N° : PGE Ω 002

EXECUTION ENGINERING PROCESS Rev. Ver. : C

Dated : May 09
FILING PHILOSOPHY
Page : 1 / 13

Purpose:

This filing philosophy sets the ways and means to file and order all documents produced for
a project in execution.

All staff of the Design Department shall apply this procedure, particularly for the following:
• Suppliers and Equipment documents,
• Internal management,
• Technical documents.

TABLE OF CONTENT
1. ELECTRONIC FILLING ......................................................................................................................................................................2
1.1. Domain of application............................................................................................................................................................................2
1.2. Usage......................................................................................................................................................................................................2
1.3. Description .............................................................................................................................................................................................2
1.3.1. Suppliers' Folder (Yellow folder) ............................................................................................................................................2
Y.0. Proposal Documents............................................................................................................................................................................2
Y.1. General Documentation.......................................................................................................................................................................2
Y.2. Inquiry .................................................................................................................................................................................................3
Y.3. Order Documentation ..........................................................................................................................................................................4
Y.4. Logistics...............................................................................................................................................................................................4
Y.5. Inspection and controls........................................................................................................................................................................4
Y.6. Final Supplier Documentation for the entire plant .............................................................................................................................4
1.3.2. Internal folder (White folder) ..................................................................................................................................................5
W.1. Communication ..................................................................................................................................................................................5
W.2. Project Management...........................................................................................................................................................................5
W.3. Degremont Internal Correspondence .................................................................................................................................................6
W.4. Quality ................................................................................................................................................................................................6
W.5. Safety ..................................................................................................................................................................................................6
W.6. Minutes of internal meetings..............................................................................................................................................................6
1.3.3. Technical folder (Blue folder) ..................................................................................................................................................7
B.0. Proposal technical documentation.......................................................................................................................................................7
B.1. General Documents .............................................................................................................................................................................7
B.2. Process Documentation .......................................................................................................................................................................7
B.3 General Drawings .................................................................................................................................................................................7
B.4. Building drawings................................................................................................................................................................................7
B.5. Electricity, Instrument / Automatic Control Systems .........................................................................................................................7
B.6. Civil Documents ..................................................................................................................................................................................7
B.7. Prefab, erection and piping..................................................................................................................................................................7
2. PAPER FILING .....................................................................................................................................................................................8
2.1. Usage of paper documents.....................................................................................................................................................................8
2.2. General note ...........................................................................................................................................................................................8
2.3. Description .............................................................................................................................................................................................9
2.3.1. White file – GENERAL FILE..................................................................................................................................................9
2.3.2. Blue file – TECHNICAL FILE................................................................................................................................................9
2.3.3. Red file – COMMENT BY CLIENT / CONSULTANT .......................................................................................................9
2.3.4. Yellow file – EQUIPMENT PACKAGE ..............................................................................................................................10
File Y.1: General Documentation .............................................................................................................................................................10
2.3.5. Drawing production filing (Blue file)....................................................................................................................................11
General point.................................................................................................................................................................................................11
2.4. Copy of documents ..............................................................................................................................................................................12
2.5. Drawing filing process.........................................................................................................................................................................13

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 2 / 13

1. ELECTRONIC FILLING
1.1. Domain of application
This plan is applicable to all Design & Build projects.

This plan is applicable for electronic files only (for hard copies refer to Chapter No2). A
C
dedicated directory for the project should be created including the under-mentioned folders
and sub-folders. For hard copies, the filing plan is done exactly in the same way, except that
for heavy subjects and for easier use, a folder can be split into several binders. The proper
filing of documents is the responsibility of the person in charge of the subject (i.e. MDE for a
specification, CAD Leader for a set of General Assembly Drawings…).

1.2. Usage
Each of the folders in the classification plan defines the level of classification ranging from
general to particular. The first two detailing levels are already specified according to the
project, the third detailing level is optional leaving the choice to the project manager at the
commencement of project execution. The fourth detailing level is flexible.

The project documentation shall be properly stored and accessible to everyone.

