Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Senior High School Department
Humanities and Social Sciences Strand Club

Sintang Paaralan: Tanglaw sa Ligtas na Balik-Eskwela 2022

Meeting Minutes

Date: October 27, 2022

Time: 10:25 am to 12:52 pm
Platform: MS Teams
Duration: 147 minutes (2 hours, 26 minutes, and 44 seconds)

Attendance

HUMSSSC Officers Present:

SHO Humss Rep.: Pillas, Jobert Dela Cruz
President: Basarte, Wanda Annieshka Lozano
Vice President: Lasala, Maria Eliza Adlaon
Treasurer: Dumaloan, Denise Joy Navarro
Auditor: Rentoria, Kristle Joy Ancao
P.R.O.: Barretto, Luis Gabriel Reniva
Bus. Manager: Castillon, Aidan Benedict Cernias

HUMSSSC Officers Absent:

Secretary: Domingo, Karylle Yesha Alacon

Call to Order: The SHS Principal – Ma'am Michelle Sotto and the Senior High Organization ordered
all PUPSHS Students to assemble through MS Teams on October 27, 2022 at 10:00 am.

The meeting started at precisely 10:25 AM, presided over by Aidan Benedict Castillon, the
HUMSSSC Business Manager and Cate Margaret Paspos from the Media Writing Committee.

I. Introduction of Senior High Organization and Strand Club Officers

1. ABM Strand Club Officers:

● President: Raiza Lorraine P. Marica

● Vice President: Rajani Sanchez Barrientos
● Secretary: Alliah Cassandra V. Aninzo
● Treasurer: Lianne Sophia R. Guevarra
● Auditor: Kerby R. Trogon
● Public Relations Officer: John Michael B. Breva
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

● Business Manager: Faye Althea S. Castillano

2. ADT Strand Club Officers:

● President: Jazzmin Charity Dela Vega

● Vice President: Edrud Adriyel Madalan
● Secretary: Gabrielle Elaine Cruz
● Treasurer: Ranjoe Vince Calla
● Auditor: Naomi Carmel Amata
● Public Relations Officer: Phoebe Maxinne Cosculla
● Business Manager: Jericho Rebadomia

3. HUMSS Strand Club Officers:

● President: Wanda Annieshka L. Basarte

● Vice President: Maria Eliza A. Lasala
● Secretary: Karylle Yesha A. Domingo
● Treasurer: Denise Joy N. Dumaluan
● Auditor: Kristle Joy A. Rentoria
● Public Relations Officer: Luis Gabriel R. Barretto
● Business Manager: Aidan Benedict C. Castillon

4. ICT Strand Club Officers:

● President: Vash Puno

● Vice President: Kyle Tongson
● Secretary: Sharwyn Degulacion
● Treasurer: Rjay Cereno
● Auditor: Marc Castillo
● Public Relations Officer: Angielyn Anero
● Business Manager: Ashley Perez

5. STEM Strand Club Officers:

● President: Prince Joey B. Araño

● Vice President: Mary Rhonilynn A. Alejo
● Secretary: Ryca Ella E. Ysip
● Treasurer: Janine V. Breboneria
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

● Auditor: Joshua Gabriel G. Reyes

● Public Relations Officer: Ken Harvey V. Escobal
● Business Manager: Jamie SG. Hernandez

6. SHO Officers:

● President: Jobert D. Pillas

● Vice President: Gianna Alaxael I. Abian
● Secretary: Neorah Maya I. Manuel
● Treasurer: Danica Mae P. Casimiro
● Auditor: Ma. Elvira L. Sagun
● Public Relations Officer: Trixxie S. Calimutan
● Business Manager: Erykah Lauryn N. Macuha

II. Introduction of PUP Medical Services Chiefs and Members

● Physicians on Duty:
○ Dr. Felicitas A. Bermudez (SHS)
○ Dr. Michelle Mallari (LHS)

● Offered Medical and Dental Services

○ Issuance of Medical Clearances (Annual Medical Examination)
○ Excuse Slips - provided that you were checked in the clinic
○ Consultation
■ Face-to-face
■ Online Teleconsultation
● Facebook Page: PUP Medical and Dental Services
● Email: medical@pup.edu.ph
● Landline:
○ 8335-1777 (Main Campus)
○ Local 312 (Medical)
○ Local 311 (Dental)
● Cellphone:
○ 0999-229-5884
○ 0999-229-5886
○ Free Medicine
○ Health Information Dissemination
■ Webinars
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

