NARRATIVE REPORT

Activity 1 Tour Guiding Competition

Our event for activity 1 is Tour Guiding Competition at LNU. My first experience
in handling an online competition was a good start because this event is pre-
recorded. We prepare so much before the competition, start planning about
when, what and how our event should be. We came up a solution on how we can
convince any participants who wants to join by sharing our posters and
guidelines from our social media accounts.

As we fast-approaching from the event, we had a meeting face to face with our
student organizer. We discuss on how we can contact our judges and the
participants in the competition. We also talked about the rules and guidelines on
our online event. I am assigned to message and send an invitation letter to the
judges and to double-check the videos of the participating contestants. On the
event day, we look for a house and a laptop to use for the live streaming and
looking for available wifi. Before the event starts, we also try to dry run our event
in Facebook before we go live. Our online event has been successfully done by
our efforts with the help of student organizer.

Generally I have a great experience in this kind of event even though I’m not that
good in this field but I try so much to gain more knowledge and skills that will be
useful in the near future.

Tour Guiding Competition from the event title itself it was complex and a huge
activities and responsibilities to be faced by organizer of this event.
 Narrative Report

Name: Misael Vincent G. Javate

Event 2: Menu Engineering Webinar

Type of Event: Virtual Event

Committee Assigned: Technical/Documentation

Task and Responsibilities: To prepare subtopics and to monitor all the registration
form from the internet.

Learning Gained by the Organizer: If you’ll be assigned in a particular area, you

should stand in your post no matter what it takes.

Things or Areas needs improvement of organizer: Being strong, focus and firm in
position

NARRATIVE REPORT

Acitivity 2 Menu Engineering Webinar

Online Webinar forum is not new for me I handle some webinar in the past Event
so for me I never face any difficulties in handling this Menu Engineering Webinar
that the Organizer cannot handle. Past Experience is really a helpful for an event
organizer it thought you so much during the event.

During the Webinar I’m assign in a Technical Committee where I play and lead
the overall duration of the event, it was easy since that PPT is already pattern
and you only click to the next pages but make sure you will based what the
emcee is talking about.
It was great experience at the same time it was a nervous experience since I’m
not that techy. For me, the needs for the improvements are the techy of Zoom
Meeting in order to be easy for the organizer to manage some difficulties during
the Event,
Generally my experience of this event thought me so much that expect the
unexpected in every event that we will handling, and do Plan A-Z but whatever
happen always make do to solve that problems immediately and to be successful
of the event.

NARRATIVE REPORT

Activity 3 Pintados Christmas Party

This kind of event it was my first time to organized and I’m happy to be part of
this event and I learn so much from this on how to organize a Christmas party
event. We are also the who prepares a various games in a party and how
technical works. I am
Activity 2
1. Title of Event
MENU ENGINEERING WEBINAR

2. Type of Event
ONLINE SEMINAR

3. Event Background & Rationale

The Online webinar entitled a Menu Engineering a webinar forum
that focus
The main objective of this webinar is to enhance and to gain more
knowledge and awareness to the students on their capabilities as
individuals and future professionals as this will be considered to be
useful on their chosen career path and endeavours.

4. Event Plan

Audience profile
The audience of this Menu Engineering Webinar was BS Tourism
Management and BS Hospitality Management students of Leyte Normal
University.

Event Venue
Since this was an online event, the webinar was conducted through
Zoom meeting and Facebook live only. The audience were participating
in their homes.

Event Mission
“To inform and inspire students to do and understand better the
importance and correlation of Menu Engineering and their chosen field.”

Event Objectives
 To give knowledge to BS Tourism Management and BS
Hospitality Management students of Leyte Normal University
about Menu Engineering.

 To increase the employment rate of BSTM and BSHM fresh

graduates of LNU by 80%.
  To give new perspective of work to the aforementioned students.

Event Format

The Menu Engineering Webinar has been a successful event. It was held
via Zoom Meeting and was live at Tourism Circle Facebook page. The event
planning started last October 17, 2021 until the day of our event, November 5,
2021. Participants registered to Google form days before the day of the event.
The audience and guest were warmly welcomed by the event host, followed by
the guest speaker’s talk, the open forum and closing remarks. After the webinar,
audiences were encouraged to fill-out the evaluation form for the event
organizers and an E-certificate was given in return for their active participation.
 1. Event Timetable (Gantt Chart)
TASK/ ACTIVITIES PERSON EXECUTION DATES
RESPONSIBILITY Oct Oct Oct Oct Oct Oct Oct Oct Oct Oct Oct Oct Oct Oct Nov Nov Nov REMARKS
16 17 19 20 21 22 23 24 25 26 27 28 29 30 3 4 5