1.3. Description
1.3.1. Suppliers' Folder (Yellow folder)
This folder contain consultations with suppliers, choice of suppliers, material
specification and order, order follow up, logistics, folders on maintenance of material. It s
structured as follow:

Y.0. Proposal Documents

The purpose of this folder is to file all documents related to Equipment Package issued by
the Proposal department and that have been transferred to the Execution team.

Y.1. General Documentation

ƒ Y.1.1. General Specifications
This sub-folder is used to file all general specifications such as Contract General
Specification, Piping Class, Protection and Coating Specification… as well as general
documents to be used for the other specifications i.e. template of appendices…
ƒ Y.1.2. Specification Follow up
This sub-folder is used to file all the tracker lists, other documents produced to monitor
the progress of the Equipment Package activity i.e. Minute of Meeting for weekly review
of Equipment Progress…
ƒ Y.1.3.Pre-selection Tables
This sub-folder keeps the record of the pre-selected equipment or Vendors at the
beginning of the execution phase (main equipment with impacts on design)

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 3 / 13

Y.2. Inquiry
ƒ Y.2.1. Inquiry follows up
This folder is built by the Procurement Department to follow-up the progress of Enquiries.
ƒ Y.2.2 Equipments / Sub contracted services
Model to be duplicated equipment wise (with specification number)
o Y.2.2.1 Inquiry document or specification
Basically, the specification itself with its appendices, additional files if applicable
(drafts, calculation note, extract of tender…)
o Y.2.2.2 Client approval Specification
Basically, the specification itself with its appendices, additional files if applicable
(files received from Vendor to build the specification for approval…)
o Y.2.2.3 Comparative tables and selection
This folder contains the final Technical Comparison Table with recommendations
o Y.2.2.4 Supplier
Model to be duplicated
ƒ Y.2.2.4.1 Internal and external correspondence
This folder contains the correspondence (letters, fax, copy of e-mail) and
support documents for correspondence (TQR sheet…)
ƒ Y.2.2.4.2 Offer documents
As the commercial/financial offer is entered by the Procurement
Department in Emerald, this folder is normally not used.
ƒ Y.2.2.4.3 Design documents
As the technical offer is entered by the Design Department in Emerald,
this folder is normally not used.

Note: in order to avoid numerous folders located in Y.2, it is recommended to add a folder grouping same type
equipment folder Y.2.2.

Example:
Y.2.2 Valves
Y.2.2 Butterfly valves Treated Water – DGT-000-L-SP-EQ-001
Y.2.2.1 Specification for Inquiry
Y.2.2.2 Client approval Specification
Y.2.2.3 Comparative tables and selection
Y.2.2.4 KSB AMRI
Y.2.2.4.1 Internal and external correspondence
Y.2.2.4.2 Offer documents
Y.2.2.4.3 Design documents
Y.2.2.4 ADVANCE VALVES
Y.2.2.4.1 Internal and external correspondence
Y.2.2.4.2 Offer documents
Y.2.2.4.3 Design documents
Y.2.2 Regulating Valve Sand Filter – DGT-131-L-SP-EQ-002
Y.2.2.1 Specification for Inquiry
Y.2.2.2 Client approval Specification
Y.2.2.3 Comparative tables and selection
Y.2.2.4 KSB AMRI
Y.2.2.4.1 Internal and external correspondence
Y.2.2.4.2 Offer documents
Y.2.2.4.3 Design documents
Y.2.2.4 TYCO
Y.2.2.4.1 Internal and external correspondence
Y.2.2.4.2 Offer documents
Y.2.2.4.3 Design documents

