolidated IDPs -Human resources development plan -GAD, teambuilding
administrative matters
-Implementation of capacity building action
1.The school -Memos and policies -SLAC
plan
-Institutionalization of capacity building
promotes -Certification of sharing and adoption of best
-Capacity building activities -Coaching and mentoring -Approved proposal signed by stakeholders
collaboration and practices
harmonious -Team building -Plan of action for capacity building -Education/stakeholders summit -Partnership and networking activities
relationship among
-Creation of school-community grievance
its personnel -Creation of grievance committee -Completion report
committee
-Participation in interschool activities
-Conflict resolution -Stakeholders’ forum
-List of all activities involving personnel
-Report on performance coaching and
-Conduct of planning phase of RPMS -Performance evaluation -Development plan based on OPCRF/IPCRF
mentoring
-Approved projects on L&D intervention
-Summary of IPCRFs -Analysis of results of IPCRFs -Regular M&E of L&D plans
programs
-OPCRF -Matrix of INSET activities -Copy of the crafted of M&E tool -Reviewing of the HRD plans
2.The school
provides a -eSAT -School training and development plan -Consolidated report on IPCRFs -Results of SMEA
mechanism to help -Letter of recommendation to pursue higher
-Action plan for coaching -Approved IPCR/OPCR -Profiling and credentialing
improve individual education
and team -RPMS orientation/reorientation -Documentation on RPMS process -Quarterly SMEA -Interventions based on IPDP
performance -Certification of sharing and adoption of best
-eSAT -Performance review
practices
-TA mechanism
-Established intervention system

-Formulation/adoption of higher-level
-Creation of school PRAISE committee -Documentation of awarding ceremony -Sharing of best practices on R&R
criteria
3.The school
-Designation of orders with TOR of the
recognizes -Customized policies on R&R -Report on awarding ceremonies
members of the PMT
-Advocacy program and communication
outstanding
individual and team -Awards and recognitions -Conduct of search -PRAISE committee in place -Documentation on sharing of practices
performance,
exemplary behavior, -Letter of commendation - School PRAISE guidelines -Criteria on the conduct of awarding -Summit/congress
and needs-based
-Certification of sharing and adoption of best
innovations, and -Special order on coordinatorship -Adjusted PPMP and APP -School-level awarding
practices
initiatives
-Policy and guidelines for selection process -Division/Regional/National search
-Recommendation of school head for staff -Creation of school performance
-SLAC, school INSET SF7
development management team
-List of scholarship programs -Organization and formulation of L&D team -LGU and other scholarship programs -Evaluation of L&D and TA systems
-eSAT results, IDP -TA plan on professional development -Functional L&D system -REAP and WAP
4.The school
cultivates, nurtures, -TNA -HRD plan based on TNA -MOA with training institutions -M&E
and ensures
personal growth, -Registry of trainings attended -INSET Training Matrix & Proposal -Completion report of L&D -SLAC, INSET report
professional
-RPMS -School LAC Report -M&E Tools and Results -Career progression plan
enhancement, and
team development -Coaching and mentoring -Training Design
--Certification of sharing and adoption of best
practices
-OPCRF/IPCRF -Session Guides & Training Matrix -Established career advancement system
-OPCRF/IPCRF
-Referral of personnel with medical or health -Project design on health and nutrition
-Result of APE of personnel -Documentation of
concerns program
-Completion report on the conduct of health
-Health and wellness profile of personnel -MOA with school health organization benchmarking activities
and wellness
-Results of satisfaction, motivation and hygiene
-OK sa DepEd implementation report -List of health beneficiaries
survey
5.The school -Reports on SADAC, Clean-up drives, medical
ensures a work -Succession plan with TOR -School health and well-being program
caravans
environment that -Wellness plan and program -MEA on wellness program
-Engagement/partnership with Health advocates
promotes individual and other partner agencies
and team health and -Certification of sharing and adoption of best
-Implementation report
practices
well-being
-School and community wellness program -Values formation
-Established health service linkages
-Partnership with other stakeholder offices

-List of eligible for retiring, promotion,
-Creation of a team on succession -Customized succession plan -Documentation on best practices
transfer
-SDO approved 3-year competency-based
-Results of the personnel and employee audit -Succession and exit systems -Records showing sharing of results of M&E
succession plan
-Profiling of employees and personnel based -Customized policies based on the -Advocacy program and communication efforts
-Process map signed by stakeholders
6.The school creates on the updated school 201 file ORAOHRA for replication
a system of -IPCRF -Promotion selection board -Updated PSIPOP -Report on information caravan
succession, exit,
onboarding, and -School Form 7 -Succession plan with TOR -Education summit
turnover of teaching
-CSC Form 212 -Team composition with TOR -Posting/announcement of vacant positions
and non-teaching
staff -District succession plan
-Certification of sharing and adoption of best
practices
-Data banking system on succession of personnel
SBM EVALUATION
Name of School: CANTORATOY ELEMENTARY SCHOOL
Name of School Head JUAN DELA CRUZ
Dimension 1 LEADERSHIP
Level 1 Level 2 Level 3 Level 4
Strand No. of
Actual %age
No. of
Actual %age
No. of
Actual %age
No. of
Actual %age
MOVs MOVs MOVs MOVs
1. The school fosters a culture that encourages excellence and
continuous improvement 14 0 0.00 19 0 0.00 15 0 0.00 17 0 0.00
2. The school communicates the DepEd VMVs to ensure shared

