HSE Inspection Report-07

ALLO TECHNOLOGY SDN BHD
HSE INSPECTION REPORT
HEALTH, SAFETY & ENVIRONMENT (HSE) INSPECTION REPORT

NAME NUR NAJIHAH MOHAMED YUSOF
ISSUER
DESIGNATION HEALTH SAFETY & ENVIRONMENT OFFICER
DATE OF INSPECTION 07/01/2022 LOCATION ALLO OFFICE COMPLEX, CYBERJAYA
DATE OF ISSUANCE 12/01/2022 REF. NUMBER ALLO/HSE/SIR/007
MEMBER(S) OF NAME DESIGNATION

INSPECTION MOHAMAD AMMAR FITRI AFFENDI HSE EXECUTIVE
NURUL AIN MUSTAPA HEAD HUMAN RESOURCE

C.C TO:
MAHZAN MISKAM COO
NOTE: For internal circulation only.
Page 1 of 32 ALLO/HSE/SIR/007
RECTIFICATION/IMPROVEMENT ACTION
Risk
TAKEN (Attach photos, description &
No Category Comments & Action Rating
date)
H M L
1. COVID-19 SOP Low
Compliance LOCATION: PRAYER ROOM
OBSERVATION:
Sharing prayer mat. Refer to MKN SOP and Allo

internal MEMO (ALLO/HSE/MEMO/14), all staff
shall use personal prayer mat. This condition
may expose staffs in cross infection if there is
Covid19 positive case.
RECOMMENDATION FOR IMPROVEMENT:
a) To remove all shared prayer mat

b) To ensure everyone bring thier own
prayer mat.
LOCATION: FEMALE TOILET (MAIN OFFICE)
2. Low
OBSERVATION:
Insufficient handwash liquid.
a) The handwash liquid shall be refilled.

b) The provisions of personal hygiene
provisions shall be periodically checked.
3. Low
LOCATION: MAIN & ANNEX OFFICE
OBSERVATION:
Office hand sanitizer is empty and there are no

monitoring on the applicability.
a) Strategic locations and numbers of hand

sanitizer placement shall be defined.
b) Periodical check and monitoring shall be
done.
4. Medium
LOCATION: FEMALE TOILET & MAIN

OFFICE PANTRY
OBSERVATION:
Ventilation system in the office, toilet and other

building facilities are not functioning. Some
areas in the office complex were not being
installed with air ventilation system.
Refer to guidance note on Ventilation and Indoor

Air Quality (IAQ) for non-residential setting
during Covid-19 pandemic: - Ventilation Air-
Conditioning (MVAC) system shall be
maintained and functioning as per design.
a) The ventilation system shall be inspected

and the malfunctioning existing system
shall be corrected.
b) It is highly recommended to use portable
air ventilation/purifiers as additional and
backup measures.
c) Where permanent air ventilation system
could not be installed, portable air
ventilation system shall be used instead.
5. Electricity Medium
LOCATION: LAB ROOM
OBSERVATION:
Poor cable management and housekeeping.

This unsafe condition may expose personnel to
the risk of slip, trip and fall.
a) Housekeeping activity shall be carried

out and practiced on daily basis.
b) It is recommended to re-arrange
workstation and related equipment to
ensure the workspace safety.
c) Should the cables be still needed to be
laid on the floor, cable ramp is
recommended to be used.
LOCATION: PANTRY
6. Medium
OBSERVATION:
Use of a three-way socket which is always

switched on. This condition may cause the
three-way socket to overheat and possibly
cause a fire.
a) Recommended not to use the three-way

socket plug.
b) Re-wiring and install new socket by a
certified electrician.
7. LOCATION: CVR SERVER ROOM 1
OBSERVATION:
Exposed electrical distribution panel/box (DB).

This unsafe condition may lead to electrocution
incident, misuse/tampering of facility, sabotage
and possibility of damaging the electrical
components by water and dust intrusion. Fire
may happen as subsequent event and
potentially spread to adjacent structure/building.
a) The provided room/facility shall be

periodically checked and maintained by
responsible party.
b) Information and contact details of
responsible party shall be displayed.
c) Inherent hazards shall be communicated
via signage display.
d) Access to the room shall be limited to
only authorized personnel and shall be
always locked.
8. Equipment
LOCATION: CVR ROOM
HIGH
OBSERVATION:
Use of fan without blade cover. This unsafe

condition may exposes personnel in the risk of
caught in between rotating equipment.
Contionous use of domestic-type fan for long

term may overheat the motor and subsequently
trigger a firepoint. Fire incident may occur and
high potential to spread to adjacent structures.
a) To remove the fan.

