ZOOM TRAINING MANUAL FOR STAFF

TABLE OF CONTENT

a. Setting Up Zoom As Host of Meeting Page 2 – 10

b. Connecting to meeting as guest Page 11 – 13

c. Host admitting guest into meeting Page 14 – 15

d. Meeting room activities Page 16 – 18

e. Exiting meeting room Page 19 - 20

INTRODUCTION
Zoom is a video conferencing application that allows several users to have virtual meeting.

NB: Both Host and guest has to download (at no charge) and install the zoom application on their electronic devices first, before setting up a
meeting and connecting to a meeting.

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SETTING UP ZOOM AS A HOST OF A MEETING
1. Visit https://zoom.us in your internet browser.

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2. Click on HOST A MEETING then select option with video on.

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3. Input email and password used to register for zoom and then sign in. (NB: Password can be reset when forgotten and link
sent to email to reset password)

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4. Click on schedule new meeting.

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5. Input details of meeting and save i.e. Topic, description of meeting, time and duration.
NB: for unlimited duration the meeting has to be hosted by Maxwell Owusu-Edusei.

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6. Click on start meeting button to start meeting.

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7. Copy invitation link to send to guests.

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8. Send invitation link via whatsapp or email to guest.

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CONNECTING TO MEETING AS A QUEST
1. Click on invitation link to connect.

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2. Click on open link to launch the zoom application.

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3. Click on join with audio to proceed.

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HOST ADMITTING GUEST INTO MEETING

1. Click on admit to allow guest join the meeting.

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2. Guest successfully joins meeting.

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MEETING ROOM ACTIVITIES
1. Click on chat to start chat messaging

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2. i. Click share screen to share documents with guests.

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ii. Select files to browse to location of document to share with guests.

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EXITING MEETING ROOM

1. Host ending meeting.

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2. Guest leaving the meeting room

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