BSBPMG531 - Assessment Task 2 v2

Assessment
Task 2
Manage project time
BSBPMG531
Student Declaration
To be filled out and submitted with assessment responses
◻ I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)
◻ I understand that if I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me
◻ I have correctly referenced all resources and reference texts throughout these assessment tasks.
◻ I have read and understood the assessment requirements for this unit
◻ I understand the rights to re-assessment
◻ I understand the right to appeal the decisions made in the assessment
Unit Title
Unit Code
Student name
Student ID
number
Student Date
signature
Task Number
------OFFICE USE ONLY-----
BSBPMG531 - Manage project time V3 2021 Page 2

RTO Provider: 91153 - CRICOS Code: 02672K
greenwichcollege.edu.au
For Trainer and Assessor to complete:
◻ Student requested reasonable adjustment for the assessment
Marking Sheet Comments
Completed successfully
DNS
N
Y
Did the student satisfactorily:
The student has satisfactorily completed ☐ ☐ ☐
and submitted the following:
Work Breakdown Structure in Task 2.1

Work Breakdown Structure Dictionary in
Task 2.1
Project Schedule in Task 2.2
Impact of the project schedule review in
Task 2.2
List of changes to WBS, WBS dictionary
and Schedule in Task 2.3
Reflection in Task in Task 2.4
Work Breakdown Structure – Case Study in
Task 2.5
Project Schedule – Case Study in Task 2.5
Impact of the project schedule review –
Case Study in Task 2.5
List of changes to WBS and Schedule –
The student met with a group of relevant ☐ ☐ ☐
stakeholders and:
 Explained the project scheduling tools

used to estimate project time and
develop the project schedule
 Showed sequencing and dependencies
of tasks
 Sough an agreement on assigned
responsibilities for project schedule
management
 Considered feedback/input from
stakeholders and evaluated how to
incorporate them into the project
schedule
 Used communication techniques such

DNS
N
Y
as summarizing, questioning,
paraphrasing and active listening
 Answered questions from the
stakeholders
 Reached an agreement regarding the
project schedule baseline and the
finalisation of the WBS, WBS dictionary
and the project schedule.
Feedback in Comments.
The student met with the project team to ☐ ☐ ☐
discuss the work performed to address the
Case Study and:
 Explained the project scheduling tools

used to estimate project time and
develop the project schedule
 Showed sequencing and dependencies
of tasks
 Sough an agreement on assigned
responsibilities for project schedule
management
 Considered feedback/input from
stakeholders and evaluated how to
incorporate them into the project
schedule
 Used communication techniques such
as summarizing, questioning,
paraphrasing and active listening
 Answered questions from the
stakeholders
 Reached an agreement regarding the
project schedule baseline and the
finalisation of the WBS and the project
schedule.
Feedback in Comments.
Demonstrated ability to: ☐ ☐ ☐
 Develop work breakdown structure with
sufficient detail to enable effective
planning and control

DNS
N
Y
This is evidenced by:

 Work Breakdown Structure in Task 2.1
 Work Breakdown Structure Dictionary
in Task 2.1
 Work Breakdown Structure – Case
Study in Task 2.5
 Estimate duration and effort, sequence
and dependencies of tasks, to achieve
project deliverables

 Project Schedule in Task 2.2
 Reflection in Task in Task 2.4
 Project Schedule – Case Study in Task
2.5
 Use project scheduling tools and
techniques to identify schedule impact
on project time management, resource
requirements, costs and risks

 Impact of the project schedule review
in Task 2.2
 Impact of the project schedule review –
 Contribute to achieving an agreed
schedule baseline and communication
of the schedule to stakeholders

 List of changes to WBS, WBS dictionary
and Schedule in Task 2.3
 List of changes to WBS and Schedule –
 Participation in meeting with the group
of stakeholders (Refer to Marking

