The National Teachers College

629 F Nepomuceno St., Quiapo, Manila

TECHNICAL WRITING
Submitted by: ARCIBAL, Miriam Prof. Evangelina Mallilin
3.4BSEDENG-CY3-PM
Analyzing and Criticizing Technical Writing Examples
TASK 2: After reading the materials provided to you, analyze and critique
examples of Technical Writings that were already used or published. You are the
one to find a sample.
Technical Document Example #1
EMAIL CONFIRMATION FOR JOB INTERVIEW
 EMAIL CONFIRMATION FOR JOB INTERVIEW
TRAIT RATING JUSTIFICATION
Clarity 5 The details of the job
interview are stated
clearly and complete. It
provides information that
a reader can be easily
understood. Reporter’s
question was answered
regarding the process of
the interview.
Conciseness 5 The sender’s intent in the
e-mail can be seen
because it is
straightforward. The
choice of words is
appropriate. It
composed of
information that is only
 needed. The information
is expressed
comprehensively which
consist of the process as
well as the instruction.
Accessible Document 5 The e-mail was
Design constructed in an
organized manner. It
uses highlighting
techniques such as
bullets, boldface text,
whiteface or spacing in
order to separate
information—by that,
looking at the text is not
a burden for the reader.
Audience Recognition 5 The sender provided the
needs of the reader to
be followed. It also
recognized the receiver
so the sender did not
include technical terms.
Accuracy 5 The e-mail did not show
errors in spelling,
redundancy or any
typographical errors. It
also provided accurate
information especially in
the telephone numbers,
pin, and supporting e-
mail addresses.

Technical Document Example #2

NTC SCHOLARSHIP AND FINANCIAL AID OFFICE MEMORANDUM
 SCHOOL MEMORANDUM
TRAIT RATING JUSTIFICATION
Clarity 5 Specific subject and
intention were clearly
expressed. The
memorandum can be
easily understood
because the text has
cohesion. The reporter’s
question was also
answered. The writer also
provides the information
needed for the
requested individuals to
submit.
Conciseness 5 The details are stated
comprehensively. The
writer did not use vague
words and complex
 sentences. Thus, the
following information
can be considered as
effective. The message is
also straightforward, it
does not use fancy
words to describe the
needed documents/
details.
Accessible Document 5 The writer used a
Design standard format for the
memorandum which
makes it look formal. The
important information
was divided through
whitespace. Highlighting
techniques such as
boldface text, bullets or
numbered list were used.
Audience Recognition 5 The writer used terms that
can be understood by
low-tech peers. The
writer clearly recognized
who is the intended
audience of the
memorandum so the
letter consists of request
of information that the
target individuals are
aware of.
Accuracy 5 The conventions in the
memorandum did not
show any signs of error.
Spellings, punctuation,
and capitalization of
proper nouns are
correct. The value of
conventions here are
clear. Accurate
information was given.
 Technical Document Example #3
LABORATORY REPORT

LABORATORY REPORT
TRAIT RATING JUSTIFICATION
Clarity 5 The organization or the
flow of information is
well-written. It has
cohesion in paragraph
which makes it easy to
understand. In the field
of science perspective,
the reports are clear, the
data and procedure
done in the experiment
were clearly explained.
 The reporter’s question
also can be determined.
Conciseness 5 The technical terms used
in this report is not wordy.
The sentences and
phrases used were direct
to the point.
Redundancy also not
detected in the text.
Unnecessary phrases are
not seen.
Accessible Document 5 The format used in this
Design lab report is a standard
one which only consist of
essential parts.
Highlighting is utilized in
order to explain complex
ideas into simple one
particularly by using
graphs to show the
results of the study;
tabular form for the data.
Whitespace, boldface
text and the division of
information is done
through the use of
subheadings.
Audience Recognition 5 The writer of the lab
report clearly intended it
for high-tech peers
because the terms used
is relative only to the field
who understands the
text.
Accuracy 5 The conventions in this
lab report are correct. It
uses proper punctuation
in its sentences, correct
placement of
capitalization, no errors
in grammar as well as in
spelling. Labels of figures,
 graphs, and tables are
also correct.

Technical Document Example #4

QUARTERLY SALES REPORT

QUARTERLY SALES REPORT

TRAIT RATING JUSTIFICATION
Clarity 1 The organization of the
thoughts is visibly
disarranged. It seems
the information were not
clear to read that
possibly will leave the
readers be confused
about the content. The
writer did not achieved
clarity on this one.
Conciseness 1 The repetition of some
words can be seen
multiple times. It would
be hard for the reader to
understand what was
the content all about.
The main point of the
memo is hard to find.
Accessible Document 1 It fails to use highlighting
Design techniques which can
be more appealing to
 read if it were organized
by the use of tabular
form. Boldface text is not
seen. The use of
whitespace is used to
divide the employee’s
sales report, but then
again—table form could
have done better.
Audience Recognition 3 The writer seems intent
the letter to a high-tech
peer because the
content is discussing
about the increase and
decline of sales. It uses
names to indicate the
sales were come from.
Accuracy 3 The conventions in this
memo are somehow
used improperly. It used
a period to divide the
data from each
employee. No
grammatical error, and
spellings are detected.

Technical Document Example #5

SUGGESTIONS MEMO

SUGGESTIONS MEMO
TRAIT RATING JUSTIFICATION
Clarity 1 The writer of the memo
states vague and
 general idea. She did not
emphasize and fails to
present properly of
action should be done in
the company’s problem.
It lacks conclusion where
recommended action
justify that it is action
oriented.
Conciseness 1 The information given is
incomplete and it will
leave the reader
guessing. Though, the
words are few but it fails
to communicate what is
really needed. It does
not provide how
recommended action
can be implemented.
Redundant words and
unnecessary phrases are
also detected such as
“many other”
Accessible Document 1 The specific
Design recommendations could
have been in grouped
using white space and
the elaboration could be
in numbered listing or
bullet form.
Audience Recognition 3 The writer intends to write
with high-tech peers
because it used the
pronoun “we” indicating
that the writer and the
receiver are involve in
the process to be done.
Accuracy 5 The conventions in this
memo does not contain
errors in spelling,
grammar, or any
typographical error. The
use of punctuation is
correct. I recognized
that writer used the
comma to separate
dependent and
independent clause in
the third sentence.