Professional Documents
Culture Documents
AND
COMPUTER OPERATION
[OFFICE SECRETARYSHIP - OSS]
VOCATIONAL EDUCATION
HIGHER SECONDAR Y - FIRST YEAR
TAMILNADU
EA TEXTBOOK CORPORATION
Y
L
R L
N THROUGH
TYPEWRITING
AND
COMPUTER OPERATION
[OFFICE SECRETARYSHIP - OSS]
VOCATIONAL EDUCATION
HIGHER SECONDARY - FIRST YEAR
A publication under
Government of Tamilnadu
Distribution of Free Textbook Programme
(NOT FOR SALE)
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Untouchability is a crime
Untouchability is inhuman
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© Government of Tamilnadu
First Edition – 2010
CHAIRPERSON
A.Sonny Lionel
Sr.Vocational Teacher
Voorhees Hr.Sec.School,
Vellore-632001
REVIEWER
V.Parimala Devi
Vocational Teacher,
Government Boys Hr.Sec.School,
Alangayam –635 701
Vellore District
AUTHORS
J.Shyamala D. Kumar
Computer Instructor, Vocational Teacher,
St.Ursula’s A.I.H.S.School Government Hr.Sec.School,
Church Park, Kaveripakkam-632 508
Chennai -600 006 Vellore District.
PART- A
4 Typing Practice:
(a) From Sentences - Lesson VIII 9
(b) From Paragraphs - Lesson IX 10
(c) From Script - Lesson X 11
PART - B
Short Notes on the Topics 37
Abbreviations & Symbols 41
1 Statements: 42
2. (i) Invoices 51
3. Letters:
(a) Application 76
(b) Business letter 84
(c) Professional letter 92
(d) Official Letter (One authority to another) 100
(iii)
Unit Title Page
PART - C
1. MECHANISM :
(Iv)
Unit Title Page
PRACTICAL I (TYPEWRITING)
INTERNAL ASSESSMENT - 25 MARKS
(V)
PART - A
For the welfare of our students, Pictures have been given for
explanation and they can easily understand to operate the Keyboard and
learn its mechanism ; 'Fingering' practice can also be developed. This
book contains 'hand-written scripts' for practicing and to understand
other various handwritings.
(Vi)
and simple diction combined with pictures and apt illustrations make this
book interesting and attractive, It is aimed to improve and inspire the
exiting knowledge of Typewriting and Computer.
Students are the Pillars of our future Nation. This 'Vocational Education'
creates self-confidence to the children. By learning this course, the
future students can avoid to see the 'No vacancy' board; but they can
create their own employment under 'Self Employment Scheme' and
boldly face the unemployment problems.
At the end of this book, a model question paper and some 'important
points to be remembered' are given for Typewriting and Computer
Operation. Students can utilize these, and prepare for the examination.
Names and places, in this book, are all fictions. Some models, scripts
and pictures have been taken from DOTE-question papers and other
public publications for the welfare of our students' practice and we thank
the respective departments.
- Author
(Vii)
2. KEY BOARD
1
3. FINGERING CHART
.
1st Row 1 2 3 4 5 6 7 8 9 0
2nd Row Q W E R T Y U I O P
3rd Row A S D F G H J K L ;
4th Row Z X C V B N M , .
