Observation Checklist

Undertake project work

BSBPMG522
TASK 3.2

Student name: Sarina Janjaeng

Student ID: 47794
Date Completed: 14/11/2020
Location: GMC Melbourne VIA ZOOM Meeting

BSBPMG522 Undertake project work V2 2020 Page 1

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
 Instructions to student
Schedule a suitable time with the trainer and assessor to meet with the project team in
week 5 of term to discuss the progress of the project and to coach the team.

Before the meeting:

 Prepare a coaching session on one of the following topics:

o Project quality management
o Risk management
o Conflict management
o Time management
o Manage stress
 Prepare to discuss risk processes
 Prepare to discuss record keeping systems
 Prepare to discuss any issue related to project execution

During the meeting with the project team:

 Meet with the team and discuss project execution including project management
tools, procedures and systems
 Take into consideration the input of team members in project execution
 Consider support needs for the team and delivers a coaching session on one of the
following topics:
o Project quality management
o Risk management
o Conflict management
o Time management
o Manage stress

To ensure the quality of the expected outcomes of the project and documented
timelines are met.

Duration: 30 minutes

If you are absent from class, it is your responsibility to make alternative arrangements
with the trainer and assessor to undertake the Role-Play. You may only reschedule once.

Instructions to assessor
Student is required to role-play the Project Manager in charge of the project and conducts
a meeting with the project team to discuss project execution and coach the team.

Observe the performance of the student during the Role-Play and evaluate it.

BSBPMG522 Undertake project work V2 2020 Page 2

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
 Instructions to assessor
 Print the Observation checklist before the Role-Play.

 Make sure to adjust this document to allow enough space for comments and
feedback.

 Discuss the requirements of the Role-Play with the student to make sure that
he/she is clear on what is expected.

 Observe and evaluate the performance of the student during the Role-Play using
the checklist provided

 Ask the student to answer the support questions in this document and provide
feedback

 Discuss the feedback with the student

 All parties to sign and date

 The student to submit the observation checklist with his/her assessment

You will be looking for the student’s demonstrated ability to lead the team, provide
information about project management processes and support team members through
coaching and mentoring.

OBSERVATION

Assessor to complete – Yes /No

Tasks observed and standards expected

Student performs work in an organised manner: Yes ☒ No ☐

 Prepared to discuss project execution related matters such as: risk

management, record system and arising issues

 Prepared a coaching session

Comments:

BSBPMG522 Undertake project work V2 2020 Page 3

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
 Assessor to complete – Yes /No

Tasks observed and standards expected

Required skills performed.
During the meeting the student engages with the project team: Yes ☒ No ☐

 Welcomes the team and thanks the team members for their contribution to
project execution
 Engages the project team effectively
 Listens to project team members’ inputs
 Clarifies procedures and use of systems that are key to project execution such
as risk management and record keeping
 Uses communication skills such as active listening, summarising and
questioning to gather and provide information
 Uses this opportunity to make sure project team members are clear about
their responsibilities when executing the project
 Uses this opportunity to ask the team about support needed
 Concludes the meeting on a positive note to facilitate team engagement with
the project
Comments:

Required skills performed.

During coaching session:

 Explains the content and desired outcome of the coaching session

 Coaches the team members effectively
 Answers questions from team members and clarifies the topics covered by the
coaching session
 Asks questions to the team members to evaluate understanding of the
content of the coaching session
 Uses this opportunity to build a work relationship of trust with the project
team
 Uses training aids such as PowerPoints or the whiteboard to support the
delivery of the coaching session
Comments:

Required skills performed.

Feedback

BSBPMG522 Undertake project work V2 2020 Page 4

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
 Assessor to complete – Yes /No

Tasks observed and standards expected

Thank you for your participation and contribution to the role play. You demonstrated
the right skills to present the project plan, requirements, schedules and scope through
effective communication.

Student to complete - Answer /Response provided

Questions to support the observation

How did you prepare for the meeting with the Response provided
project team?

What coaching session did you choose to prepare

and why?
Did the team provide key inputs into project Response provided
execution? This may include, for example,
suggestions, report on issues and risks, need for
support/resources.
Was the coaching session effective? Why? What Response provided
did the team learn? How is the learning going to
positively affect the completion of the project?
Was there anything that needed further Response provided
clarification during the meeting? For example, risk
management process and record-keeping system.
Do you think that the team felt supported by you? Response provided

Do you think that you have provided an adequate

level of support, leadership and management to
the team? Why?
Assessor’s feedback:

BSBPMG522 Undertake project work V2 2020 Page 5

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
 Student to complete - Answer /Response provided

Questions to support the observation

The responses provide supporting evidence of the knowledge and skills required to
managing project execution: Yes ☒ No ☐

BSBPMG522 Undertake project work V2 2020 Page 6

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
 Task Outcome

Satisfactory ☒ Not Yet Satisfactory ☐

Student signature acknowledging the feedback:

________________________________________________

Assessor name……Neda Erami

Assessor signature: …… …Date: …14/11/2020...

BSBPMG522 Undertake project work V2 2020 Page 7

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au