DNS
N
Y
Sheet)
 Participation in meeting with the
project team -Case Study (Refer to
Marking Sheet)
When collaborating with the group, the ☐ ☐ ☐
student has actively participated in group
work with a substantial contribution that
can be assessed individually for all the
requirements of this task.
Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐
Student Name:
Assessor Name:
Assessor Signature:
Date:
Table of Content
Student Declaration................................................................................................................................................2
Task 2 – Determine project schedule.............................................................................................7
Task 2.1 Work Breakdown Structure..............................................................................................................11
Task 2.2 Project Schedule...................................................................................................................................13
Task 2.3 Agree on schedule baseline..............................................................................................................15
Task 2.4 Reflection................................................................................................................................................16
Task 2.5 Case Study..............................................................................................................................................16
References................................................................................................................................................................20

Task 2 – Determine project schedule
Task summary and instructions
What is this Refer to and read the documents saved in a separate folder:
assessment task
about?  MMI company profile and project task
 Policies and Procedures
You have been recently engaged by XYZ Pty Ltd trading as MMI as a
Project Manager (PM) to develop and implement a project to open
a new campus in Sydney (refer to MMI strategic objectives).
 The Board of Directors (BoD) has allocated 3 million dollars to the

project.
 Project duration: 1 year.
 You can employ four new staff members to be part of the project
team for its duration. Source the rest of the project team from
existing MMI personnel (flexible work arrangements will be
needed)
The project includes:
 Finding premises in Sydney CBD ( 800-1000 square metres, onsite

parking for staff, natural light)
Ideally, there will be enough room for 5-7 classes, one
meeting room, one computer lab, 1 x student kitchen, student
lounge, 1 x staff kitchen, three offices for staff, toilet facilities
 Rent the premise
 Obtain necessary permits
 Source architect and building company
 Source and buy furniture and equipment
 Liaise with the architect and building company
The project steering committee is composed of:
 Mr Eli Brown – Non-executive Director

 Mr Leonard Black - CFO
 Academic Manager (Jacob Graham)
The project sponsor is Taylor Varin (Client Service Manager),

played by the trainer and assessor.
You will have to:
 Determine the project requirements

 Work in collaboration with pertinent stakeholders
 Scope the project
 Cost and resource the project
 Develop the project plan
 Execute the project
 Finalise the project
Each unit covered in your Diploma of Project Management will

address a part of the project:
 Scope
 Time
 Quality
 Cost
 Human Resources
 Information system and communication
 Risk
 Project Integration
 Communicate with influence
 Facilitate continuous improvement in project work
 Develop project workplace policy and procedures for sustainability
 Lead and manage project team effectiveness
BSBPMG531 addresses project time.
Having a clear vision of the project and its structure will help you plan
and implement it in simulated work conditions.
Your trainer and assessor will provide support and mentorship in the
role of Project Sponsor (PS).
You will work in a project team of max four students. You will both
lead the team and be a part of it to experience different project roles
in the simulated work environment, project manager being the main
one.
Take turns playing the role of PM when the task requires project team
collaboration. The trainer and assessor will observe project work and
provide feedback on the Marking Sheet.

Form or join a project team (3-4 students in the team).

Document the name of the students in the table below:
Student Name
Student Name
Student Name
Student Name
You will collaborate with the project team in a simulated work

environment to carry out the responsibility of your role as a PM
relevant to time management.
Although you will lead and collaborate with the project team, your
assessment's work must be individual, and it will be marked as such.
Please note that the performance evidence for this unit of

competency requires you to demonstrate the ability to manage
project time on at least two occasions. This assessment has been
designed to meet that requirement.
This task comprises of the following assessment methods:
o Product-based ☒
o Direct observation of Role-Play ☒
o Case Study ☒
o Other (specify) ☐
It has been designed to evaluate your ability to/competency in:
 Develop work breakdown structure with sufficient detail to enable

effective planning and control
 Estimate duration and effort, sequence and dependencies of
tasks, to achieve project deliverables
 Use project scheduling tools and techniques to identify schedule
impact on project time management, resource requirements,
costs and risks
 Contribute to achieving an agreed schedule baseline and
communication of the schedule to stakeholders
Your assessor will be looking for demonstrated evidence of your

competency in the above.
You are required to address the following:

 Task 2.1 Work Breakdown Structure:

o Develop a WBS
o Develop a WBS dictionary
 Task 2.2 Project Schedule:
o Develop a project schedule (Gantt Chart)
o Review the project schedule to determine its impact on project
 Task 2.3 Agree on schedule baseline:
o Present and discuss the planning work performed on project
schedule and agree on the project schedule baseline
 Task 2.4 Reflection:
o Reflect on the work performed in this task
 Task 2.5 Case Study:
o Develop a WBS
o Develop a project schedule
o Review the project schedule to determine its impact on project
o Present and discuss the planning work performed on project
schedule and agree on the project schedule baseline
Although the assessment requires group collaboration to simulate a

work environment, the assessment submission is individual, and it will
be marked as such.
What do I need to do  submit the completed assessment tasks, according to instructions,
to complete this task  complete the tasks with sufficient detail and present them in a
satisfactorily? professional manner,
 use your own words and reference sources appropriately,
 meet the word count where required,
 use the scenario provided,
 use the templates provided where required,
 for your performance to be deemed satisfactory in this
assessment task you must satisfactorily address all of the
assessment criteria,
 if part of this task is not satisfactorily completed you will be asked
to complete further assessment to demonstrate satisfactory
performance.
Specifications You must deliver/participate in:
 Meeting with the project team and relevant stakeholders in week

3 (Role-Play)
 Meeting with the project team in week 3 (Role-Play)
You must submit to GOALS
 Work Breakdown Structure in Task 2.1

 Work Breakdown Structure Dictionary in Task 2.1

 Project Schedule in Task 2.2

 Impact of the project schedule review in Task 2.2
 List of changes to WBS, WBS dictionary and Schedule in Task 2.3
 Work Breakdown Structure – Case Study in Task 2.5
 Project Schedule – Case Study in Task 2.5
 Impact of the project schedule review – Case Study in Task 2.5
 List of changes to WBS and Schedule – Case Study in Task 2.5
Resources and • Computer with Internet access
equipment • Access to Microsoft Office suites or similar software
• Learning material
• Scenario for assessment as provided
• Appendices as provided
• Relevant policies and procedures as provided
• Templates as provided
Re-submission You will be provided feedback on your performance by the Assessor.
opportunities The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the assessment.
Complete the following activities:
This task requires you to:
 Develop a WBS and a WBS Dictionary

 Develop a project schedule using a Gantt Chart
 Discuss the project scheduling planning work with relevant stakeholders to reach an agreement on
the project time baseline
 Reflect on the project scheduling work performed in this task
 Apply project time management techniques to a Case Study

Task 2.1 Work Breakdown Structure
Develop:
 A WBS for the project (Template 1)

 A WBS dictionary (Template 2)
Collaborate with the project team to gather inputs and feedback to inform the development of the
WBS and the WBS dictionary.
Consult with the project sponsor (played by the trainer and assessor in the simulated work
environment) as needed.
Template 1 -WBS
Develop a deliverable oriented WBS for three levels work package starting with the key deliverables
(3-5) and then adding work packages (2-3/deliverable) and sub-work packages (2-3/deliverable).
Alternatively, you could structure the WBS by project phases with work packages and sub-packages
associated with each phase (phase-oriented).
Please note that you can use the template below or produce a WBS by listing, for example:
1< Deliverable 1>
1.1 <Work Package>

1.1.1 <Sub package>
Etc.