2
4. FIRST EXERCISE - LESSON - 1
A S D F G H J K L ;
TYPE THE FOLLOWING AND PRACTICE AS PER THE
INSTRUCTION OF THE TEACHER:
Q W E R U I O P
A F J ;
TYPE THE FOLLOWING AS PER THE INSTRUCTION
OF THE TEACHER:
awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj;
awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj;
awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj;
awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj; awerqfa ;oiupj;
4
THIRD EXERCISE - LESSON - III
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
G H
F J
T Y
R U
Space
Bar
R T Y U
F G H J
TYPE THE FOLLOWING AND PRACTICE AS PER THE
INSTRUCTION OF THE TEACHER:
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj gftfrf hjyjuj
a - Little finger
z and l - Ring finger (left & right)
x, k and m - Middle finger
c, v and f - Fore fingers
n, b and j - Fore fingers
A F J ;
Z X C V B N M
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.zyxwvutsrqponmlkjihgfdcba
abcdefghijklmnopqrstuvwxyz., ,.Zyxwvutsrqponmlkjihgfdcba
7
SIXTH EXERCISE - LESSON VI
LEARNING NUMERICALS: TYPE THE FOLLOWING NUMBERS
AS PER THE INSTRUCTION OF YOUR TEACHER:
8
5. TYPING PRACTICE : LESSON VIII
(A). TYPE THE FOLLOWING SENTENCES EACH TEN TIMES
9
TYPING PRACTICE : LESSON IX
(B). Type the following in double line spacing with a margin of ten degree:
Our National Flag has bite Ashok Chakra on it. This wheel is symbol of
DHARMA. It we always do the right things, we follow DHARMA. The twenty four
spokes in the wheel show the differences between our-people. A small circle
connects these spokes. It shows that we are one. The wheel also shows that we
are going forward.
Our flag is a tri-colour. Saffron is the symbol of sacrifice and a strong mind.
White is the symbol of purity, love and peace. Green is the symbol of plenty and
joy. We hoist and salute our flag. We are ready to make sacrifices for our
country. We want peace and progress. We want to be pure.
Our 'National Anthem' is a song of the great poet Tagore. It was his prayer song.
He sings about the people, mountains, rivers and seas of India. He says that God
is the master of all these and everyone and everything in India praise him. We
sing this song in colours with respect.
All of us salute our National Flag and sing our National Anthem. This shows that
we are one nation. We also promise to love and respect our country, our parents,
elders, teachers and all others in India.
10
TYPING PRACTICE : LESSON X
(C).
11
6. SPEED PRACTICE
Type the following in double line spacing with a margin of ten degrees:-
13
SPEED PRACTICE
Type the following in double line spacing with a margin of ten degrees:-
In 1452, Christopher Columbus proto universe grew, it gradually
ignored advice that the Earth was flat cooled. When it was about 3,00,000
and tried to reach India by sailing west years old, things finally settled down
rather than east. He may have enough for atoms to form.
muddled his continents, but he didn’t
fall off the edge, the Earth’s surface is The radiation that had been
of course curved. A similar question trapped finally escaped, an era known
has been bothering cosmologist for as decoupling. Since then, it has been
nearly a century is the universe flat racing through the cosmos largely
Researchers now announce that the keeping itself t itself. Over billions of
answer is yes. Common sense tells us years, it too has cooled with the
that flying through space in a straight expanding universe and what must
tells us that flying through space in a originally have been energetic ultra-
straight line gets you further and violet rays now reach us as feeble
further away from your starting point. microwaves at just a few degrees
But common sense and cosmology above absolute zero. Known as the
(the study of the universe) have little in Cosmic Microwave Background
common. Researchers have no Radiation or CMB this radiation hold
difficulty accepting a universe in which important clues about the early
space itself is curved. Fly for long universe, Tiny differences in density of
enough in curved space and you could the baby universe caused tiny
find yourself back where you started differences in the temperature of the
But the curvature of a universe does escaping radiation. These density
not just bend the brain, it also has a far fluctuations have grown into the
more worrying conclusion. clusters of galaxies we see to day
15
SPEED PRACTICE
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16
SPEED PRACTICE
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There are different forms of
governments in the world like, The administrative machinery
m o n a r c h y, d e m o c r a c y a n d has therefore been divided into a
dictatorship. Every government number of departments like civil
should have a good administrative administration, police, education,
system or machinery to levy and health, engineering and judiciary etc.
collect taxes, maintain law and order, In the present days. The qualifications
to administer justice and to implement have been prescribed for every one of
v a r i o u s s c h e m e s , f o r e ff e c t i v e the posts each department along with
administrative machinery was felt, in the procedure for recruitment and
the ancient days also. There were appointment to those posts. The
excellent administrative set up even at service commissions recruiting
the village level, in India in the ancient boards have been constituted in all the
days. Similarly the Romans gad ab countries, to recruit the persons, for
excellent administrative set up, the various posts in the different
similarly also the British, french and departments. They have been
the Greeks. However the nature of accorded status free from
recruitment and appointment to the governmental interference and
various posts, were more on security of tenure to the members
hereditary ;basis than on any other forming the board with a view to ensure
consideration, in those days that the recruitment is made
impartially without fear or favour.
