(To be printed on the Supplier Entity’s Letterhead and signed / stamped)

Safety Plan

Sample for reference only

Prepared by ____Supplier Name______

1) What is your Scope of work?

 Provide details of activity / job to be carried out
<ANS> Unloading, Warehouse Management Services, Loading and Transportation,
Packaging.
 Identify the activities with high risk area exposure
<ANS> Material Handling, Driving, Electrical, Work at height
 Contract Period
<ANS> 1st Oct 2018 to 31st March 2019
 Applicable Circles
<ANS> Kerala, Kolkata

2) Do you have any Health & Safety (H&S) accreditations e.g. OHSAS 18001/ ISO 45001?
 Provide details of H&S accreditations received, validity, certified by?
<ANS> XXX Service Provider has obtained certifications like ISO 9001, OHSAS 18001/
ISO 45001, ISO 14001 valid until Dec 2019 from BSI (attach certification)

3) Provide Key contacts and responsibilities for Health and Safety delivery?
 H&S vertical in the Organization structure
<ANS>

ORGANIZATION
HEAD

CORPORATE
VERTICAL HEAD

LOCATION HEAD LOCATION HEAD

(REGION - 1) (REGION - 2)

WAREHOUSE WAREHOUSE
MANAGER MANAGER
[REGION - 1] [REGION - 2]
(AREA - 1) (AREA - 1)
  Persons responsible to deliver H&S compliance, Contact details
<ANS>

Sr Circle Name Responsible person Designation Contact No

No
1

 Responsibilities of resources across circles

<ANS> Example
o Overall implementation of Vodafone Idea Idea Health & Safety plan at the location
o Communicate with the stakeholders on all Health & Safety matters
o Organize and verify Health & Safety trainings for warehouse team members
o Perform Health & Safety checks, accident investigation, reporting and enforcement
during the delivery process
o Report Health & Safety related incidents to the COMMERCIAL team at respective
Vodafone Idea Idea circle
o Monitor timelines (TATs) as per service contract
o Carry out audits / inspections on process

4) Risk assessments, Method statements, safe systems of work

 Must include the detailed activity wise hazard identification and risk assessment
<ANS>
Example

Sr No Work Activity Potential Hazard Risks Existing controls

1 Cable Cutting Use of knives, Use of blades, Cuts , injury to Use cut resistant
Cutting thick cables self gloves
Training is
provided on
Cutting and
handling cables

 Describe how risk assessment would be would be done for the project?
<ANS> E.g. onsite risk assessment using Permit to work

 Describe various Control measures?

<ANS>e.g. Training, PTW, Engineering controls, and use of PPE etc. (Elaborate details)

 We agree to abide by Vodafone Idea policies and procedures on high risk activities – e.g.
W@H policy, Electrical safety policy, driving policy etc.
<ANS> Compliance to Vodafone Idea HSW standards
The 7 standards will be complied upon on every project – current and future.
o HSW Road Safety Standard
o HSW Work at Height standard
 o HSW Electrical Safety Standard
o HSW Lifting Controls Standard
o HSW Street work Underground work Standard
o HSW Incident reporting and Investigation Standard
o HSW CMM Vodafone Idea

5) Subcontractor Selection and Management.

 Our existing sub-contracting level is as below: (Tick whichever is applicable)

A. Principal Only B. Principal + Level 1 subcontracting

C. Principal + Level 2 subcontracting D. Multi-Level subcontracting

Sr. Name of the Registered Level of sub- PAN Number of Nature of the
No. subcontractor address of the contracting the subcontracting job
Vendor subcontractor (P+1, P+2, subcontractor
etc)
firm vendor

 Provide details of sub-contractor selection assessment criteria and process

<ANS> Example- A process is in place to review safety and health performance, systems, and plan as
part of the contractor selection process. Sub contractor evaluation through pre-qualification survey

 How Vodafone Idea Ltd. requirements would be communicated and enforced

<ANS> Example -Through Contractual agreement.