understanding and promote school effectiveness 7 0 0.00 5 0 0.00 10 0 0.00 7 0 0.00
3.The school develops an evidence-based strategic plan 6 0 0.00 6 0 0.00 7 0 0.00 12 0 0.00
4. The school cultivates leadership among its personnel by
providing opportunities to perform leadership roles and 6 0 0.00 10 0 0.00 10 0 0.00 11 0 0.00
responsibilities
TOTAL 33 0 0.00 40 0 0.00 42 0 0.00 47 0 0.00
Dimension 2 CURRICULUM AND INSTRUCTION

Strand No. of No. of No. of No. of
Actual %age Actual %age Actual %age Actual %age
MOVs MOVs MOVs MOVs
1.The school provides relevant teaching-learning activities and
learning resources that develop desired learning outcomes 8 0 0.00 5 0 0.00 6 0 0.00 10 0 0.00
2.The school utilizes needs-based learning resources to achieve

desired learning outcomes 4 0 0.00 4 0 0.00 5 0 0.00 3 0 0.00
3.The school implements appropriate teaching-learning support

systems that contribute to the developmental needs of diverse 4 0 0.00 6 0 0.00 4 0 0.00 6 0 0.00
learners
4.The school designs differentiated strategies to measure

desired learning outcomes 5 0 0.00 4 0 0.00 6 0 0.00 8 0 0.00
5.The school utilizes the assessment results to improve learning

outcomes 6 0 0.00 8 0 0.00 8 0 0.00 7 0 0.00
TOTAL 27 0 0.00 27 0 0.00 29 0 0.00 34 0 0.00
Dimension 3 LEARNING ENVIRONMENT

MOVs MOVs MOVs MOVs
1.The school implements policies and procedures for a safe,
secure, and equitable learning environment 6 0 0.00 6 0 0.00 6 0 0.00 3 0 0.00
2.The school promotes inclusive learning environment 6 0 0.00 6 0 0.00 4 0 0.00 6 0 0.00
3.The school ensures efficient management of physical and IT-

enabled learning structures 4 0 0.00 4 0 0.00 4 0 0.00 2 0 0.00
4.The school ensures a learning environment that fosters health

and well-being of learners and school personnel 9 0 0.00 7 0 0.00 3 0 0.00 2 0 0.00
5.The school establishes a mechanism for a resilient learning

environment 6 0 0.00 4 0 0.00 2 0 0.00 1 0 0.00
6.The school ensures a learning environment that fosters

positive discipline 3 0 0.00 3 0 0.00 3 0 0.00 2 0 0.00
7.The school provides support to exercise rights and

responsibilities of the learners to participate in maintaining a 3 0 0.00 1 0 0.00 4 0 0.00 2 0 0.00
conducive learning environment
TOTAL 37 0 0.00 31 0 0.00 26 0 0.00 18 0 0.00

Dimension 4 FINANCE AND RESOURCE MANAGEMENT AND MOBILIZATION
MOVs MOVs MOVs MOVs
1.The school ensures that programs, projects and activities are
funded as reflected in the school plan 4 0 0.00 2 0 0.00 7 0 0.00 9 0 0.00
2.The school ensures that procurement activities are within the

approved plan and budget as required by law 5 0 0.00 9 0 0.00 11 0 0.00 6 0 0.00
3.The school funds are disbursed and utilized in accordance to

accounting and auditing rules -and regulations (DISBURSEMENT) 4 0 0.00 6 0 0.00 5 0 0.00 6 0 0.00
3.The school funds are disbursed and utilized in accordance to

accounting and auditing rules -and regulations (UTILIZATION) 4 0 0.00 3 0 0.00 5 0 0.00 5 0 0.00
4.The school implements management strategies to mobilize

resources 7 0 0.00 10 0 0.00 8 0 0.00 7 0 0.00
5.The school ensures that assets are properly managed and fully
utilized 2 0 0.00 2 0 0.00 3 0 0.00 3 0 0.00
6.The school complies to all physical and financial reportorial

requirements in a timely and accurate manner 11 0 0.00 10 0 0.00 9 0 0.00 6 0 0.00
TOTAL 37 0 0.00 42 0 0.00 48 0 0.00 42 0 0.00
Dimension 5 GOVERNANCE
Strand No. of
Actual %age
No. of
Actual %age
No. of
Actual %age
No. of
Actual %age
MOVs MOVs MOVs MOVs
1.The school ensures active participation of internal and
external stakeholders in school governance and operations 15 0 0.00 9 0 0.00 8 0 0.00 9 0 0.00
2.The school effectively and efficiently implements its PPAs

which are aligned to its strategic plan 7 0 0.00 7 0 0.00 6 0 0.00 8 0 0.00
3.The school communicates information about the

implementation of its PPAs 4 0 0.00 4 0 0.00 8 0 0.00 8 0 0.00
4.The school uses a feedback and monitoring mechanism for its

school operations 6 0 0.00 5 0 0.00 6 0 0.00 7 0 0.00
TOTAL 32 0 0.00 25 0 0.00 28 0 0.00 32 0 0.00
Dimension 6 SBM Dimension: HUMAN RESOURCE AND TEAM DEVELOPMENT