The duties of the Governments in These bodies conduct examinations,
the ancient days were limited to the interviews and select the suitable
extent of providing security to the candidates to the various posts
people, and defending the country grades.
from foreign invasion. A small and
selected administrative machinery The modern administrative system
was sufficient in those days but the has become much more important in
science and technology have changed these days of the decorative
the entire set up of the society. The governments. The representatives
living conditions of the people have elected by the people need not
i m p r o v e d c o n s i d e r a b l y. The necessarily have neither
provisions of hospitals, educational administrative experience nor talent.
institution, accommodation, highways The representative so elected ,
and transport etc. Have became the therefore have to depend mainly on
primary duty of any modern the administrative machinery to
government. As a result, the discharge their duties, in their elected
administrative machinery has not only offices as ministers.
to be geared up to meet the demand
but also transformed to suit the
modern conditions.
17
SPEED PRACTICE
Type the following in double line spacing with a margin of ten degrees:-
Edward Janner was a doctor in was possible for him “to succeed in
England. He became world-famous getting it solved and treated.
through his vaccination for Small Pox.
Janner was born on 17th of May, 1749 He published his work in 1796
in Berkely at Glon Cestershire, after having studied 27 cases. He
England. His father was a clergy. noticed that in the people who had cow
Janner was sent to a local school for pox they did not contact small pox,
elementary education when he after they were inoculated the fluids of
showed keener interest in the study of cox pox. This led him to undertake a
medicine. Studying for medicine in high risk of inoculating an eight year
those days was an ordeal: one had to old Jimmy Phipps with cox pox virus
get one-self trained under an eminent which he extracted from the fingers of
surgeon. Later, he had to study in a the milkmaid who had cow pox. The
medical college for a period of 2 years. boy contacted cox pox. After seven
In a small village called Sedbury, near weeks, he inoculated small pox virus
Bristol, Janner underwent training in into the same boy, which he extracted
surgery under an able surgeon. At the from the patient of small pox. But the
age of 21, he went to St. George boy did not now contact small pox.
hospital in London, where he had to Now, he inoculated the same virus into
study further and work. After his another healthy person, he contacted
graduation in medicine, Janner went small pox. The he proved beyond
back to his native home to practice doubts that people suffering from cox
medicine. pox would not contact small pox and
they contacted cox pox from the cows.
During his training period a
milkmaid approached her trainee In those days, people believed that
surgeon to get herself treated for one a person had small pox and
Cowpox. Cow Pox was a mild recovered from it is he would never get
sickness common to prevail among small pox again. This was for truth in
mosfc of the milk-vendors. However most of the cases. In other wards,
Janner momentously thought of people and had believed that cox pox
conducting investigations on Cow Pox. and small pox are two different
By this time, his training was getting infections while he proved that people
over and Janner could take up the will not be affected in case they are
issue more vigorously. After many inoculated with the attenuated viruses
years of practice in his native home of cox pox.
and occasional investigation into the
cow pox that had afflicted his milk-
maid. Janner trailed to achieve any
type of success. He also started
working on Small pox with the cases
that had come to his clinic and at last it
18
SPEED PRACTICE
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Indian scientists deserve kudos for manure helps to meet the fertilizer
having developed an appropriate requirements of the farmers in a more
technology in order to meet the fuel economical and efficient manner and
requirements of the rural folk by thereby boost agricultural production,
recycling locally available organic biogas is used for cooking and lighting
resources. Rapid changes and purposes. It is also used in case of
modifications have taken place since larger plants, as motive power for
1950 when the floating dome model driving small engines. In fact the wide
with counter weights was developed scale utilization of Gobar the most
by the Indian Agricultural Research appropriate answer to solve three
Institute. It provides centre guide national inter-connected major
system for smooth movement of gas problems with which the country is
holder and supply of gas at constant faced today food, fertilizer and fuel.
