USEFUL VOCABULARY AND EXPRESSIONS FOR THE ADMINISTRATIVE ASSISTANT

(Updated 19th February)

DESCRIBING TASKS FOR FOR A JOB OFFER OR COVER LETTER

- Arqueo de caja: cash audit/cash count
- Asistencia en contrataciones: support on hiring procedures.
- Asistente de facturación: invoicing assistant/billing assistant
- Atención al cliente: customer service
- Cobro en caja: cash-handling/cask clerk
- Carnet de manipulador de alimentos= licence in food handling
- Carnet de conducir: driving licence
- Curso de formación en …: Training Course in …
- Curso de Técnico Superior en Administración y Finanzas= Higher Vocational Training Course in Administration
and Finance
- Curso de Técnico en Gestión Administrativa= Vocational Training Course in Office Administration
- Emisión de nóminas: payroll management
- Formación académica: educational background
- Habilidad para trabajar de cara al público: good at dealing with customers face-to-face
- Habilidad para trabajar bajo presión/en equipo…: good at working under pressure/at teamwork
- Recepción de correo/documentos: handling incoming mail/documents
- Reposición de mercancía: shelf-stocking
- Trabajo, puesto= post; role
- Tramitación de altas y bajas (por enfermedad) en la Seguridad Social: Processing of sick leave notices and
certificates of fitness for work.
- Tramitación de altas y bajas (laborales) en la Seguridad Social: Processing hiring and cancellation of contracts
liaising with the Social Security Administration
- Tramitación de expedientes: processing of files/dossiers/paperwork

PERSONAL SKILLS OR EXTRA PERSONAL INFORMATION FOR A JOB OFFER OR COVER

LETTER
- Con ganas de aprender: willing to learn
- Compromiso: commitment (ex: with a strong sense of commitment= con un gran sentido del compromiso)
- Disponibilidad total: full availability
- Seriedad: reliability

REMEMBER
- Actualmente= currently; at present
- 2020-present (desde 2020 hasta la actualidad)

FREQUENT VOCABULARY IN JOB OFFER ADVERTS

competitive salary
full-time/part-time: jornada completa/a tiempo parcial:
immediate start: incorporación inmediata
trial period= periodo de prueba
standard company policy= normas de política de empresa
USEFUL VOCABULARY TO DESCRIBE THE TASKS

administrative issues file mail/documents office supplies record keeping

arrange order supplies request (for)
assist handle organise
handling mail salary/wages
bank accounts paychecks schedule
be in charge of incoming/outgoing mail payments screen emails and calls
be responsible for inform place orders shipping
booking/reservations inventory plan sort mail/documents
budget invoicing prioritize stock control
problem solving supervise
collaborate keep track of procedures support
collect/give out mail keep a log of process (=tramitar)
contract knowledge of provide support on take messages
control take minutes
coordinate liaising with travel arrangements
time frame
deal with maintain type
deliver mail/messages… manage
develop management update
distribute
distribution negotiating deals
document mail (register)