MINUTES OF MEETING Total

Progress Review Meeting # 10 Pages: 3

Date: Time: Place: Recorded By:

27-Oct-2020 09:00 AM Site Office O&M
Attendees
TIS O&M
1. Sarfraz Ahmad - Manager QHSE & Commercial 1. Raja Murtaza Aziz - Project Manager
2. Amjad Pervaiz - Project Manager 2. Rakesh Prajapati - Civil Engineer
3. Ikram Jamil - Project Civil Engineer 3. Hansel Jacla - Electrical Engineer
4. Arslan Sarwar - Electrical Engineer
5. Abdullah Buledi - IT Manager

Subject: Weekly Progress Review Meeting of TIS New Facility:

S. Action Target Date /

Topics Discussed
No. By Status

1 Communication
O & M to record the minutes for weekly progress review meeting and submit it
1.1 Info
next day to freeze the items.

2 Safety
TIS HSE representatives to visit the site on Wednesday of every week at
2.1 8:30AM to monitor the closure of earlier HSE visit findings and survey the site Info Weekly basis
for HSE improvements.

TIS instructed O & M to expedite the closure and response of HSE

2.2 O&M Regular
walkthrough findings.

O & M informed TIS that toolbox talk is being conducted twice a week to
2.3 educate manpower about safety of site and housekeeping. Tool Box talk Info
Attendance record will be maintained and shared with TIS HSE.

O & M informed TIS that removal of solid waste debris will be arranged on
alternate days.
2.4 O&M
TIS informed that the issue is still pending and instructed to resolve on urgent
basis.

TIS informed that inspection stickers have been provided to O & M to paste on As & when
2.5 O&M
all equipment. All non-sticker equipment to be removed/replaced. required

TIS instructed O & M to maintain records for equipment documents including

2.6 inspection checklists and issued stickers. A formal report to be submitted on O&M Regular
25th day of each month to TIS.

TIS instructed O & M to inform TIS Project Civil Engineer Muhammad Ikram As required
2.7 Info
Jamil and provide documentation for new equipment to be mobilized on site. basis

1
 TIS instructed O&M to remove black garbage filled bags from the area now
2.8 and on regular basis. O&M
O & M informed that removal of garbage filled bags is in progress.

3 Design & QA/QC

TIS instructed O & M to submit all remaining MEP clearance reports
3.1 O&M 03-Nov-2020
immediately.

TIS informed O & M that QC documentations submission (RFIs, Third Party

3.2 Test Reports etc.) should be maintained regularly without any delay. TIS O&M Regular
instructed to submit pending reports.

TIS informed that proper documentations of red marked drawings and as-built
3.3 Info
drawings should be maintained.

4 Project Progress

O & M is ready to start the erection of steel structural columns. TIS to provide Subject to
the permit for column erection work. receipt of
4.1 TIS informed about the industrial license application being processed and Info temporary
tentative date of authorization by RC to start mechanical erection of PEB Steel industrial
structure. license by TIS

TIS instructed O & M to make sure site team including nominated HSE
4.2 Info
personnel should be present all time on site as per Organogram.

O & M informed TIS that excavation to check the damage/blockage of existing

4.3 sanitary pipeline is completed. Marafiq Sanitary team will be called in to O&M
check the water flow again after cleaning the pipe from debris.
Subject to
TIS informed that request for tie-in connections for sanitary water to Marafiq
4.4 TIS completion of
will be applied online again.
item 4.3
TIS instructed O & M to remove shoring plates from back side of Fire Water
4.5 O&M
Tank to expedite backfilling.

TIS instructed O & M to start work on roof slab of Fire Water Tank.
4.6 O & M informed that seepage has to be rectified prior starting roof slab O&M
activity.

O & M informed that existing irrigation network is not complete and pipes are
damaged.
4.7 TIS 27-Oct-2020
TIS informed that BOQ will be developed by Ikram Jamil for irrigation
network.
O & M informed that coordinates and levels of outside open trench has been
4.8
provided to TIS.

TIS instructed O & M to expedite material delivery and make sure

4.9 required manpower is available on site to ensure that project progress O&M 15-Oct-2020
remain up the expected level as per schedule.

O & M informed that material delays are due of the pending payments
to vendors and requested TIS to expedite payments against submitted
4.10 TIS On priority
invoices. TIS to update about the submitted invoices and follow up on
payments.

2
 5 Commercial/POs & Payments
TIS informed O & M that the PO covering grounding work for Bay 3 &
5.1 TIS On priority
4 is in process and shall be provided shortly. Arslan to update.
6 Proposals Status by O & M
TIS informed O & M that proposal of SEC buildings, Electrical Switchgear
6.1 Room & Guard House including other disciplines has been received and is TIS Under review
under review.

O & M informed TIS that BOQ of Allied Offices Ground Floor and First Floor
including HVAC and Electrical systems has been submitted for TIS review.
6.2 O&M
TIS instructed to breakdown ground and first floor of Electrical system and
resubmit the BOQ.

TIS informed that Grounding system PO has been issued and forwarded to O
6.3 Info
& M.

TIS informed that comments on proposal of Sewer Water, Potable Water and
6.4 Fire Water lines have been forwarded to O & M. TIS 25-Oct-2020
O & M to revise and submit the proposal.

O & M informed that BOQ for CCTV has been submitted for TIS review.
6.5 TIS 03-Nov-2020
Abdullah Buledi to update.

O & M informed that BOQ for Public Address System & Telecom have been
6.6 TIS 03-Nov-2020
submitted for TIS review. Abdullah Buledi to update.

TCO attended the meeting to discuss Fire Alarm System issues related to
TIS /
6.7 design and height of smoke detectors. Another meeting has to be scheduled ASAP
O&M
with fire alarm vendor to expedite the progress.

Recorded By: ________________________

Abdul Hannan Tahir (O & M)

Reviewed By: _______________________ Reviewed By: _____________________

Raja Murtaza Aziz (O & M) Amjad Pervaiz (TIS)