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 4 / 13

Y.3. Order Documentation

ƒ Y.3.1 Equipment XX / Supplier YY
Model to be duplicated
o Y.3.1.1. Order specification
Only the specification and its appendices specifically used for the Letter of Intent
and the Purchase Order shall be filed here by the Design Department.
o Y.3.1.2. Order
Clearance for LOI and for PO (C-LOI & C-PO) is filed by Design Department.
The Purchase Order with the associated contractual documents (Conditions of
Purchase, General Specification…) shall be filed here by the Procurement
Department.
o Y.3.1.3 Order follows up
ƒ Y.3.1.3.1 Supplier correspondence
ƒ Y.3.1.3.2 Minutes of meeting

o Y.3.1.4. Billing/finance
This sub-folder is created, used and updated by the Procurement Department.
o Y.3.1.5 Technical document / Drawing
This sub-folder is used to file all documents, drawings… received from the
Vendor.
Y.4. Logistics
This folder is created, used and updated by the Procurement and Logistics Department.
ƒ Y.4.1. Follow up
o Y.4.1.1. Project Review
o Y.4.1.2. Quotation and invoicing
o Y.4.1.3. Logistics order follow up
o Y.4.1.4. Logistics statutory
o Y.4.1.5. Reporting
ƒ Y.4.2. Shipping
o Y.4.2.1 Shipping No. XX
Model to be reproduced
ƒ Y.4.2.1.1 Shipping list
ƒ Y.4.2.1.2. Bills
ƒ Y.4.2.1.3. Certificate of origin
ƒ Y.4.2.1.4. Transport documentation
ƒ Y.4.2.1.5. Transport insurance
ƒ Y.4.2.1.6. Order regularizations
ƒ Y.4.2.1.7. Voucher of delivery
ƒ Y.4.3. Freight forwarder
o Y.4.3.1. Offers
o Y.4.3.2. Offer Analysis
o Y.4.3.3. Final selection
o Y.4.3.4. Correspondence
ƒ Y.4.4.Packing
Y.5. Inspection and controls
This folder is created, used and updated by the Procurement and Quality Control Department.
ƒ Y.5.1.Quality Inspection, control and inspection reports
ƒ Y.5.2.Shipping Control
ƒ Y.5.3. Final Control
ƒ Y.5.4. Audit
Y.6. Final Supplier Documentation for the entire plant
This folder is usually built with the same organization than the folder Y.3.1, equipment-wise or
supplier-wise.

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 5 / 13

1.3.2. Internal folder (White folder)

Folder containing internal exchange comprising of all aspects of safety and quality
management, financial management (other actualizations), record of internal meetings.

W.1. Communication
ƒ W.1.1. Presentations
ƒ W.1.2. Photos
ƒ W.1.3. Videos
ƒ W.1.4. Press articles

W.2. Project Management

ƒ W.2.1. Internal administration
ƒ W.2.2. Internal financial Correspondence
ƒ W.2.3. Internal project kick off meeting
o W.2.3.1 Marking index / Price sheet / AI sheet / internal order
ƒ W.2.4. Resource management/Budget
o W.2.4.1. Project
o W.2.4.2. Engineering
ƒ W.2.4.2.1 Engineering budget
o W.2.4.3. Procurement Logistics
o W.2.4.4. Work site
o W.2.4.5. Installation
o W.2.4.6. Commissioning
ƒ W.2.5. Risk management
o W.2.5.1. Risk Matrix
o W.2.5.2. Register of unlined
ƒ W.2.6. Project Planning
o W.2.6.1. General Planning
o W.2.6.2. Design Planning
o W.2.6.3. Supplier & Logistics Planning
o W.2.6.4. Work site Planning
o W.2.6.5. Installation Planning
o W.2.6.6. Commissioning Planning
ƒ W.2.7. Actualization and Progress
o W.2.7.1. Project Actualization
o W.2.7.2. Engineering actualization
o W.2.7.3. Work site Actualization
o W.2.7.4. Monthly Project Report
ƒ W.2.8. Modification note
o W.2.8.1. Client
o W.2.8.2. Partner
o W.2.8.3. Internal
ƒ W.2.9. Project finalization
o W.2.9.1. Non quality review
o W.2.9.2. Project Analysis PECT