■ Seminars
■ Bulletin Boards
■ Campaigns
■ Wellness Program
○ First-aid Treatment of Emergency Cases
○ Sanitation Services - quarterly examination of drinking water
○ Inspection of Food Concessionaires
○ Medical and Dental Mission - PUP Main offers their services to other branches as
requested
○ Dental Services (by appointment– go to dental clinic and schedule your appointment;
minors require consent from parents)
■ Cavity Filling
■ Tooth Extraction
■ Oral Prophylaxis

III. Safety Protocols and Guidelines for FTF Classes

● Limited face-to-face classes for all levels as students are for pilot testing for the meanwhile,
despite DepEd's Memorandum stating that every school is supposed to be in Full face-to-face
classes by November.
● The University Clinic is located down the East Wing, right in front of the University Chapel.
● Students are not mandated to wear uniforms, but it is highly encouraged by the University for
easy identification.
● Vaccinations are highly encouraged, up until the first booster. If not yet vaccinated yet willing,
contact the medical personnels for assistance.

In compliance with the IATF, DOH policy on alert level system, DepEd order #034 series of 2022, and
University Crisis Management Plan, the following guidelines are hereby adopted and issued for
information and guidance:

1. Present the following to the Security Personnel upon entry:

● Student Identification Card (ID) or Registration

● Accomplished health declaration form
○ Online - preferred by the admins; can be accessed through the PUPSIS;
a. Open PUPSIS Account
b. Click HDF Tab
c. Answer all questions
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

d. Submit and wait for generated permit

i. Green indicates you have classes
ii. Red indicates otherwise
○ Manual:
a. Claim Manual HDF from the Security Personnel
b. Fill-up manual HDF inside the classroom to avoid queuing
c. Advisers will check the HDF before/during the first period
d. If a student answers yes in any of the questions, the student shall be
referred to the clinic immediately
e. Advisers should affix their signature on the HDF
f. Students will surrender the HDF to the Security Personnel during
dismissal
■ Contact number of any family member/guardian is highly required.
■ HDF is required everyday. If students wish to enter the university when
there are no classes for the day, they must go through VASS.

2. No face mask, no entry policy shall apply and are required to always wear face masks.

● Despite the announcement of face masks being voluntary indoors, the university
encourages students to wear their face masks inside university premises.
● Face masks can be requested from the clinic in times of emergency.

3. Implement the minimum public health standard such as:

a. Face masks shall be worn at all times except when eating

b. Physical distancing shall be observed whenever possible at least 1.5 meters apart
c. Classroom doors and windows shall be open for ventilation - open all the time as
much as possible or 30 mins twice a day
d. Ensure that the hand wash facilities or alcohol/hand sanitizer are always visible in
conspicuous places:
● Students are encouraged to bring their personal health hygiene kit, containing:
1. Hand soap
2. Extra face masks
3. Alcohol or hand sanitizer
4. Hand towel or wipes

4. Students and personnel are prohibited from eating together while facing one another. If
there is a lack of space in the classroom or school premises, allow distancing during
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

meals, and eating shall be in a manner where all individuals face in one direction and do
not talk while their masks are off.

● Students are encouraged to bring their own lunches instead of buying as there is only
one stall as of the moment in the university, personnels also buy at the same stall.
● Students can buy outside of the University premises but only once. They are required to
fill up the HDF again if they've stepped out of the university.

5. Students who have Covid-19 like symptoms shall not report physically, notify their class
adviser, and shift to distance learning if possible. They shall immediately seek
consultation with any medical doctor/private or PUP physician/ any government
accredited medical doctor). Parents/guardians are highly encouraged to monitor and
report their child's health conditions to the school through their class adviser or PUP
medical personnel.

PROCEDURE:

1. Student's family member will be contacted immediately by the clinic.

2. Student's City LGU will be contacted as well.
a. Manila residents will be assisted directly by Manila LGU
b. Non-Manila residents will be brought to their City LGU with the help of Manila
LGU (varying upon LGU Policy)
3. If a student has come in close contact with their COVID Positive classmate, they will not
be allowed to step inside the university.
a. Parents will be contacted within 24 hours, stating that their children are not
allowed to enter the university for a while (for monitoring).
b. Students will be sent home after.
4. Parents of student/s who have been home-quarantined should notify their barangay and
LGU of their child's state for monitoring. At the same time, parents should report their
child's health condition to the school through their class adviser or PUP Medical
Personnel.
5. After recovery, the student is required to pass a medical certificate before going to
school.