Project
Deliverable 1 Deliverable 2 Deliverable 3
Work Package Work Package Work Package
Sub-work package Sub-work package Sub-work package
Template 2 -WBS Dictionary
The WBS Dictionary is the formal project document that provides detailed descriptions of key
information for all Elements in the Work Breakdown Structure and must comply with the 100% Rule.
The 100% Rule requires that the WBS captures 100% of the project scope. However, since the titles
of the WBS elements are only one or two words, it is impossible to confirm by just using the WBS that
this rule has been met. The WBS Dictionary is the project document that describes the work in each
element such that the project team is able to plan and execute 100% of the scope. (Source:
https://www.workbreakdownstructure.com/wbs-dictionary ).
We have created a simple template for the WBS dictionary below, complete it for each deliverable
identified in the WBS.
Note: if you have chosen to develop the WBS by project phase, develop the WBS dictionary by
substituting the deliverable with the project phase and providing the necessary details to describe
what each phase will deliver.
Deliverable Acceptance Summary Key risks Milestones Dependencies

criteria budget and Assumptions
resources Constraints
As per the WBS. Project Acceptance Budget and Identify 2-3 key Define 4-5 List any task
Include: criteria are criteria resources needed risks associated milestones for the dependency
 A brief that include for the deliverable. with the deliverable to be (relationship in which
description of the performance deliverable. completed. a task or milestone

Deliverable Acceptance Summary Key risks Milestones Dependencies
criteria budget and Assumptions
resources Constraints
deliverable. requirements and This should relies on other tasks
 A list of the essential include: to be performed
personnel in conditions, which  Milestone completely or
charge to must be met before  Timelines partially);
complete/achieve project deliverables (date or time assumptions and/or
the deliverable. are accepted range) constraints
(example: who is (PMBOK® Guide). associated with the
in charge for deliverable.
each work (2-3/deliverable) Min. one
package dependency, one
associated with assumption and one
the deliverable) constraint.
Task 2.2 Project Schedule
1. Develop a project schedule in the form of a Gantt Chart for the project.
The Gantt Chart must include:
 Tasks (with reference to WBS work package)
 Sub-Tasks (2-3 for each task)
 Responsibility for each task and sub-task
 Deliverable milestones
 Timeframe for completing the task
It is recommended that you use excel or another suitable project scheduling tool (please consult with
the trainer and assessor).
The Gantt Chart will show estimated task duration and effort, sequence and dependencies of tasks to
achieve the project deliverables.
Submit the Gantt Chart in a separate file with your assessment. Call the file: Project Schedule.

2. Review the Gantt Chart and identify the impact of the schedule on project time management,
resource requirements, costs and risks.
Document your review in the table provided below.
Impact of the schedule

Project time
management
What is the impact of the schedule

you planned for on time management?
For example, how would time delays
impact the project? What should you
be aware of? For example, can the
project team work overtime? Have you
considered holidays?
(40-80 words)
Resource requirements
Based on the schedule that you have

developed for the project, identify five
(5) human resource requirements and
five (5) physical resources that need
to be acquired and allocated to
achieve the project goals.
Costs
Based on the schedule that you have

developed for the project, identify six
(6) key cost items that you would
include in the project budget to
Risks
Review the schedule that you have

developed and identify four (4)
possible risks that may impact the
project.
Task 2.3 Agree on schedule baseline
Schedule a time with the trainer and assessor in week 3 of class to present:
 The WBS
 The WBS dictionary
 The project schedule
to a group of relevant stakeholders (members of the project team and the project steering committee
played by a group of classmates) in a simulated work environment.