pressure/ This applied technology The anaerobic decomposition of
was looked upon as only of academic organic wastes leads to the production
interest of in the early forties but has of methane, which can be readily used
turned out to be of immense as an energy sources. The mixture of
importance since the last decade due methane, carbon dioxide, hydrogen
to spiraling prizes of petroleum and nitrogen produced in this manner
products, chemical fertilizers and is called biogas. The complex organic
other sources of energy. molecules present in the organise
wastes are first broken down to
This technology gained importance simpler compounds such as acetate,
also on account of the ever-rising hydrogen oxygen, etc. By the action of
demand for petroleum products which a number of different micro organisms.
can only be met by enhanced imports
leading to a further drain on our The simple compounds so
meagre foreign exchange resources. produced are utilised by methogenic
The recycling of indigenous resources bacteria to produce methane.
has at least met a fraction of our Methogenic bacteria can hydrogen
demands and acted as a deterrent on and carbon dioxide for methane
this count. The gas plant is a boon to production. There are two major
the Indian farmers. The two main advantages of this type of energy
products of the project from which source, which are the production of
material gains accrue are enriched gas and the residual manure.
compost manure and Methane gas
made from local resources available in
the villages. Whereas compost
19
SPEED PRACTICE
Type the following in double line spacing with a margin of ten degrees:-
Indian planning has shifted its three regions. These centres formed
emphasis from self-sufficiency in food- the observation centres for the study.
grains to rural development through
agricultural development. Though it
The data were collected and village
continues to be the traditional sector,
level information showed that
progress has become rapid on the
irrespective of the size of the
agricultural front. A continuous flow of
observation center, the distribution of
technology is coming out of the
population among male
research stations. To get the best out and female is almost; equal. The
of it, information about its implication percentage of weaker section
on decision behaviour and policy depends on the nature of the center.
should be made available to the The prosperity of a region depends on
farmers without time lag. Policies and industrial development also industrial
programmes in various sectors and were concentrated in the
levels and their justification depend for municipalities and not in rural areas.
effectiveness on dependable The availability of infrastructural
knowledge. Operational research in facilities resulted in the location of
agriculture an rural development must industries in urban centres. The length
observe conditions which are of road and the number of vehicles
changing rapidly due to technological operating is directly related to the
break-through the data on these are degree of urbanisation. The bullock
not available from the existing cart formed the major mode of
sources. transport in town and village
Information has to be updated panchayats. Regulated markets, co-
frequently foe an effective information operative marketing societies and
system for agricultural development. e ve n co mmi ssi o n ma n d i e s a r e
The centre for agricultural and rural operating with urban base only. This
development studies of the Tamil Nadu shows the need for dispersal of
Agricultural university established a purchase and sale centres to help the
rural observatory in support of its villagers.
developmental research with the
The detailed household survey
specific objectives of carrying out the
showed that while more than forty
survey of resources, production.
percent of the houses were thatched
employment and organisational
ones about sixty percent were tiled
pattern. Tamil Nadu was divided into
houses. As the degree of urbanisation
eight regions based on agro-economic
Conditions. To have rural and urban increased, the percentage of living in
contents, one municipality, one town owned houses decreased.
panchayat and one village panchayat
were selected in each of the above
20
SPEED PRACTICE
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21
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Classica dance in India adheres to a was once part of therites of worship in
rigorous code, though some minor temples and was performed by
improvisations have been attempted dancing girls attached to temple.
and accepted in recent times. Kathakali frkom kerela is a
According to the Hindu mythology, spectacular and powerful dance-
when Lord Sive shook a hand drem, drama, in which the artists don an
the world beatits first rhythm. And as elaborate make-up and enact tales
he moved his body in tune with its beat, from the epics. Kathak began as a
the universe came into being. The religious performance and under
dancing Siva is known as Nataraja and Mughal lpatronage in the 16th and 17th
all classical dancers invoke Nataraja centuries evolved as a court-dance.
