QUOTATIONS

PARTS OF A QUOTATION

1. Expressing your thanks for the enquiry

2. Giving details of prices (stating clearly terms of delivery: FOB, CFR, CIF),
discounts and terms of payment

3. Specifying the date of delivery

4. Hoping for early order

A quotation is a promise to supply goods on the terms stated. The prospective buyer is
under no obligation to buy the goods for which a quotation is requested, and suppliers
will not normally risk their reputations by quoting for goods they cannot or do not
intend to supply. A satisfactory quotation will include the following:

 An expression of thanks for the enquiry

 Details of prices, discounts and terms of payment

 Clear indication of what the prices cover, e.g. packing, carriage, insurance

 An undertaking as to date of delivery

 The period for which the quotation is valid

 An expression of hope that the quotation will be accepted.

1
PART I. Sample letters

1. Quotation for aquatite rainwear

Dear Mr. ...

We were pleased to learn from your letter of 15 June of the enquiries you have
received for our raincoats.

Our AQUATITE range is particularly suitable for warm climates, and during the past
year we have supplied this range to dealers in several tropical countries. We have
already had repeat orders from many of them. This range is popular not only because
of its light weight, but also because the material used has been specially treated to
prevent excessive condensation on the inside surface.

We are pleased to quote as follows:

Item Size Quantity Unit Total

Price amount
AQUATITE medium 100 $7.50 750.00
coats men’s
AQUATITE small -do- $6.80 680.00
coats men’s
AQUATITE medium -do- $6.00 600.00
coats women’s
AQUATITE small -do- $5.40 540.00
coats women’s
2,570.00

Less 33 1/3 %Trade Discount 856.66

Net Price 1,713.34

Freight (London to Alexandria) 86.00

Insurance 22.50

TOTAL 1,812.84

Terms: 2½ % one month from the date of invoice

2
 Shipment: within 3-4 weeks of receiving order.

For acceptance within one month.

We feel you may be interested in some of our other products, and enclose descriptive
booklets and a supply of sales literature for distribution among your customers.

We hope to receive your order soon.

Yours sincerely

Comprehension questions

1. Where are AQUATITE products popular? Tropical countries

2. What are AQUATITE’s selling points? Light weight, well-treated materials

3. How much is one medium-size AQUATITE coat for women? $6

4. When will the goods be dispatched? Within 3-4 weeks of receiving order

5. What will be enclosed with the letter? Descriptive booklet and a supply of sales
literature for distribution among your customers

3
2. Quotations for printing paper

Dear Mr. …

We thank you for your enquiry of yesterday and, as requested, enclose samples of
different qualities of paper suitable for poster work.

We are pleased to quote our Printing Paper as follows:

Quality Colour Unit Price per

kg

A1 White $1.21

A2 White $1.15

A3 White $1.10

These prices include delivery at your works.

All these papers are of good quality and quite suitable for poster work. We
guarantee that they will not discolour when pasted.

We can promise delivery within one week from receiving your order, and hope
you will find both samples and prices satisfactory.

Yours sincerely

Comprehension questions

1. When was the enquiry made? yesterday

2. What were asked to be enclosed? enclose samples of different qualities of paper

suitable for poster work.

3. What are the unit prices? $1.21 to A1, $1.15 to A2 and $1.1 to A3

4. What should be noted about the quality of the paper?

5. When can they deliver the goods? enclose samples of different qualities of paper
suitable for poster work.

II. Words and definitions

Make words from the jumbled letters and match them with the definitions below:
4
 a. TMINEROC

b. TEN RCIPE

c. RIGACREA ROFDRAW

d. TNQOAOIUT

e. NREDU PATESRAE VREOC

f. SORSG IERPC

g. LTAYOLY NUTCOSID

1. Condition of sale when the customers pay for the transport of the goods.

2. International used term which indicate which price is being quoted to the customers

3. Price which does not include additional costs such as transport and insurance.

4. Amount taken off the usual price of goods when they are sold to a regular customer.

5. In a separate envelope or parcel

6. Price which includes additional costs such as transport and insurance.

7. Price for work to be done or a service to be provided.

a. 2. Incoterm

d. 6. Quotation

b. 3. Net price

e. 5. Gross price

c. 1. Carriage forward

f. 4. Loyalty discount

5
III. Fill in the blanks with the appropriate words

1. Quotation for potteries

Dear Mrs Croft

Thank you for you enquiry of 14 May (1)..about...................... our

fitness equipment.

I can (2)...... confirm.................. that only the highest-quality

materials are used in all our equipment, and this is reflected in our 5-
year (3)........ guarantee................ .