Duration: 15-20 minutes
When presenting your work:
 Explain the project scheduling tools used when planning the project schedule
 Show sequencing and dependencies of tasks
 Seek an agreement on assigned responsibilities for project schedule management
 Consider feedback and input from stakeholders and evaluate how to incorporate them into the
project schedule
 Use communication techniques such as summarizing, questioning, paraphrasing and active
listening
 Answer questions from the stakeholders
 Reach an agreement regarding the project schedule baseline and the finalisation of the WBS, WBS
dictionary and project schedule.
Duration: 15-20 minutes.
The trainer and assessor will evaluate your performance during the presentation and provide feedback
on the marking sheet.
If you are absent from class, you are responsible for making alternative arrangements with the trainer
and assessor to present and discuss the WBS, the WBS dictionary, and the project schedule.
At the end of the meeting:
 Finalise the WBS, the WBS dictionary and the project schedule by implementing the feedback
received by the stakeholders. Document the agreed changes in the table provided below:
Agreed changes
WBS
WBS Dictionary
Schedule
Please note that the trainer and assessor will check that the agreed changes have been applied to
WBS, the WBS dictionary and the project schedule submitted with your assessment.
Task 2.4 Reflection
Reflect on the work performed when planning for project time management.
Address the following:
 What technique/s did you use when developing the WBS? Why?
 What techniques/methods did you use when sequencing tasks?
 How did you identify task dependencies?

 Why was it essential to reach an agreement regarding the project schedule baseline with the
stakeholders?
(50-100 words)
Document your reflection in the space below.
Task 2.5 Case Study
The Project Sponsor trusts your expertise in project management.
The Project Sponsor asked you and your team to help with a project. The Marketing Team is
organising an event to present the new campus to education agents. The Project Sponsor would like
you to develop the time management plan for this project.
The plan will be used by the marketing team in charge of organising the event.
Please note the event will be planned and delivered by existing staff only: the marketing team, and
any other individual staff you believe should be included from the organisational chart.
Please see details below:
Event (Project) Presenting the new campus to education agents

Type of event Virtual event
Zoom meeting
Structure Power Point Presentation
Q&A
Duration 1 hour
Date Event Date: 20/6/20XX
Note: event planning starts on 10/5/20XX
Presenter Marketing Manager
Organiser Marketing Team
Attendees  Education Agents
 MMI -CEO
 MMI CFO
 Marketing Manager and Marketing team
 Academic Manager
Budget  $ 1,500.00
Complete the following tasks:

1. Develop a WBS for the project (Template 1)
Collaborate with the project team to gather inputs and feedback to inform the development of the
WBS.
Template 1 -WBS
Develop a deliverable oriented WBS for three levels work package starting with the key deliverables
(2-3) and then adding work packages (1-2/deliverable) and sub-work packages (1-2/deliverable).
Alternatively, you could structure the WBS by project phases with work packages and sub-packages
associated with each phase (phase-oriented).
Please note that you can use the template below or produce a WBS by listing, for example:
1< Deliverable 1>
1.2 <Work Package>

1.2.1 <Sub package>
Etc.
Project
Deliverable 1 Deliverable 2 Deliverable 3
Work Package Work Package Work Package
Sub-work package Sub-work package Sub-work package

2. Develop a project schedule in the form of a Gantt Chart for the project.
The Gantt Chart must include:
 Tasks (with reference to WBS work package)
 Sub-Tasks (1-2 for each task)
 Responsibility for each task and sub-task
 Deliverable milestones
 Timeframe for completing the task
It is recommended that you use excel or another suitable project scheduling tool (please consult with
the trainer and assessor).
The Gantt Chart will show estimated task duration and effort, sequence and dependencies of tasks to
achieve the project deliverables.
Submit the Gantt Chart in a separate file with your assessment. Call the file: Project Schedule-
Case Study.
3. Review the Gantt Chart and identify the impact of the schedule on project time management,
resource requirements, costs and risks.
Document your review in the table provided below.

Project time
management
What is the impact of the schedule

you planned for on time management?
For example, how would time delays
impact the project? What should you
be aware of? For example, can the
project team work overtime? Have you
considered holidays?
(30-50 words)
Resource requirements
Based on the schedule you have

developed for the project, identify five
(3) human resource requirements and
five (3) physical resources that need
to be acquired and allocated to