b) Use of existing air-conditioner for
equipment cooling purpose.
c) Ensure the door are always locked and
only authorized person can enter the
room (display information and prohibition
signage).
9. LOCATION: CVR ROOM HIGH
OBSERVATION:
Use of a three-way socket which is always

switched on. Long term use of fully-loaded
socket may cause the socket to overheat and
possibly cause a fire incident.
Unsafe connections of electrical equipment

cables where no socket/plug top were being
used.
a) Recommended not to use the three-way

socket plug.
b) Re-wiring and install new socket by a
certified electrician.
c) Remove unsafe electrical cable tapping
into the socket.
10. Storage and material LOCATION: OPERATION STORE ROOM Medium
OBSERVATION:
Poor storage area housekeeping. This condition

may expose related personnel in an ergonomics
factor, awkward working position, tripping and
falls. On other factors, this condition may lead to
vermins problem, equipment damage,
emergency access obstruction and decrease in
work efficiency.
a) Total housekeeping shall be carried out

and practised in periodical basis.
b) Assessment of material and equipment
shall be carried out to ensure only
needed material and equipment are
stored in the room.
c) The room layout shall be redesigned to
ensure work space is optimised and
access and egress are defined.
d) Material and equipment stored shall be
labelled.
e) Easy-to-fall equipment such as ladders
shall be secured preferably using
retaining-straps in an upright position to
prevent falling and damages.
11. LOCATION: STORAGE ROOM MEDIUM
OBSERVATION:
Poor storage room arrangement and layout.

Storage area mixed with tools/equipment,
chemical, general waste, unused box, file etc.
a) To defined the type of the storage area.

b) Remove all the chemical and general
waste.
c) Recommended to provide racking
system.
12. LOCATION: WALKWAY - MAIN OFFICE MEDIUM
OBSERVATION:
Free standing rack at office walkway. Storage

and placement of equipment/materials at a non-
designated area may expose related persons to
the risk of getting hit by or hitting the material. In
other hand, this condition may lead to damage
of the equipment.
a) To immediate remove from walkway and

store the equipment at designated
storage area.
LOCATION: WALKWAY- MAIN OFFICE MEDIUM

13.
OBSERVATION:
Battery packs were placed at walkway. This

situation may lead to theft, sabotage, hitting
static objects and misuse of the material.
a) To remove from this area and store at

designated storage area.
LOCATION: Office Parameter (Near Cvr MEDIUM

14.
Server Room)
OBSERVATION:
Improper storage of hazardous substances –

paint bucket.
a) The hazardous substances shall be

immediately removed from general area
and be stored at designated storage
area.
LOCATION: CVR SERVER ROOM 1 MEDIUM

15.
OBSERVATION:
Improper storage of hazardous substances –

Gas Cylinder for Air Conditioning Refrigerant.
Mishandling or tamper with this gas cylinder
may results in serious injury or death.
 To immediate remove and disposed off

properly.
LOCATION: OFFICE PARAMETER (NEAR

16. PRAYER ROOM) MEDIUM
OBSERVATION:
Piled up combustible wastes. This unsafe

condition may lead to fire incident.
To immediately remove from this area and

dispose off properly.
LOCATION: OFFICE PARAMETER (NEAR

17. PRAYER ROOM) MEDIUM
OBSERVATION:
Storage of material at undesignated storage

area. This condition may expose the equipment
to theft, misuse and damage. By not being
secured and unsafely stacked, it may expose
personnel to a risk of getting hit by falling object.
a) The material shall be immediately

removed from this area and be disposed-
off properly or be stored at a designated
storage area.
18. Signage LOCATION: ALL HAND WASHING STATION
Low
OBSERVATION:
Lack of information, poster or signage on the

recommended handwashing technique.
To display hand washing step poster and ensure

it follow MOH guideline.
Personal Protective Low

19. LOCATION: OPERATION STORAGE ROOM
Equipment (PPE)
OBSERVATION:
Improper storage of safety helmet. Improper

storage will reduce the effectiveness of the shell,
quality and it can lead to damage.
a) To store properly at own workstation or

specific PPE rack.
b) To clean safety helmet, both the shell
and suspension system, regularly. Only
use mild soap and rinse with warm
water, as cleaning solvents can weaken
the head protection.
LOCATION: CVR SERVER ROOM 1 Medium
20. Security
OBSERVATION:
An unmaintained and poor housekeeping of

server room. The access door was not locked.
Unauthorized person can enter the CVR Server
Room. This situation may lead to theft,

sabotage, misuse of facility and damages to the
equipment of which potentially lead to fire
incident.
a) To conduct regular houskeeping.

b) The caretaker of the room shall be
clearly identified.
c) In preventing any unwanted incident
such as fire and misuse of facility which
may affect Allo’s premise and personnel,
the server room shall be make good and
maintained.
d) To lock all the CVR room and put the
signage to indicate the room belong to
CVR.
e) Caretaker or responsible party contact
information shall be clearly displayed.
21. Fire System LOCATION: MAIN OFFICE Medium
OBSERVATION:
Unmaintained, unlocked and poor condition of

fire hose reels cabinet. This condition may lead
in delay or failure in an emergency response
and may expose the equipment to theft and
misuse.
a) Building owner to ensure all the fire

system propely maintained and ready to
be used during emergency.
b) To conduct annual checks of the
physical and pressure and flow of each
of fire system that shall be carried out by

certified an external contractor. Records
of these tests shall will be kept and
maintained.
22. LOCATION: LAB ROOM MEDIUM
OBSERVATION:
Missing 1 fire extinguisher unit.
a) To replace with new fire extingusher.