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 6 / 13

W.3. Degremont Internal Correspondence

ƒ W.3.1. General Correspondence
ƒ W.3.2. Design office
ƒ W.3.3. Procurement / Logistics (procurement/logistics)
ƒ W.3.4.Subsidiaries
ƒ W.3.5.Contractual Documentation (Procurement / Logistic)
ƒ W.3.6. Experts (DTG, R&D)
ƒ W.3.7. Work site
ƒ W.3.8. Installation
ƒ W.3.9. Commissioning
ƒ W.3.10. Operations
W.4. Quality
ƒ W.4.1. Quality control data
ƒ W.4.2. Non-quality
o W.4.2.1. Deviation log
o W.4.2.2. Non conformity report
ƒ W.4.3. Continuous Improvement
o W.4.3.1. Non-quality documents other than those specified
(W.3.3.1, W.3.3.2)
o W.4.3.2. Feedback
W.5. Safety
ƒ W.5.1. Hygiene /Sanitary regulations
ƒ W.5.2. Organization of manpower control
W.6. Minutes of internal meetings
ƒ W.6.1.Transfer meeting
ƒ W.6.2.Kick off meeting
ƒ W.6.3.Technical review meeting
ƒ W.6.4. Triangle Kick off meeting
ƒ W.6.5.Target meeting
ƒ W.6.6. 50 % progress meeting
ƒ W.6.7. Installation preparation meeting
ƒ W.6.8. Commissioning preparation meeting
ƒ W.6.9 HAZOP meeting
ƒ W.6.10. Project closing meeting
ƒ W.6.11. Design organization meetings
o W.6.11.1 Weekly meeting.
o W.6.11.2 Design Office meetings
ƒ W.6.12. Triangle meeting
ƒ W.6.13. Minutes of design progress
ƒ W.6.14.Other Internal meetings

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 7 / 13

1.3.3. Technical folder (Blue folder)

This Folder contain all technical aspects to be exchanged during project execution
B.0. Proposal technical documentation
B.1. General Documents
ƒ B.1.1. Pilot test- Jar test
ƒ B.1.2. Lists (drawings, valves, motors, instruments, etc)
ƒ B.1.3. Maintenance Instructions
ƒ B.1.4. Shipping Instructions
ƒ B.1.5. Erection Instructions
ƒ B.1.6. Operating Manual
ƒ B.1.7. Commissioning
ƒ B.1.8. Analysis
ƒ B.1.9. AMDEC / HAZOP / EROP report
ƒ B.1.10. Ventilation Studies
ƒ B.1.11. Equipment handling Studies
B.2. Process Documentation
ƒ B.2.1. PID
ƒ B.2.2. PFD
ƒ B.2.3. Mass Balance Sheet
ƒ B.2.4. Calculation notes
ƒ B.2.5. Hydraulic Profile calculation
ƒ B.2.6. Design Report
ƒ B.2.7. Control Philosophy / FDS
B.3 General Drawings
ƒ B.3.1. Plant layout
o B.3.1.1 Safety plant layout
o B.3.1.2 Noise study plant layout
ƒ B.3.2. Underground network
ƒ B.3.3. Site survey drawings /Architectural Drawings
ƒ B.3.4. Hydraulic diagram
B.4. Building drawings
ƒ B.4.1. Structure N° XX (Model to be reproduced)
o B.4.1.1 Civil guide drawings GC
o B.4.1.2 Formwork/structural drawings
o B.4.1.3 Assembly drawings
o B.4.1.4 Isometric drawings
o B.4.1.5 Detailed Drawings
B.5. Electricity, Instrument / Automatic Control Systems
ƒ B.5.1. Power balance + lists
ƒ B.5.2. Single wire diagram
ƒ B.5.3. Loop diagram
ƒ B.5.4. Detailed functional analysis FDS
ƒ B.5.5. Instrumentation drawings
ƒ B.5.6. Control and Automatism drawings
ƒ B.5.7. Functional architecture specification
ƒ B.5.8. Electrical drawings
B.6. Civil Documents
• B.6.1. Calculation notes
• B.6.2. Soil Investigation Notes
• B.6.3. Construction drawings
• B.6.4. Civil construction note
B.7. Prefab, erection and piping
• B.7.1. Calculation notes
• B.7.2. Drawings
Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha
 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 8 / 13

2. PAPER FILING

2.1. Usage of paper documents

As many documents are available in soft copies under different software’s (Poseidon, Emerald,
Lotus…), it is not required to print and file all documents related to a project.