as the symbol of cosmic energy. In The Manipuri style of Manipur in
India, the e\aesthetic theory is that eastern India, revolves round the
dance, music and drama are pranks of Krishna when he was young.
inseparable, This principle was first Some of the other schools of Indian
enunciated in Bharatas treatise Natya dance are the Kuchipudi of Andhra
Sastra, written in the 3rd century; Pradesh, Odissii of Orissa, Mohini
B.C.Indian dance essentially tells a Attam of Kerala and the Yakshagana of
story poetically, with movements of Karnataka. For variety, colour and
hand mudras and foot and gesture of drichness of emotion, the Inian dance
eye and row abhinaya, all this is forms have pdractically no parallel in
supplemented and complemented by any other part of the world. In fact,
a set pattern of music. Indian classical dances have traveled
oout of the country to influehelp the art
A characteristic feature of the forms of neighbouring Sri Lanka,
classical dance is the intricate Indonesia, Thailand and even Japan
footwork, tala which is emphasized by and America.
the jingling of ankle-bells by the dancer
as well as the rhythm maintained by the India has also a variety of Tribal and
drummer. There are four main schools Folk dances. To the tribals and village
of Indian traditional dance. By far the folk, dance seems to be the most
oldest of the classical styles is Bharata natural medium of expressio n .
Natyam, which follows the ancient Occasions like marriages. Births,
treatises more closely than any other festivals, fairs, harvests and hunts are
style. With its roots in Tamilnadu, this all marked by dancing. The more
dance, which has retained its purest popular of the folk dances are the
form is usually performed solo and Bhangra (Rajasthan), Ghumer and
comprises movements of pure rhythm, Gibba (Punjab), Garba (Gajarat),
reamatic rendering of a story or Kolattam (Tamilnadu and Karnataka)
depiction of a mood Bharata Natyam and Kaikottikali(Kerala).
22
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23
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24
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25
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SPEED PRACTICE
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The brain is the essential organ similar proportion of total body weight.
of mind. As the chief focus of the Two writers hold opposite records for
nervous system the brain, with its vast brain size. The writers hold opposite
number of cells closely inter-linked, is records for brain size. The brain of the
related to all the tissues and organs of Russian author Ivan Turgenev
the body by means of nerves. The weighed 2.012 kilogram.
reception by the brain cells of
messages from the various sense The brain of the French writer
organs arouses what is called Anatole France (1844-1924) weighed
sensation and consciousness, which little more than half that figure, 1.017
from a physiological point of view, is kilogram. The grain is divided into two
simply awareness of sensation. All hemispheres, each a mirror image of
mind functioning is therefore primarily the other. The right hemisphere
dependent on efficient sense organs controls the muscles of are receives
and healthy nerves to transmit information from the left half of body.
impulses when these sense organs The left hemisphere monitors are
are stimulated. controls the right half of the body. In
right handed people, the majority, the
In turn, consciousness depends left side the brain is concerned with
upon the integrity of the brain cells such skills reading, writing and talking.
and should these cells be injured, as in The right hemisphere deals with
concussion from a blow or damaged by artistic activity and the workings of the
the poisons of alcohol or disease, then imagination. In left handed people the
consciousness may be reduced or functions the two hemispheres many
completely suspended. All forms of be reversed. The average brain
mental activity use up energy in then contains about ten thousand million
ever cells and this need is met with by neurons-microscopic nerve cells.
an increased flow of blood containing
nutriment to the brain triples between Each cell has a slender
birth and adulthood- reaching a final projection call an axon which links if to
weight of about 1 kilogram fro men and other parts of the central nervous
1.3 kilogram for women. By the age of system. Some axons stretch the
50 though, it shrinks slightly, losing length of the spinal cord making them
about 30 grams. There is no more than a meter (23.3 ft) long and
correlation between brain size and the longest cells in the body. Each
intelligence. A man's brain is usually neuron is also linked to neighboring
slightly larger than a women's but in neurons by upto 50,000 connections
both sexes the brain makes up a knows as dendrites.
27