Briefing and creating group chat Event organizer Done

for the assign event
Initial meeting with team Event organizer Done
members
Meeting with Ma’am Lerios about Jasel Mae Tabuclao/ Misael Done
the Event Vincent Javate
Updating Ma’am Lerios on some Ma. Julienne Esperas Done&
concerns about the webinar Checked
Prospecting of new guest speaker Ma. Julienne Esperas Done
for webinar
Preparing of formal invitation Ma. Julienne Esperas Done&
letter for the guest speaker Checked
Finalizing of date and time of Event organizer Done&
webinar Checked
Updating Ma’am Lerios about the Ma. Julienne Esperas Done
event
Tasking of Members for the event Ma. Julienne Esperas Done
Prospecting of emcee for the Ann Francis Iligan Done&
webinar Checked
Preparation of subtopics of Menu Venus Bermoy Done&
Engineering Jasel Mae Tabuclao Misael Checked
Vincent Javate
Drafting of Certificates Tristan Jhon Antonio Done&
Checked
Preparing registration form via Ann Francis Iligan Done&
Google Checked
Webinar registration and Venus Bermoy Done&
monitoring Misael Vincent Javate Checked
Tristan Jhon Antonio
Drafting flow of the webinar Jasel Mae Tabuclao Done&
Programme Checked
Finalizing the PPT slide for the Event organizer Done
webinar
 1. Event Task Breakdown and Manpower Planning
Task/Committee Person in Charge

Briefing and creating group chat for the
assigned event
Initial meeting with team members
Meeting with Ma’am Lerios about the
event
Updating Ma’am Lerios on some
concerns about the webinar
Prospecting of new guest speaker for
webinar
Preparing of formal invitation letter for
the guest speaker
Finalizing of date and time of webinar
Event organizers/ Practicumers
Event organizers/ Practicumers
Jasel Tabuclao & Misael Vincent
Javate
Ma. Julienne Esperas
Ma. Julienne Esperas
Ma. Julienne Esperas
Event organizers/ Practicumers

Updating Ma’am Lerios about the event Ma. Julienne Esperas

Tasking of Members for the event Ma. Julienne Esperas

Prospecting of emcee for webinar Ann Francis Iligan

Preparation of subtopics of Menu Venus Bermoy, Jasel Mae Tabuclao &

Engineering Misael Vincent Javate

Drafting of certificate Tristan John Antonio

Preparing a registration form via Ann Francis Iligan

Google
Webinar registration and monitoring Venus Bermoy, Misael Vincent Javate
& Tristan John Antonio

Drafting flow of the webinar/ Jasel Mae Tabuclao

programme
Finalizing the PPT slide for the webinar Jasel mae Tabuclao

2. Event Checklist
 EVENT CHECKLIST

/ Briefing and creating group chat for the assigned event

/ Initial meeting with team members

/ Meeting with Ma’am Lerios about the event

/ Updating Ma’am Lerios on some concerns about the webinar

/ Prospecting of new guest speaker for webinar

/ Preparing of formal invitation letter for the guest speaker

/ Finalizing of date and time of webinar

/ Updating Ma’am Lerios about the event

/ Tasking of Members for the event

/ Prospecting of emcee for webinar

/ Preparation of subtopics of Menu Engineering

/ Drafting of certificate

/ Preparing a registration form via Google

/ Webinar registration and monitoring

/ Drafting flow of the webinar/ programme

/ Finalizing the PPT slide for the webinar

3. Event Production Schedule

8:00 AM Call Time for the Webinar Organizer
9:00 AM Finalizing and checking the needs for the webinar
10:00 AM Dry Run together with all Organizer
11:00 AM Set-Up the laptop to be used for the webinar
12:00 PM LUNCH BREAK ( Preparing the things for the webinar)
1:00 PM Start The Webinar
2:00 PM Webinar Discussion proper
3:00 PM Ending the Webinar Session

4. Event Sequence Guide or Technical Guide

PART I
WAITING TIME
PRAYER AND NATIONAL ANTHEM
LNU MISSION AND VISION
LNU HYM
CME- LNU BEATS

PART II
OPENNING MESSAGE
DISCUSSION PROPER OF THR SPEAKER
OPEN FORUM

PART III
AWARDING OF CERTIFICATE TO THE SPEAKER
CLOSING MESSAGE
RELEASING OF EVALUATION FORMS IN THE CHAT BOX

5. Event Programme Flow

6. Speaker Profile

7. Event Documentation (pre, during, post); includes

letters/communications
 This picture was taken during our first meeting in LNU and to meet Ma’am
Lerios for the Information in incoming webinar event that we will handled but
suddenly Ma’am Lerios is

This picture was taken during our face to face planning and
brainstorming and assigning of tasking
This Picture was taken at LNU House it was supposed to be our Dry-Run but
suddenly it has no Wi-Fi Connection, so we immediately brainstorming on
where we goanna do our Event. So luckily we decided to choose BETTY’S
Cafeteria as the venue of out event.

