WINTHR WINTHROX LABORATORIES PVT.

LTD
QUALITY ASSURANCE DEPARTMENT

Title:- STANDARD OPERATING PROCEDURE Document # :

Subject:- SOP FOR INDENTING HR/I.D/002
Issue Date: Aug-2019 Review Date: Aug-
2022
Prepared by: Checked by: Reviewed by: Approved by:
Procurement Officer Regulatory Affairs Import Manager Executive
Officer Regulatory

1. OBJECTIVE:

To ensure uninterrupted flow of materials and to develop alternative and reliable source of supply.

2. SCOPE:
This procedure is applicable to all employees working in Import to ensure continuous purchase flow of
materials with reliable source.

3. RESPONSIBILITY:
 Warehouse Officer: Requisite the material timely
 Import Manager: Communication with Indentors
 Regulatory Department: To prepare documents required by ADC Office.
 Clearing and Forwarding Agent: To clear shipment from port.

4. PROCEDURE:

4.1 The indenting procedure are divided into the four parts:

a) Requisition Receiving
b) Indenting
c) Preparing Documents for ADC office
d) Shipment Clearance

4.2 Requisition Receiving

4.2.0 Active Material Requisition raised by Warehouse Department to front desk office.
4.2.1 Front Desk provide the requisition to Procurement department after file the requisition number.
4.2.2 After receiving requisition, it is cross check by procurement department and proceed it for further.

4.3 Indenting
4.3.0 The active raw material which is requested by warehouse, Import department sent inquiry to all
indentors .
4.3.1 After receiving quotations from indentors, we do competitive rate and vendor analysis and get the
indent on best possible prices.

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 WINTHR WINTHROX LABORATORIES PVT. LTD
QUALITY ASSURANCE DEPARTMENT

Title:- STANDARD OPERATING PROCEDURE Document # :

Subject:- SOP FOR INDENTING HR/I.D/002
Issue Date: Aug-2019 Review Date: Aug-
2022
Prepared by: Checked by: Reviewed by: Approved by:
Procurement Officer Regulatory Affairs Import Manager Executive
Officer Regulatory

4.3.2 After reviewing indent, we open indent by submiiting Bank Contract/LC/TT in respective bank.
4.3.3 After receiving BC/LC/TT from bank, we share it with our approved indentor.Afterwards, Indentor
will send Pre shipment documents.
4.3.4 Import department will provide pre shipment documents to Regulatory department for further
procedure.

4.4 Preparing Documents for ADC office

4.4.0 Regulatory department first will approve documents, after approving they prepare ADC and DIL.
4.4.1 Once signed DIL received from ADC office, Import department will send DIL to indentor.
4.4.2 On the basis of approved DIL, indentor will ask supplier to release the shipment of material and
original documents.

4.5 Shipment Clearance

4.5.0 On the requirement of C&F Agent, Import department will provide original ADC, DIL,
preshipment documents to Clearing and Forwarding agent for the release of shipment from port.
4.5.1 After providing required amount for the clearance, C&F Agent will deliver material in company
along with all original documents and bills.

5.0 DISTRIBUTION:-

Documents Distributed to Signature with date

Master Import Department

Copy Warehouse Department

Copy Regulatory Department

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