MOVs MOVs MOVs MOVs
1.The school promotes collaboration and harmonious
relationship among its personnel 6 0 0.00 8 0 0.00 7 0 0.00 6 0 0.00
2.The school provides a mechanism to help improve individual

and team performance 6 0 0.00 7 0 0.00 7 0 0.00 9 0 0.00
3.The school recognizes outstanding individual and team

performance, exemplary behavior, and needs-based 5 0 0.00 6 0 0.00 5 0 0.00 6 0 0.00
innovations, and initiatives
4.The school cultivates, nurtures, and ensures personal growth,

professional enhancement, and team development 6 0 0.00 8 0 0.00 9 0 0.00 8 0 0.00
5.The school ensures a work environment that promotes

individual and team health and well-being 2 0 0.00 5 0 0.00 7 0 0.00 9 0 0.00
6.The school creates a system of succession, exit, onboarding,

and turnover of teaching and non-teaching staff 6 0 0.00 6 0 0.00 4 0 0.00 9 0 0.00
TOTAL 31 0 0.00 40 0 0.00 39 0 0.00 47 0 0.00
Conforme:
Recommending Approval
JUAN DELA CRUZ NAME OF SGOD CHIEF
School Head Chief, SGOD
November 17, 2020
Date Signed: APPROVED
NAME OF SUPERINTENDENT
Schools Division Superintendent
SBM VALIDATED PRACTICE

Name of School: CANTORATOY ELEMENTARY SCHOOL
Name of School Head JUAN DELA CRUZ

DIMENSION No. of No. of No. of No. of
MOVs MOVs MOVs MOVs
LEADERSHIP 33 0 0.00 40 0 0.00 42 0 0.00 47 0 0.00
CURRICULUM AND INSTRUCTION 27 0 0.00 27 0 0.00 29 0 0.00 34 0 0.00
LEARNING ENVIRONMENT 37 0 0.00 31 0 0.00 26 0 0.00 18 0 0.00
FINANCE AND RESOURCE MANAGEMENT

37 0 0.00 42 0 0.00 48 0 0.00 42 0 0.00
AND MOBILIZATION
GOVERNANCE 32 0 0.00 25 0 0.00 28 0 0.00 32 0 0.00
HUMAN RESOURCE AND TEAM

31 0 0.00 40 0 0.00 39 0 0.00 47 0 0.00
DEVELOPMENT
TOTAL 197 0 0.00 205 0 0.00 212 0 0.00 220 0 0.00
SBM Level of Practice: Beginning Level
Conforme:
Recommending Approval
JUAN DELA CRUZ NAME OF SGOD CHIEF
School Head Chief, SGOD
November 17, 2020
Date Signed: APPROVED
NAME OF SUPERINTENDENT
Schools Division Superintendent
Level 1
1.00
0.90
0.80
0.70
0.60
0.50
0.40
0.30
0.20
0.10
0.00 0.00 0.00 0.00 0.00 0.00
0.00
LEADERSHIP CURRICULUM AND LEARNING FINANCE AND GOVERNANCE HUMAN RESOURCE
INSTRUCTION ENVIRONMENT RESOURCE AND TEAM
MANAGEMENT AND DEVELOPMENT
MOBILIZATION
Level 2
1.00
0.90
0.80
0.70
0.60
0.50
0.40
0.30
0.20
0.10 0.00 0.00 0.00 0.00 0.00 0.00
0.00
MOBILIZATION
Level 3
1.00
0.90
0.80
0.70
0.60
0.50
0.40
0.30
0.20
0.10 0.00 0.00 0.00 0.00 0.00 0.00
0.00
MOBILIZATION
Level 4
1.00
0.90
0.80
0.70
0.60
0.50
0.40
0.30
0.20
0.10 0.00 0.00 0.00 0.00 0.00 0.00
0.00
MOBILIZATION
MOBILIZATION
CERTIFICATE
is given to
for attaining
in the School-Based Management (SBM) Validated Level of Practice for
Calendar Year 2020

and this certifies further, that the school has satisfactorily complied all the basic
requirements and all supporting Means of Verifications deemed necessary.
NAME OF SGOD CHIEF NAME OF SUPERINTENDENT

Chief, SGOD Schools Division Superintendent

School-Based Management (SBM) Validated Practice

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