For a given folder, all binders shall be of the same type, size and the color shall follow the color
described hereafter.

2.2. General note

Each Binder shall be correctly named and shall mention the following:
• Reference of the contract: name and number
• Name of the Binder (content)
• If several binders are required for the same topic, numbering shall be given (ex: 1/3, 2/3, 3/3)

Original print (with signature)

All original prints of contractual documents produced during engineering stage shall be kept and
filed separately.
Contractual documents are drawings and documents issued to the Client.

These original documents are required for any reference in case of contractual discussion.

Date
If no date is mentioned on the document, or if the date of submission of the document is different
than the date mentioned in the title block, then the date shall be manually written, besides the
stamp “MASTER”.

Old revision
Old revision document shall be stamped “SUPERSEDED” and kept together with “MASTER”
document.

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 9 / 13

2.3. Description
2.3.1. White file – GENERAL FILE
These files (3 in number) are for general document filling and contain the following data

File - “Correspondence in” File – “OMEGA Milestones”

Filed according to IDR (income document ¾ Transfer Meeting
reference) with following contain:
¾ Kick off Meeting
¾ Transmission Form ¾ Technical Review Meeting
¾ Internal Note ¾ Triangle Kick off Meeting
¾ Letter ¾ Target Meeting
¾ Fax ¾ 50% Progress Meeting
¾ E-mail ¾ Triangle Meeting
File – “Correspondence out” ¾ Minutes of Design Progress
¾ Transmission Form ¾ Other Internal Meeting
¾ Internal Note ¾ Engineering Quality Plan Book
¾ Letter ¾ Actualization MOM
¾ Fax ¾ H&S MOM – Risk matrix
¾ E-mail

2.3.2. Blue file – TECHNICAL FILE

This file contains all latest document submitted (to client, Subcontractor, Consultant, etc.) it shall
be master stamped and organized as follow:

¾ Mass Balance Sheet ¾ Control Philosophy / FDS

¾ Calculation Notes ¾ Civil construction note
¾ Hydraulic Profile ¾ Document List

C
¾ Design Report ¾ Id System for P & ID
¾ Electrical data (Load list, Cable list, etc)
¾ Instrumentation data (Instrument List, etc.)

2.3.3. Red file – COMMENT BY CLIENT / CONSULTANT

This file is for the document commented / approved by client it contains the following:
¾ Comment by client / Consultant ¾ Comment by client / Consultant
Drawing General document
¾ Comment by client / Consultant
Equipment package

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 10 / 13

2.3.4. Yellow file – EQUIPMENT PACKAGE

This file is for the equipment package related data it shall be organized according to the
following:

File Y.1: General Documentation File Y.3: GfA & GfO

C (To duplicate equipment wise)
¾ General Specifications
This sub-folder is used to file all general
specifications such as: ¾ Client Approval Specification
Basically, the specification itself issued to client
Æ Contract General Specification
with its appendices, additional files if applicable
Æ Piping Class (files received from Vendor to build the
Æ Protection and Coating Specification specification for approval...)
Æ Inspection And test plan
Æ Electrical general specification ¾ Order Documentation
Æ Instrument general specification o Clearance for LOI and PO
ÆOther general document related to Shall contain the specification and documents
equipment package used for the C-LOI and C-PO.
o Documentation further to LOI and PO
¾ Specification Follow up Shall contain documentation supplied by
This sub-folder is used to file all the tracker Vendor after PO (drawings for manufacturing
lists, other documents produced to monitor clearance, technical documentation,
the progress of the Equipment Package certificates…
activity i.e. Minute of Meeting for weekly
review of Equipment Progress…
¾ Pre-selection Tables
This sub-folder keeps the record of the pre-
selected equipment or Vendors at the
beginning of the execution phase (main
equipment with impacts on design)

File Y.2: GfI

(To duplicate equipment wise)

¾ Inquiry document (or specification)

