PROJECT Supply and Installation of Exhaust Hood at the VATEL Kitchen OFFICIAL BID TEMPLATE

LOCATION Atrium REFERENCE NO.

SUBJECT Terms of Reference
ITEM ITEM DESCRIPTION
1 GENERAL CONDITIONS
1.1 Standard template shall be used for bid proposal. Non-compliance shall be disqualified from the bid.
1.2 Proposal cost shall be based on actual area verification, indicated areas are for project reference only.
1.3 Contractor shall include tools/ equipment, labor, and materials to perform project
1.4 All works shall follow standard engineering applications, repairs and installation procedures.
1.5 Contractor shall comply construction best practices
1.6 Any revisions shall be pre-approved by the Engineering Center (in writing) before implementation.
1.7 Full skilled workers/technician
1.8 Workers respective I.D.’s and uniforms (working shoes, decent working clothes, and personnel grooming).
1.9 All materials to be used shall pre-approved by Engineering
1.10 Contractor shall provide a scheduled program of for the project implementation
1.11 Contractor shall be responsible to supervision and inspections until project was completed
1.12 Guaranteed quantity of materials.
1.13 Including all necessary tools and equipment required for the project. Borrowing of such from DLS-CSB property is not allowed, unless for emergency cases only.
1.14 SAFETY REQUIREMENTS
1.14.1 DOLE approved construction safety program .
Contractor shall provide and make all proper, necessary and sufficient, precautions, safeguards and protection against the occurrence of the happenings, accidents, injuries, or
1.14.2
damages hurt to any person during progress of work.
1.14.3 First aid kit.
1.14.4 Safety work signages and precautions shall be placed at work area at all times.
1.14.5 Working area shall be kept safe, clean, and order at all times.
1.14.6 No hot works shall be permitted without the PPE/proper safety requirements inplaced in the work areas
1.15 RECTIFICATION WORKS
1.15.1 Minor rectifications during actual works shall be included.
1.15.2 Major corrections seen shall be notified in formal writing to the Engineering Center.
1.16 TERMS OF PAYMENT
1.16.1 30% Down payment, progress billing with 10% retention
1.17 LIQUIDATED DAMAGES
1.17.1 Liquidated Damages: 1/10 of 1% of the contract amount per day delay from the required completion date.
Unit Cost w/
2 SCOPE OF WORKS AND SPECIFICATIONS Qty Unit Total
VAT
This item shall consist mobilization/ demobilization, preparation of hood design shop drawings/ plans, furnishing of all materials, tools,
2.1 labor, PPE's , and other necessary equipment for the project implementation ,and other facilities in under taking of proper preparation 1 lot Inclusive 0
and applications required base on proposed design/ plans and specifications
Fabrication and installation of the Commercial type Kitchen Exhaust hood ventilation system provided with mechanical grease
2.3 filtration/baffle type and LED light system. SS 304 metal shhet min. Ga. No. 20. Includes retrofitting works to be connected with
existing duct. Please check kitchen layout for reference
Provision for the future capture jet to control smoke spill, UV- C Capture Technology, Demand controlled Ventillation system 1 lot
2.3.1
connection/attachments
Rouging -ins and wirings from EE room to kitchen hood. Use 1/2" EMT pipes, 3.5mm2 THHN wires ,includes pipe fittings/connectors,
2.4
and other consummable items to complete the installations
2.5 Perform testing, termination and commissioning 1 lot Inclusive 0

2.6 CLEARING WORKS

2.6.1 Rehabilitation works on damaged areas 1 lot
2.6.2 Cleaning and clearing of work area and perimeter for each day of work completion 1 lot Inclusive
2.6.3 Hauling, handling and pull out of all debris, excess, and unwanted materials 1 lot Inclusive
3 OTHER RELATED WORKS & REQUIREMENTS
3.1 Contractor shall provide warranty of workmanship. 1 lot Inclusive
3.2
Conduct orientation of perimeter lighting system
Reports with photos before and after works were completed shall be attached to the billing docs.
3.3 1 lot Inclusive
Submit signed and sealed as-built plan soft copy and hard copy
3.4 1 lot Inclusive
4 PROJECT REPORT
4.1 Submission of progress report and project development photos for every billing submitted. 1 lot Inclusive
4.2 Report inclusions: Enclosure clearance for all utilities, finishing methodologies, and photos). 1 lot Inclusive

4.3 Before and after photos and accomplishment report shall be given to the Engineering Office upon completion of the project. 1 lot Inclusive

4.4 Warranty certificate shall be submitted upon completion and acceptance of the project. 1 lot Inclusive
5 CARI (COMPREHENSIVE ALL RISK INSURANCE) INCLUSIONS
5.1 Both parties (DLS-CSB and CONTRACTOR) shall have the authority to claim.
Full responsibility for any work -related incidents, personnel injuries or death brought about by accidents and/or non-compliance with
5.2 safety standard engineering work procedures, during and/or after work implementation of the project that may occur to their workers or
any third party within the building premises and its perimeter.
1 lot
Full responsibility for any work -related incidents brought about by accidents and/or non-compliance with safety standard engineering
5.3 work procedures, during and/or after work implementation of the project that may occur to the work site, bring damage to existing
facilities, property and building premises of DLS-CSB, and its perimeter.
6 DISCLAIMER AND NOTICE OF CONFIDENTIALITY
 The content of this document and pertinent attachments, are intended solely for the bid participants and other individuals or entities who are authorized to receive these. Please be
6.1 advised that disclosure, distribution or copying of the information herein is strictly prohibited and may be unlawful. If you get hold of these in error or unintentionally, please notify the
Center for Engineering Services and/or return the documents immediately.

TOTAL COST P

VERY IMPORTANT: Submit this OFFICIAL BID TEMPLATE ( 1 orig.+ 1 photocopy), with no alterations. Other format will NOT be accepted. Please fill in all the
required fields Below
AMOUNT IN WORDS
INCLUSIVE OF VAT
COMPANY NAME
BUSINESS ADDRESS
AUTHORIZED
SIGNATORY (NAME
AND POSITION)
SIGNATURE OVER
PRINTED NAME
DATE