Warehouse Process

Inbound Process

1. Client will create Purchase Order (PO) in its ERP system and share the PO
details with GenEx Team.
2. GenEx team will get a reconfirmation about the goods which is to be received at
warehouse through PO shared from Client ERP.
3. The GenEx team will prepare Acknowledge Shipping Note (ASN) on the basis
of PO receive it Warehouse Management System (WMS, Software: PYROX).
4. Vehicle will arrive at Warehouse where gate keeper will check documents and
the address of consignee. If address matches with the address of the warehouse,
the guard will let the vehicle enter to the warehouse otherwise not. And also
note down the vehicle details like vehicle number, timings, vendor etc.
5. Material is unloaded at warehouse Inward area (temporary location) and also
Material is checked on the basis of PO along with transport receipt, Tax invoice,
E- way bill. In case of any document missing, the Truck will be asked to wait
and get the document first before unloading the material.
6. Inward Gate Receipt (IGR) is generated at WMS.
7. The Executive will print the IGR and paste it on the boxes.
8. After unloading of truck, the executive will physically check the number of
boxes received or Weight of material as mentioned in PO.
9. Material will be checked through PO and Goods Receipt Note (GRN) is
generated in WMS. In GRN will specify the material status by physical
checking and update the material status as: OK, Damage, Short, Excess.
10. This GRN status is shared with the Client ERP and in case of any discrepancy
Client provide action plan to be executed by the GenEx team.
11. The materials are ready to put away.
12. A GenEx Executive will put the items bin wise at locations and note down its
position in the put away sheet.

13. Executive will share this put away sheet with WMS team. WMS team will
upload the location of each location on WMS.
INBOUND PROCESS
Outbound Process

1. Customer gives order to Client; client will create PO and share the detail in
Excel format with GenEx team.
2. GenEx team will receive the order and check the material code in WMS and
print the Material location i.e., Pick list from WMS
3. This pick list is handover to picker and picker will handover pick list to team
members.
4. The picker team will fetch the material from to location through pick list and
take the material to the out bound area.
5. The scanner will scan the item and check with pick list to confirm the material
picked is as per pick list.
6. All the material is kept in the outbound area.
7. The Outbound Team will prepare the invoice and E way bill of the order.
8. Consecutively, TMS team will also allocate the transporter on the basis of
material and transporter available for that area.
9. Transporters are selected on the priority basis as per the algorithm set in the
TMS software. Factors for transporter selection are: Transportation Mode:
Road, Rail, Air; Service Mode: Normal, Express; Rate basis; Pin code basis.
10. Transporter will confirm the order picking and share the docket no. with GenEx
team.
11. Vehicle will arrive at GenEx warehouse and vehicle details like vehicle number,
timings are note down by gate keeper.
12. The line items are loaded on the vehicle along with the documents.
13. The material is shipped and WMS status will be updated as shipped.
14. Upon delivery of material the MIS report will be submitted to Customer.