Costs
Based on the schedule you have

developed for the project, identify six
(3) key cost items you would include
in the project budget to achieve the
project goals.
Risks
Review the schedule you have

developed and identify four (2)
possible risks that may impact the
project.
4. Schedule a time with the trainer and assessor in week 3 of class to meet with the team to discuss:
 The WBS
 The project schedule
Duration: 15-20 minutes
When presenting your work:
 Explain the project scheduling tools used when planning the project schedule
 Show sequencing and dependencies of tasks
 Seek an agreement on assigned responsibilities for project schedule management
 Consider feedback and input from stakeholders and evaluate how to incorporate them into the
project schedule
 Use communication techniques such as summarizing, questioning, paraphrasing and active
listening
 Answer questions from the stakeholders
 Reach an agreement regarding the project schedule baseline and the finalisation of the WBS and
project schedule.
The trainer and assessor will validate your active participation in the meeting and provide feedback on
the marking sheet.
If you are absent from class, you are responsible for making alternative arrangements with the trainer
and assessor to present and discuss the WBS, the WBS dictionary, and the project schedule.
At the end of the meeting:
 Finalise the WBS, the project schedule by implementing the feedback received by the
stakeholders. Document the agreed changes in the table provided below:
Agreed changes
WBS
Schedule

References
Please include your references below:
(Please refer to this referencing guide if needed or speak to your trainer for any specific referencing
requirements for this assessment)


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Assessment

------OFFICE USE ONLY-----

BSBPMG531 - Manage project time V3 2021 Page 2

◻ Student requested reasonable adjustment for the assessment

Marking Sheet Comments

Work Breakdown Structure in Task 2.1

 Explained the project scheduling tools

BSBPMG531 - Manage project time V3 2021 Page 3

 Explained the project scheduling tools

BSBPMG531 - Manage project time V3 2021 Page 4

This is evidenced by:

This is evidenced by:

This is evidenced by:

This is evidenced by:

BSBPMG531 - Manage project time V3 2021 Page 5

Task Outcome: Satisfactory ☐ Not Yet Satisfactory ☐

BSBPMG531 - Manage project time V3 2021 Page 6

Task summary and instructions

 Policies and Procedures

 The Board of Directors (BoD) has allocated 3 million dollars to the

The project includes:

 Finding premises in Sydney CBD ( 800-1000 square metres, onsite

The project steering committee is composed of:

 Mr Eli Brown – Non-executive Director

The project sponsor is Taylor Varin (Client Service Manager),

BSBPMG531 - Manage project time V3 2021 Page 7

played by the trainer and assessor.

You will have to:

 Determine the project requirements

Each unit covered in your Diploma of Project Management will

BSBPMG531 addresses project time.

BSBPMG531 - Manage project time V3 2021 Page 8

Form or join a project team (3-4 students in the team).

You will collaborate with the project team in a simulated work

Please note that the performance evidence for this unit of

This task comprises of the following assessment methods:

It has been designed to evaluate your ability to/competency in:

 Develop work breakdown structure with sufficient detail to enable

Your assessor will be looking for demonstrated evidence of your

You are required to address the following:

BSBPMG531 - Manage project time V3 2021 Page 9

 Task 2.1 Work Breakdown Structure:

Although the assessment requires group collaboration to simulate a

 Meeting with the project team and relevant stakeholders in week

You must submit to GOALS

 Work Breakdown Structure in Task 2.1

BSBPMG531 - Manage project time V3 2021 Page 10

 Project Schedule in Task 2.2

Complete the following activities:

This task requires you to:

 Develop a WBS and a WBS Dictionary

BSBPMG531 - Manage project time V3 2021 Page 11

 A WBS for the project (Template 1)

1< Deliverable 1>

1.1 <Work Package>

BSBPMG531 - Manage project time V3 2021 Page 12

Deliverable 1 Deliverable 2 Deliverable 3

Work Package Work Package Work Package

Sub-work package Sub-work package Sub-work package

Template 2 -WBS Dictionary

Deliverable Acceptance Summary Key risks Milestones Dependencies

BSBPMG531 - Manage project time V3 2021 Page 13

Task 2.2 Project Schedule

The Gantt Chart must include: