Portfolio Task #2 (Paired): Report Writing

Name: Andrea Castañeda

Working in pairs or groups of 3, you will now critique a sample report. Identify the
situations where rules of report writing were broken, and explain the errors.
Submit one assignment per pair/group.

Sample Report:

Wednesday

A crazy day! SMH! We all felt overwhelmed today as so much happened! Too existed
to sit and right longer notes so this will be a quick one – IMO, Ky was basically acting
like a thug. He was trying to impress the girls, especially Chantelle, by rapping and
laughing loudly in class and ignoring us when we addressed him. When I tried to
speak to him about this behaviour, he put his earbuds in, turned his music up loudly,
and did not respond to me. I finally lost it and had it out with him. He’s now
claiming I threatened him, but that didn’t happen. Telling him he’ll be suspended is
not a threat! Also, before that, he kept going to his locker. I don’t know what he was
doing there but it seemed suspicious. I hope tomorrow is a better day. I’ve sent a
copy of this to Ky’s other teachers and school staff so they’re aware of what went on
today. Long day!

Error Type Give examples of this error Explain what was wrong
from the report with this phrasing

Clear A crazy day!  This note has confused

parts, making difficult to
SMH! understand.
 The use of slangs makes
IMO unclear the report.
 Reports should be
written using formal
English.

Concise … it seemed suspicious.  This report includes

speculation and opinion
Ky was basically acting like of the student and the
a thug. event.
 He was trying to impress
the girls.
Too existed to sit and
right longer notes so this
will be a quick one
Complete Wednesday… ?
Correct Makes a lot of inferences in 
the report.
Confidential I’ve sent a copy of this to
Ky’s other teachers and
school staff…
… especially Chantelle…
Confined I’ve sent a copy of this to
Ky’s other teachers and
school staff…
 That information is
unnecessary and not
relevant to the purpose
of the report.
 She should focus on
reporting the facts, not
assumptions or
perceptions.
 This report only includes
the day, but the full
date is missing
(Wednesday, February
4th, 2020).
 In addition, the EA
signature or the person
who took the notes is
also missing.
The report is not 100%
accurate.
 The student information
in the reports remain
confidential.
 Clearly, the EA is not
following the applicable
laws and policies related
to maintaining
confidentiality. She says
she would send the
notes to the staff to
report the situation.
 Only the name of the
student involved or
observed can appear in
the report, in this case
the name of other
student appears.
 This formal observation
should be locked in a file
cabinet and should
never be on display out
for others to read.