This picture was taken during or immediately planning before starting

the webinar
 This picture was taking during our webinar

This Picture was taken during event as you can see in the picture I’m beside
the Emcee since I play the main laptop during the webinar
This picture was taken during the webinar, this laptop is the main laptop
that used for the entire duration of the event.

This Picture was taken during the webinar session, as you can see in
the picture the emcee is very serious listening to the speaker.
 This picture was taken after the Webinar event, you can see in that picture
that the organizer is already relieved

8. Post Event Evaluation Report (write/include your new learning in

event management, skills that needs to be honed, upgraded, etc)

Generally I have a great experience in this kind of event even

though I’m not that good in this field but I try so much to gain more knowledge
and skills that will be useful in the near future.We prepare before the event
because we’re looking first for the speaker for our event because it the most
important because the speaker will be one who will present and discuss about
how menu engineering works in hospitality management. Our participants are
from BSHM students from LNU who are interested on our webinar. Our venue for
the event is in a café because we need faster connection since we’re in
Facebook live and using ZOOM. Our speaker is a Filipina who is currently based
in U.A.E. and friend with one of the organizers. Our event was smooth run
because we didn’t have any problems operating and organizing our event. We
start the event on-time and ends it successfully. Our participant are actively
listening to our speaker and after the forum, the participants asked the speaker
one by one with their prepared questions.

9. Event Pubmats/Posters/Invitations (whichever is applicable)

This will be our Poster of our events

This will be the Pubmats that posted in a social media via
Facebook Page of Tourism Circle

This will be the Our Event Webinar Livestream Via Facebook Page
of Tourism Circle
 10. Certificates (2 per page); if applicable

CERTIFICATE FOR THE SPEAKER & EVENT MAJOR

EVALUATION FORM FOR STUDENT EVENT ORGANIZER

EVENT TITLE: Virtual Tour Guiding Competition
DATE & TIME OF EVENT: September 26, 2021
VENUE: Virtual Event
PLEASE RATE YOURSELF BASED ON YOUR EVENT ORGANIZING PERFORMANCE:
(5 – EXCELLENT, 4 – VERY GOOD, 3 – GOOD, 2 – FAIR, 1 – POOR)
 PARTICULARS RATING
ABLE TO PROPERLY UNDERSTAND THE NEEDS OF THE EVENT 4
ABLE TO PROPERLY UNDERSTAND THE DIFFERENT TASKS YOU ARE TO PERFORM 3
HAD A GREAT UNDERSTANDING OF THE SPECIFIC TASKS ASSIGNED TO YOU 4
ABLE TO ACCOMPLISH TASKS ON TIME (PRE-EVENT, DURING, POST-EVENT) 4
ABLE TO DELIVER THE TASKS ASSIGNED WITHOUT SUPERVISION OF EVENT CLIENTS 3
ABLE TO HELP IN THE SUCCESS OF THE EVENT 4
ABILITY TO SHARE YOUR IDEAS & STRATEGIES FOR THE SUCCESS OF THE EVENT 4
ABILITY TO PERFORM TASKS WITHOUT THE SUPERVISION OF TEAM LEADER 3
PUNCTUALITY IN REPORTING TO DUTY 3
OVER-ALL PERFORMANCE AS EVENT ORGANIZER 4

COMMENT AND SUGGESTIONS ABOUT THE STUDENT ORGANIZERS PERFORMANCE:

(This will be used in the post-event meeting and evaluation with the instructor)
As a group:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________
As a student organizer: I will do my duty to execute it properly and do extra work to finish the
task on time without wasting time and be responsible for my doings to ensure the success of
the event.
Rate your Team Leader:
(5 – EXCELLENT, 4 – VERY GOOD, 3 – GOOD, 2 – FAIR, 1 – POOR)
PARTICULARS RATING
ABLE TO PROPERLY UNDERSTAND THE NEEDS OF THE EVENT 4
ABLE TO PROPERLY UNDERSTAND THE DIFFERENT TASKS YOUR GROUP IS TO PERFORM 4
HAD A GREAT UNDERSTANDING OF THE SPECIFIC TASKS NEEDED TO BE ACCOMPLISHED 4
ABILITY TO PERFORM TASKS WITHOUT THE SUPERVISION OF THE CLIENT 4
ABLE TO BRING THE WHOLE GROUP HARMONIOUSLY AS A LEADER 4
ORGANIZATION SKILL AS A TEAM LEADER 5
ABLE TO SHARE IDEAS & STRATEGIES FOR THE SUCCESS OF THE EVENT 5
PROFESSIONALISM 5
PUNCTUALITY IN REPORTING TO DUTY 5
OVER-ALL PERFORMANCE AS TEAM LEADER 5
Rated by:

MISAEL VINCENT G. JAVATE

Name of Student / Signature over printed name
Section MT 4-1
Date of Rating: Jan, 18 2022

Disclaimer: The use, disclosure, reproduction, modification, and transfer of this document without the approval of
LNU is strictly prohibited and may be subject to legal action.

F-CME-037 (09/02/19)