Procedure for Docking/Shipboard Document No. Date : 2012.04.

01
Repair NP041
JX Shipping Co., Ltd. Page 1/4 Revised No : 000

CH-001: Superintendent Visiting Procedure

DEFINITION

Superintendent (SI)

PROCEDURE

1. TROUBLE (EQPT;MAKER;MODEL TYPE)

2. ACTION TAKEN/INVESTIGATION OF THE POSSIBLE REASON OF
TROUBLE/OBSERVATION/behavior of equipment & system/COMMENTS
3. RECOMMENDATION ( SPARE PARTS OR TECHNICIAN REQUIRED)
How to solve the trouble; then how can be avoided and how can we improved.

NOTE:
IF TECHNICIAN required: It can be served as the last resort after vessel
thorough investigation. We cannot afford to send technician without any valid & practical
reason to do so.
(That's why we have or we call ENGINEERS & OFFICERS ONBOARD)

If SPARE PARTS REQUIRED: Pls. send request through ORDER form with detail
like
like (EQPT;MAKER;MODEL TYPE/quantity etc.). It will be very useful if drawing of item
will be sent together for a clear understanding of the office and supplier.(If required)

4. REMARKS( Any additional info that may lead to solve the problem or contingency just
in case problem will worsen).

Awaiting for your report on this matter following the flow above for our
action.

Dear Capt/CE,

Good day Sirs!

AAA. Observed that some (NOT ALL) of the vessel sending trouble reports with
insufficient information,
Insufficient means actions/solutions cannot be executed; and its just a
waste of your mail/time if no action can be executed with your trouble.

For your guidance:

>Condition Report: If normal schedule maintenance and found out any comments
and even defects/defective that need to rectify.
NOTE: This is our basis for your PMS.
>Trouble report: If trouble happens out of the scheduled maintenance or just
like a breakdown trouble.
 Procedure for Docking/Shipboard Document No. Date : 2012.04.01
Repair NP041
JX Shipping Co., Ltd. Page 2/4 Revised No : 000

NOTE: This is the result of an ineffective PMS or crews capacity in handling

vessels maintenance.(Captains & C/E's>>>Our Overall assessment)
BBB.GENTLE REMINDERS BUT PLS. DO IT AS SOP'S (Standard Operating
Procedures):

Pls, follow this flow of giving trouble report.

1. (EQPT;MAKER;MODEL TYPE)
-TROUBLE/DAMAGE:
2. ACTION TAKEN
-INVESTIGATION OF THE POSSIBLE REASON of Trouble /Observation behavior of
equipment & system/COMMENTS
3. PRESENT CONDITION
-OPERATIONAL
-OPERATIONAL BUT TEMPORARY/CRITICAL/not accurate ETC.
-Non Operational/Disable
4. REQUIREMENTS:
-(SPARE PARTS OR TECHNICIAN REQUIRED etc.)
NOTE:
- I F T E C H N I C I A N r e q u i r e d : I t c a n b e s e r v e d a s t h
t h o r o u g h i n v e s t i g a t i o n . W e c a n n o t a f f o
v a l i d & p r a c t i c a l r e a s o n t o d o s o . / / M e a n s , c r e w i s i
for any sensitive items to consider.
-If technician deployed onboard: Pls. make our RR102 format as your
guidelines in engaging for the jobscope to make a clear picture of the
trouble and solution. DONT JUST LEAVE THEM WHAT THEY ARE DO
MUST IN CONTROL.
(That's why we have or we call ENGINEERS & OFFICERS ONBOARD)
-If SPARE PARTS REQUIRED: Pls. send request through ORDER form with detail
like (EQPT;MAKER;MODEL TYPE/quantity/urgent etc.). It will be very useful if
drawing of item will be sent together for a clear understanding of the
office and supplier.(If required)
5. REMARKS/recommendation
-Any additional info that may lead to solve the problem or contingency just
in case problem will worsen.
-Info How to solve re occurrence of the trouble/how can
we improved.

Hoping for your kind understanding on above info.

Pls. acknowledge receipt of this instruction for your compliance and
execution.

Thanks & Brgds,

Ian R. Torres
NOSM/Technical/Singapore
 Procedure for Docking/Shipboard Document No. Date : 2012.04.01
Repair NP041
JX Shipping Co., Ltd. Page 3/4 Revised No : 000

HP:+65 96861402
DID: +65 64139411
Dept. Mail: technical@nisshoodyssey.com.sg
Personal Mail: ian.torres@nisshoodyssey.com.sg

RECORD

Deck Log Book

Preparation for Before Departure Checklist
Test of Equipment and Systems before getting underway and entering port

MANAGEMENT FORM

Before Departure Checklist RR072

CH-002: Superintendent Visiting Record and Report

PROCEDURE

Superintendent shall entry his name and signature on [RR320 Superinte

Record] on the ship before his disembarkation.

Superintendent shall carry out

RECORD

Preparation for Arrival Checklist

Preparation for Anchoring Checklist
Deck Log Book
Test of Equipment and Systems before getting underway and entering port

MANAGEMENT FORM

Preparation for Arrival Checklist RR071

Steering Checklist

CH-003: Company Representative Visiting Procedure

DEFINITION

Company Representative

PROCEDURE

Company Representative shall visit a ship among the fleet ships.

 Procedure for Docking/Shipboard Document No. Date : 2012.04.01
Repair NP041
JX Shipping Co., Ltd. Page 4/4 Revised No : 000

Superintendent shall entry his name and signature on [RR320 Superinte

Record] on the ship before his disembarkation.

Superintendent shall carry out

RECORD

Preparation for Arrival Checklist

Preparation for Anchoring Checklist
Deck Log Book
Test of Equipment and Systems before getting underway and entering port

MANAGEMENT FORM

Preparation for Arrival Checklist RR071

Steering Checklist