b) To ensure all the fire system propely
maintained and available to use during
emergency.
23. Chemical LOCATION: CVR SERVER ROOM 1 MEDIUM
OBSERVATION:
Improper storage of chemical. This condition

may expose related personnel to drink or
misuse the chemical.
a) To store the chemical at designated area

b) To label the chemical as per Use and
Standard Exposure of Chemicals
Hazardous to Health Regulation 2000.
24. Others LOCATION: ANNEX OFFICE (CUSTOMER MEDIUM

SERVICE)
OBSERVATION:
Peeled/broken floor vinyl. This unsafe condition

may expose related personnel/ customer to trips
and falls.
a) To replace with new vinyl or repair.
Severity Minor Injury Over 3 days Critical

Likelihood First Aid Case injury Fatality or Major Injury
Risk Rating Tolerance

Probable High High High
Possible
High severity andinHigh
timeprobability of major
Medium Medium
injury, disablement or possible High and additional
fatality. Work must cease immediately
HIGH
control measures implemented prior to work commencement.
Negligible
Low Medium Medium
Unlikely to occur
Probability that an incident will occur over time (Over 3 day injury) but not as serious as a major injury or fatality. Additional
MEDIUM
control measures to be implemented within 24 Hrs.
Negligible risk of injury, but task requires additional control measures to reduce likelihood of injury (Minor Injury not above 3
LOW
days off from employed role) Additional control measures to be specified and implemented within 48 Hrs.
Note: PIC to issue to HSE Unit following close out of actions. Evidence of close out to be provided e.g. photographs including time and date.

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ALLO TECHNOLOGY SDN BHD

HSE INSPECTION REPORT

HEALTH, SAFETY & ENVIRONMENT (HSE) INSPECTION REPORT

DATE OF INSPECTION 07/01/2022 LOCATION ALLO OFFICE COMPLEX, CYBERJAYA

DATE OF ISSUANCE 12/01/2022 REF. NUMBER ALLO/HSE/SIR/007

MEMBER(S) OF NAME DESIGNATION

NURUL AIN MUSTAPA HEAD HUMAN RESOURCE

NOTE: For internal circulation only.

Sharing prayer mat. Refer to MKN SOP and Allo

RECOMMENDATION FOR IMPROVEMENT:

a) To remove all shared prayer mat

LOCATION: FEMALE TOILET (MAIN OFFICE)

Insufficient handwash liquid.

RECOMMENDATION FOR IMPROVEMENT:

a) The handwash liquid shall be refilled.

LOCATION: MAIN & ANNEX OFFICE

Office hand sanitizer is empty and there are no

RECOMMENDATION FOR IMPROVEMENT:

a) Strategic locations and numbers of hand

LOCATION: FEMALE TOILET & MAIN

Ventilation system in the office, toilet and other

Refer to guidance note on Ventilation and Indoor

RECOMMENDATION FOR IMPROVEMENT:

a) The ventilation system shall be inspected

LOCATION: LAB ROOM

Poor cable management and housekeeping.

RECOMMENDATION FOR IMPROVEMENT:

a) Housekeeping activity shall be carried

Use of a three-way socket which is always

RECOMMENDATION FOR IMPROVEMENT:

a) Recommended not to use the three-way

7. LOCATION: CVR SERVER ROOM 1

Exposed electrical distribution panel/box (DB).

RECOMMENDATION FOR IMPROVEMENT:

a) The provided room/facility shall be

Use of fan without blade cover. This unsafe

Contionous use of domestic-type fan for long

RECOMMENDATION FOR IMPROVEMENT:

a) To remove the fan.

9. LOCATION: CVR ROOM HIGH

Use of a three-way socket which is always

Unsafe connections of electrical equipment

RECOMMENDATION FOR IMPROVEMENT:

a) Recommended not to use the three-way

10. Storage and material LOCATION: OPERATION STORE ROOM Medium

Poor storage area housekeeping. This condition

RECOMMENDATION FOR IMPROVEMENT:

a) Total housekeeping shall be carried out

11. LOCATION: STORAGE ROOM MEDIUM

Poor storage room arrangement and layout.

RECOMMENDATION FOR IMPROVEMENT:

a) To defined the type of the storage area.

12. LOCATION: WALKWAY - MAIN OFFICE MEDIUM

Free standing rack at office walkway. Storage

RECOMMENDATION FOR IMPROVEMENT:

a) To immediate remove from walkway and

LOCATION: WALKWAY- MAIN OFFICE MEDIUM

Battery packs were placed at walkway. This

RECOMMENDATION FOR IMPROVEMENT:

a) To remove from this area and store at

LOCATION: Office Parameter (Near Cvr MEDIUM

Improper storage of hazardous substances –

RECOMMENDATION FOR IMPROVEMENT:

a) The hazardous substances shall be