6. The PUP medical personnel may commence contact tracing if necessary and monitor
the health condition of students classified as SUSPECT, PROBABLE, CONFIRMED AND
CLOSE CONTACT of confirmed Covid-19 cases.
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

● Students who are suspected to have COVID will be recommended to be tested

(antigen), self administered antigens are discouraged.
● It is recommended to go to an accredited laboratory.
● Students' needs will be individually managed by the personnels, generalizing their
medical situations is forbidden and will not be done.

7. A report will be submitted by the contact tracer to the task force / Crisis Management
Technical Committee within 24 hours for the CMC (Top Management) recommendation
and appropriate actions.

● Recommendation varies upon the CMC's assessment, in coordination with the City
LGU.
● Lockdowns are per classroom, where the student was exposed of COVID.

8. CMC will coordinate to the LGU / barangay LGU representative for the disposition on a
granular lockdown or any appropriate action.

● Students concerned will be contacted if they are eligible to go to classes or temporarily

unable to.

9. Disinfection of the classroom will be done within the day..

10. The class adviser will then inform the principal, and the triage officer (Medical Officer)
will initiate contact tracing, proceed with decontamination procedures, or request for
disinfection of the classroom.

● Instructions will come from the triage officer regarding the student's medical need/s.

IV. Strand Club Coordinators

● ABM Coordinator - Melissa D. Rey, MBE, MBA and Marietta M. Doquenia, CPA, MBA
● ADT Coordinator - Mary Jane F. Mendoza, MPhil
● HUMSS Coordinator - Lorraine Charmaine S. Manansala, MPsy, RPm
● ICT Coordinator - Josephine M. Dela Isla, CPA, MBE
● STEM Coordinator - Lincoln A. Bautista, PhD

V. PUP Officials
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

● University President - Manuel M. Muhi, D.Tech., ASEAN Engr.

● University Vice President - Emanuel C. De Guzman, PhD
● Dean of College of Education - Minna L. Comuyog, DEM
● SHS Principal - Michelle B. Sotto, MEM
● SHS Registrar - Jenilyn C. Manzon, MAF
● Administrative Aide IV - Zaira Mae D. Sundiam
● Administrative Staff - Ruffa Mae V. Panal
● Administrative Aide III - Ma. Hera Mae G. Cruz
● Administrative Aide III - Rudolf L. Dela Cruz

VI. PUP Office of Counseling and Psychological Services

● Facebook Page: PUP Office of Guidance and Counseling

● The office is open for all PUP Students.

VII. Reminders

● It is highly encouraged to read the Revised PUPSHS Policy Guidelines if there are any
more questions regarding protocols, uniforms, grading system, etc.

● Do not forget your Accomplished Health Declaration Form when entering the University
premises. It will be shown/submitted to the guard before entering the premises and on
dismissal.
● Do not forget your personalized health kit.
● Advisers should let their students know their contact information, as they would be the one that
parents will talk to.
● There are approved classroom assignments.

a. Academic Calendar - along with the Revised PUPSHS Policy Guidelines, it is accessible and
downloadable in the webpage.
b. Class Schedule - sets who are not on site during activities will be doing the same activity
according to the professor's instructions.

● Set A:
○ November 2 to 5
○ November 14 to 19
○ November 28 to December 3
○ December 12 to 17
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

○ January 9 to 14, 2023

○ January 23 to 28, 2023
● Set B:
○ November 7 to 12
○ November 21 to 26
○ December 5 to 10
○ January 4 to 7, 2023
○ January 16 to 21, 2023
○ January 30 to February 4, 2023

c. Medical Clearance - no issued medical clearance by the PUP Medical Personnel, no

face-to-face classes.
● Health Information Form for Student
● Vaccine Card
● X-ray Result

d. Form 137 and Other Deficiencies

● Grade 11 students have the whole semester to pass their Form 137. When students
have deficiencies on their record, they cannot enroll for the 2nd semester.
● Grade 12 students are subject to evaluation due to their upcoming graduation by the
second semester. They are urged to pass it immediately as it will be needed for college
applications and their graduation.

e. Uniforms - they are not mandatory, but they are highly encouraged as it is convenient for the
medical personnels and for identification purposes.
 Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Senior High School Department
Humanities and Social Sciences Strand Club

Minutes submitted by:

Maria Eliza A. Lasala

HUMSS Strand Club Vice President

Approved by:

Wanda Annieshka L. Basarte

HUMSS Strand Club President