 Consequent management process in case of violations

<ANS> Abide by Vodafone Idea Supplier Consequence Management matrix

6) Training matrix detailing mandatory trainings.

<ANS>

Type of Training Responsibility Frequency When Target group

7) PPE selection process, type, maintenance and record keeping?

<ANS>

Work Activity PPE provided Specifications of Availability/storage Shelf life

PPE provided
 8) Site Access Requirements & Site rules.
<ANS> permit to work system defined and implemented
Access control measures

9) Monitoring, supervision, auditing and inspection processes

 Supervision of high risk jobs - competence and authority of supervisors

<ANS> Provide Responsible person, Min qualification, training and Experience of supervisor
 Describe details of what monitoring and audit process would be in place for the project
activity
<ANS>

Type of Responsibility Frequency When Evaluation Corrective action

Audit/Inspection mechanism Owner

10) Accident/Incident reporting and investigation procedures

 Provide details of emergency process, reporting process and Investigation process.

 Emergency Response Plan to include the key contact numbers of the following
personnel who are involved in the day to day management of the warehouse

No Name Organization Contact Details

1) Circle Support Team - Leader Vodafone Idea Tel/Mobile number /email

2) USER function Support Vodafone idea Tel/Mobile number /email

Manager - Circle

3) Supplier Manager Supplier Agency XXX PM NO.

4) Fire & Rescue Services Officer Fire Services 111

 5) Local Nearest Clinic/Hospital XXX Hospital Tel/Mobile Number

6) Ambulances Services – Private XXX Ambulances Tel/Mobile Number

 Must include details of accident/incident classifications. Reporting timelines of all

accidents/incidents.
<ANS> All incidents must be reported within 24hrs.
Incident classification, investigation and closure as per Vodafone Idea standard.

11) Compliance to local legislations on safety as well as Vodafone Idea Ltd. Policy and welfare
provision
 Which local legislations would be followed and complied by the Vendor.

<ANS> Indian legislations

 Vodafone Idea Ltd. absolute safety rules compliance

<ANS> agree to abide by Vodafone Idea Absolute Safety Rules

Absolute Safety Rules (ASRs): means rules to be adhered at all times:

 ALWAYS wear a full faced ISI helmet while riding a two wheeler and ensure that pillion rider
wears it too.
 Reflective wear must be worn by both persons on a two wheeler while traveling for work.
 ALWAYS wear your seatbelt while driving and ensure that all other passengers wear seat belts -
in front and rear seats.
 NEVER exceed Speed limits while riding / driving.
 NEVER use mobile phone including hands-free, Bluetooth, speaker phone, etc. while driving /
riding.
 NEVER work / drive under the influence of alcohol or illegal substance.
 While working at height always ensure training, wear protective gear, attach a safety harness
and use fall protection equipment.
 NEVER carry out work on electrical equipment, circuits and gear unless you are qualified.
 NEVER undertake any street or underground work activities unless competent to do so.

 Supplier fully understands and accepts Vodafone Idea Ltd. CMM process

12) What are the monthly Key performance indicator reporting?

<ANS> Example for reference only

HSW General Management

Sr Actual Target/Desired Remark
Criteria Description
No Nos s
No. of Resources Employee + contractors for
1
deployed project
Specific related to work
2 Trainings conducted
activity
3 No. of onsite HSW HSW inspection must have
inspection conducted formal report, record of such
inspection to be retained for
at least 2 yrs. or project
 /services duration.
Formal inspection report with
photograph is must. This does
No. of HSW Non- not include inspection
4
compliances identified. conducted by Vodafone Idea
or informal site surveys
without reports.
Conformance level of
No of non-compliances
HSW non-compliances
11 closed/ no of non-
observed through
compliances observed
internal inspection
Monthly , applicable to those
Safety Committee
12 who have more than 50
Meeting
persons working
Mention no. of dedicated
Dedicated HSW
13 HSW resources. This includes
Resources
sub-contractor, if any.