Our prices are highly (4).......... competitive.............., due to small

profit margins, so I (5)..... apologize................... that we can not
offer credit (6)........... terms.............. However, we do offer a 5%
(7)...... quantity.................. discount on orders over $5,000.

I have (8)... pleasure..................... in enclosing our catalogue and a

price list. Please (9).. note...................... that all prices are quoted
CIF London.

If there is any further (10)... questions..................... you need, please

contact us .

Once again, thank you for your letter.

Yours sincerely

6
2. Quotation for oven-to-table ware

Dear M. Morrow

Thank you for your (1) enquiry……………… of 28 June in which you expressed an
interest in retailing a selection of our products in your shops in Nancy.

Please find (2)…enclosed…………… our current catalogue and price list. You
might also be interested in visiting our website.

In (3)…response…………… to your request for a 20% trade discount, we (4)……

regret………… that we cannot offer more than 15%. However, we do give a 5% (5)
…quantity…………… discount on orders over $20,000. In comparison with similar
companies in the UK, these terms are extremely (6)…competitive…………….
Payment would need to be by sight draft until we have (7)…established……………
a business relationship.

Finally, we are confident that we can (8)……deliver………… well within the two-
month time limit you (9)…require…………….

Thank you for your (10)………interest……….. We hope to hear from you soon.

Yours sincerely,

J. Merton

Sales Manager

Enc.

7
3. Quotation for delivery vans

Dear Mr. Russell

Thank you for your phone call of Thursday March (1) enquiring……………… about
hiring our delivery vans.

My colleague Ms Angela Smith, who took the call, said you were mainly (2)…
interested…………… in 5-ton vehicles like the “Tobor”, so I am (3)…
enclosing…………… our booklet “small truck hire”, giving you details of our (4)
………charges………. These also appear on our website at www.vanhire.co.uk. You
will (5)…notice…………… that the summer months of June, July, and August are
the least expensive and that we (6)…offer…………… a 20% discount on weekend
hire, starting Saturday at 08.00 and ending Sunday at 20.00.

Our main (7)…… offices…………in the UK are in London and Birmingham, but we
also have (8)……branches………… in France, Germany, and Italy. If you are
thinking of hiring abroad you will (9)……find…………details on our website.

Please let me know if I can be of (10)……further………… help.

Yours sincerely

Michael Craddock

Transport manager

8
IV. Translation

A. English - Vietnamese Translation

Opening

1. We thank you for your enquiry No.103 dated 13 March, 20- and have pleasure
in submitting our estimates as under.
Chúng tôi cảm ơn về đơn chào hàng số 103 của quý ngài ngày 13 tháng 3 năm
20- và rất hân hạnh được gửi các ước tính của chúng tôi như dưới đây
2. In reply to your enquiry of… we are glad to inform you that we are in a position
to supply you the TL20 television sets.
Để phản hồi về đơn chào hàng của ... chúng tôi vui mừng thông báo với quý
ngài rằng chúng tôi sẵn sàng cung cấp cho quý ngài máy thu hình TL20.

3. Thank you for your enquiry of… but we regret to say that we have run out of
stock of K135 and for K136 we do not expect delivery until later this month.
Cảm ơn quý ngài đã đặt câu hỏi về… nhưng chúng tôi rất tiếc phải nói rằng
chúng tôi đã hết hàng K135 và đối với K136, chúng tôi dự kiến sẽ giao hàng
cho đến cuối tháng này.

Prices, payment and discount

4. We are sending you a copy of our latest price list under separate cover.
Chúng tôi sẽ gửi cho quý ngài một bản sao của bảng giá mới nhất của chúng tôi
dưới bìa riêng.

5. Because of their low price and the small profit margin we are working on, we
shall not be offering any trade discounts on this consignment.
Do giá thấp và tỷ suất lợi nhuận nhỏ mà chúng tôi đang thực hiện, chúng tôi sẽ
không đưa ra bất kỳ chiết khấu thương mại nào đối với lô hàng này.

6. Our usual trade discount is 10%. However, in addition to this, 5% discount is

allowed to the wholesalers provided the minimum order is for 10,000 units.

9
 Chiết khấu thương mại thông thường của chúng tôi là 10%. Tuy nhiên, bên
cạnh đó, người bán buôn được phép chiết khấu 5% với điều kiện đơn hàng tối
thiểu là 10.000 chiếc.

7. Please note that the above-mentioned prices are FOB Saigon Port excluding
packing.
Xin lưu ý rằng giá nêu trên là FOB Cảng Sài Gòn không bao gồm đóng gói.

8. Prices are subject to variation without notice, in accordance with market

fluctuation.
Giá có thể thay đổi mà không cần báo trước, phù hợp với sự biến động của thị
trường.

10