VI.

ORGANIZATIONAL ASPECT

6.1 Business Form

Casa De Vege Farm will start as a small undertaking. It will have a flat
organization since the business does not need a top-heavy organization that
drains profit and complicates decisions. The owner will assume the roles of the
manager and make the decisions. Casa De Vege Farm shall be registered with
the local government.

Among the three business forms, sole proprietorship and partnership are
the best option in starting a business since it is easy to establish and organize.
Each structure has a distinct and unique feature that will benefit its owners.
Taking into account both its advantages and disadvantages over the other forms,
‘Casa De Vege Farm’ decided to operate as partnership. The partners will
contribute financially for the business’ starting capital and expenses and will also
combine their skills and put in their personal manual efforts or intellectual
capabilities for the business. Resulting profits and losses will be shared by the
partners based on the ratio of their contributed capital and everyone has a
freedom to make decisions that would bring success to the venture.

6.2 Business Registration Expenses

The following are the licenses, fees and permits required for the
registration of the business beforehand the operation. Transportation and
incidental expenses included. Since the business offers perishable products it
doesn’t require having an official receipt and invoicing booklet.

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 Table 18. License, Permits and Registration Expenses

Types of Business Fees Total

license/Permit/Registration
DTI Name Registration ₱ 530.00 ₱ 530.00
Barangay Clearance 800.00 800.00
Health Clearance 905.00 905.00
Sanitary Permit 2,000.00 2,000.00
Occupational Tax 360.00 360.00
Plumbing Inspection 1,500.00 1,500.00
Electrical Inspection 850.00 850.00
Sign board Permit 400.00 400.00
BIR Registration and 615.00 615.00
Certification
DOLE Registration 500.00 500.00
Total Licenses, Permits and Registration Expenses ₱ 8,460.00

6.3 Pre-Operating Expenses

Table 6.2 Illustrated below shows the expenses estimated for the pre-
operating activities of the firm. This includes costs on licenses, permits,
registration, training of personnel, pre-operation marketing, installation of
machineries and necessary utilities, and feasibility study/business plan
preparation.

Table 19. Pre-Operating Expenses

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Total licenses, permits and registration expenses ₱ 8,460
Initial Market efforts 2,000
Preparation of Feasibility Study/Business Plan 1,000
Installation Utilities 5,000
Total Pre-operating Expenses ₱ 16,460

6.4 Manpower

Listed below are the needed personnel and staff for the operation of the
business. Included therein are the number of people needed, the monthly salary,
job description, and the qualifications per position.

The business will go for a contract in constructing a greenhouse building

since it only require before the operation of the business and the employees in
construction industry are much different in agribusiness.

There is no need for marketing agents because the business will make
use of posters, flyers, signboards, radios, newspapers advertisements and
through the use of technology- with the help of social media and websites for
more information about us. It is not necessarily to hire separate employee for this
task.

Financial and administrative activities will be performed by the manager

himself/herself. Casa De Vege Farm will ensure to hire employees that are ready
to work to help us build a prosperous business that will benefit all the
stakeholders (owner, workforce and customers).

Casa De Vege Farm decided to hire qualified and competent hands to

occupy the following positions:

 General Farm Manager

 Crops Cultivation, Harvesting, and Packing Staff

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 Distribution Staff

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 6.5 Organizational Structure

Illustrated below shows the detailed outline of staff and employees of the business with their respective roles and
responsibilities. Figure 7. Organizational Structure

General Farm Manager • Decision making

• Marketing and promotion strategies
• Handles finances and payroll
• Business communication and fillings
• Planning, management and coordinating all farm
activities
• Supervise other section manager
• Providing advice on the management of farming
activities across all section
• Responsible for training, evaluation and assessment
of employees
• Oversees the smooth running of the daily farming
activities across the various farming sections.

Crops Cultivation, Harvesting, Crops Cultivation, Crops Cultivation, Crops Cultivation, Harvesting,
and Packing Staff Harvesting, and Packing Staff Harvesting, and Packing Staff and Packing Staff

 Responsible for the cultivation

of crops and managing the
fruits and vegetable Delivery Staff Delivery Staff
processing and packaging
plant section of the business
 Handles plant transplant
services  Ensures that all contacts
 Works closely with the with clients provides the
General Farm Manager to client with a personalized
achieve the organizations’ customer service
goals and objectives experience of the highest
level
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 Ensure the quality of
products being distributed
to the costumers.
 Table 20. Personnel and Staff
No. of Monthly
Functional Area/ Job
People Salary Rate Qualifications
Job Title Description
Needed (In Php)

Responsible for
marketing and
promotion
strategy,
personnel
matters and
General Farm handles
1 Php 6,000  Owner
Manager finances and
payroll,
business
communication
and fillings, etc.
Responsible in
all aspects.
Responsible for
the cultivation
of crops and
Crops Cultivation,
managing the  With knowledge
Harvesting, and (P40 x 3 hours
fruits and on Vegetable
Packing Staff 4 x 30 days x 4)
vegetable Farming
14, 400
processing and  Legal age
packaging plant
section of the
business.

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 Ensure the
quality of  With muscular

products being body

Distribution Staff 2 2,400 distributed to  With driver’s

the costumers. license

 Legal age

TOTAL: 6 ₱22,800

6.6 Administrative Expenses

Table 21. Administrative Expenses

Salaries and Wages (manager

and Farmer) ₱265,200.00 ₱265,200.00 ₱265,200.00
2,00 4,00
Repairs and Maintenance - 0.00 0.00
Depreciation:
Greenhouse
Construction ₱30,000.00 ₱30,000.00 ₱30,000.00
4,92 4,92 4,92
Fogger 6.00 6.00 6.00
2 2 2
Water System 44.00 44.00 44.00
1,30 1,30 1,30
Wheel Barrow 0.00 0.00 0.00
8 8 8
Hoe 34.00 34.00 34.00

Trowel 33.33 33.33 33.34

Pick 8 8 8

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 33.33 33.33 33.34
1,93 1,93 1,93
pH Meter 3.00 3.00 3.00
6 6 6
Thermometer 62.00 62.00 62.00
1,85 1,85 1,85
Heat mat 0.00 0.00 0.00
60,00 60,00 60,00
Utilities 0.00 0.00 0.00

Total Administrative Expenses ₱367,815.66 ₱369,815.66 ₱371,815.68

6.7 Business Operations

Schedule of Business

The business tends to operate from Monday to Sunday, morning from 6:00 AM to
9:00 AM maximizing the 3-hour work schedule for planting, watering, cleaning/weeding
and cultivation (includes the application of organic fertilizer.) The afternoon session for
temperature controlling and other necessary chores until the night will be the owner’s
job since the location of the greenhouse is at the owner’s residential area.

Table 22. The Schedule of Daily Business Operations

Time Activities Workforce

Morning Planting, watering, cleaning/weeding Crops cultivation, harvesting,
6:00 am – 9:00 am and cultivation(including the cleaning and packing staff
application of organic fertilizers) (composed of 4 persons)
Afternoon and evening Temperature controlling and other Owners (specifically the
session necessary chores residential owner)
 Every Saturday will be our schedule of harvesting, packaging and distribution of
supplies.

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