Basically, the specification itself with its
appendices, additional files if applicable
(drafts, calculation note, extract of tender...)
organized with separators if required.
¾ Comparative Tables and Selection
Final TCT with recommendations, signed.
¾ Vendors files
(Model to be duplicated for each Vendor),
shall contain the following data:
o Internal / external correspondence
Including any relevant correspondence,
such as TQR sheet…
o Supplier Offer documents
Including technical offer, commercial offer
if any, attachment drawing, etc…

Notes:
o Master specifications and specifications shall be filed in this binder.
o Superseded documents shall have a stamp.
o Original documents with signature shall be filed separately (by Technical Assistant)
Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha
 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 11 / 13

2.3.5. Drawing production filing (Blue file)

This file contains all latest drawing submitted (to client, Subcontractor, Consultant, etc.) as well
as all previous revision submitted. Latest submitted documents are stamped “MASTER”.
Previous revisions are stamped “SUPERSEDED”. This file is structured as follow:

GENERAL ASSEMBLY P&ID / LIST

Master Doc
¾ Civil Guide Drawings GC Master Doc
¾ Formwork / Structural Drawings
Copy sent to civil contractor with our comment only ¾ P&I D
¾ Mechanical Assembly Drawings ¾ Motor List
¾ Isometric Drawings ¾ Valve List
¾ Detailed Drawings ¾ Equipment List
¾ Basic Drawings ¾ Instrument List
¾ Electrical Drawing
Superseded Doc Superseded Doc
¾ Superseded Civil Guide Drawings
¾ Superseded Formwork / Structural Drawings ¾ P&I D superseded
Copy sent to civil contractor with our comment only
¾ Superseded Mechanical Assembly Drawings
¾ List superseded
¾ Superseded Isometric Drawings
¾ Superseded Detailed Drawings
¾ Superseded Basic Drawings
¾ Superseded Electrical Drawings

General point
We distinguish several categories of drawings:

⇒ Drawings made during the proposal stage

Keep only latest electronic copy

⇒ Civil structural drawings (or consulting engineer drawings)

At receipt these drawing shall be stamped “RECEIVED” with date
If a given drawing is received several times, with different revision the old revision
shall be stamped “SUPERSEDED” and kept in the same file.

⇒ Drawings produced during engineering stage

¾ Only submitted document shall be filled
¾ These drawing are filed in A3 size format
¾ These drawings are stamped “MASTER”
¾ Old revision are stamped “SUPERSEDED”
¾ There should be only one set of master drawings
¾ Master drawing can be commented by anyone
¾ The annotations on masters should be clear and precise, in color, and signed
by the modifier.

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 12 / 13

2.4. Copy of documents

Any document left unattended and without stamp can’t be considered as an official document or
as a working document, but can be considered as scrap.

For study or draft purposes, a print-out or a copy of a document must be stamped according to
the following:
¾ Documents in “Open revision” only must be stamped “DRAFT”
¾ Documents copied from MASTER documents (i.e closed revision) must be
stamped “COPY”

The date of the copy or of print-out shall be written.

If the document is used for discussion or for hand-over to another user, it may be useful to
mention the name of the user and the name of the recipient.

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha

 N° : PGE Ω 002
EXECUTION ENGINERING PROCESS Rev. Ver. : C
Dated : May 09
FILING PHILOSOPHY
Page : 13 / 13

2.5. Drawing filing process

Who What Comment

Cad Leader/
Cad Drawing
in
A0 or A1
Size

Cad Leader Signature

Convert A0
or A1size of all
into A3 size parties on
A3 drawing

Cad Leader
Signature Given to
of all Technical
parties on Assistant
A3 drawing

A3 size to be filed as
Cad Leader original. Previous
/Technical Given to revision to be stamped
Assistant Technical Filing superseded and archived.
Assistant

A3 print to be signed
stamped as master and
Technical Stamp Supersede filed. No original A3
Assistant. ‘Master’ on previous required
A3 signed revision A3
copy master.

Technical Assistant files

Technical both Original and Master
Assistant. Drawing in their
Filing Filing
respective files.

Written by: T. Clouet Checked by: P. Le Approved by: Y. Bakha