Human resources

Tasks and responsibilities:

Support the recruitment process:

 Support in Gaza base recruitment processes and prepare all needed documents during the recruitment
processes (announcements, job offers ... etc.).
 Support in CVs screening upon the announcement of new recruitments.
 Sending formal communications to candidates, responding to candidates’ enquiries, and arrange the schedule
for test and interviews, creating interviews on People ADS (HR online system) and sending apology letters.
 Attending the written tests as AAH focal point.
 Archive the documents related to the recruitment process appropriately.
 Create new positions (if needed) and open the recruitment on People ADS (with HR Officers support).
 Follow-up new hires orientation by receiving and providing all documents needed upon the arrival of each new
staff member
 Supporting in the coordination of the briefing agendas, enduring smooth and complete induction provided to
each new staff member.

HR administrative management: 

 Prepare under the supervision of HR officer all Gaza staff employment contracts, contract amendments and
contract extensions.
 Follow-up and update on regular basis, the Gaza employees’ files, and make sure that all documents are
available, signed and correctly archived (digital and physical) according to AAH archiving guidelines.
 Upload all necessary information and documents in the organization’s online HR system
 Follow-up the attendance software for Gaza employees, prepare the attendance sheets and following up the
required signatures and proper archiving.
 Check and validate each employee monthly attendance report versus approved leaves and overtime requests.
 Follow up the leave requests for Gaza staff members and maintaining up to date records of validated leave’s
requests according to the Internal Regulations
 Prepare the Gaza base monthly payrolls and salary advances under the supervision of the HR Officer
 Distribute monthly salary slips to Gaza employees.
 Regularly update the emergency contact list & Gaza base organigram.
 Prepare and follow up HR letters and documents upon request (Working certificate, probation period letters,
exit checklist ... etc.)
 Follow up the signing of timesheets through the online signature tool.

Health Insurance management:

 Act as AAH focal point for health insurance enquiries and getting needed approval from the company for the
various health related procedures.
 Prepare health insurance claims and follow up staff insurance reimbursement.
 Follow up adding new employees to the health insurance policy and removing employees upon their departure.
 Follow up the health insurance payments with finance department.
 Support the HR department in case of updating/renewing the health insurance policy annually upon request
and if needed.

Other tasks:

 Support the HR Officer in the follow-up of the implementation of the Annual Training Plan, Action Against
Hunger’s training platform upon request and when needed.
 Support in the follow up of annual performance appraisals and probation period appraisal.
 Collaborate with HR officer in updating the HR monthly report.