5th Edition of Competition on

Best Practices in “Occupational Health & Safety”

Theme 2023 : Contractor Safety Management

Company Name: The TATA Power Company Ltd

(Khopoli, Bhivpuri and Bhira Hydro Power Station)

Date: 23 Sep 2023

3:15 PM - 3:45 PM

CII Naoroji Godrej Centre of Manufacturing Excellence

 COMPANY PROFILE

Tata Power: Hydro Power Stations 447 MW

Bhira Hydro Power Station 300 MW
Francis & Pelton Turbine
Bhivpuri Hydro Power Station 75 MW
Pelton & Francis Turbine
Khopoli Hydro Power Station 72 MW
Pelton Turbine

Khopoli :- Shirwata (197 MCM), Walwhan (72 MCM), Lonavla (12 MCM),
LAKES Bhivpuri : - Thokerwadi (353 MCM), Bhira :- Mulshi (573 MCM)
* MCM-
Million Cubic
Meter
MULSHI SHIRWATA WALWAN

THOKARWADI KUNDALI LONAVALA

© Confederation of Indian Industry

 COMPANY PROFILE

Customer MW % Tie Up MERC Order No PPA Validity

IPP

BEST 228.73 51.17 Case No. 249 of 2018 31.03.2024

TPC -D 218.27 48.83 Case No. 44 of 2019 31.03.2024

Pumped
Storage Plant
© Confederation of Indian Industry
 TATA
A Safety Legacy

Founder’s message Tata Group Approach First core value of Tata Power

Safety Annual
Contractor Index Safety Plan
Safety
Management
SIT- CSM

© Confederation of Indian Industry

 1. Selection of Contractors

Vendor Registration

Digital process & Multiple stage evaluation

for vendor registration

Safety Category Qualification Form Category Risk Potential

(SQF)- As per category
A Very high- and High-risk jobs

B Technical jobs for medium and Low

Vendor categorization as per risk risk Jobs
C Low and Very Low risk jobs

D Consultants, medical practitioners,

Safety Potential Evaluation Criteria- Outsourced
Mandatory

Safety Capability Score

© Confederation of Indian Industry

 1. Selection of Contractors

Selection while awarding Work order or

Contacts

Purchase requisition (PR) SAFETY BID EVALUATION

145
placement by user department 150 138
125
135
123
110
105
100 100
96.7595
95.20 94.81
RFQ processing 50 86.21
91.30 90
85
80
0 75
FY-19 FY-20 FY-21 FY-22 FY-23
Safety bid evaluation by Safety Safety bids 145 138 125 135 123
concurrence group % Qualifying 86.21 91.30 95.20 94.81 96.75

Technical bid evaluation by user

Commercial bid evaluation by

corporate contract

© Confederation of Indian Industry

 2. Evaluation, Re-evaluation, Communication &
Engagement with Contractors

Safety Bid
PR placement Evaluation by Technical and
as per type of Safety Commercial
Job (A/B/C/D) Concurrence bid evaluation
Group

Safety Bid Evaluation Criteria

© Confederation of Indian Industry
 2. Evaluation, Re-evaluation, Communication &
Engagement with Contractors

Release of
Safety Safety
Safety
Retention Performance
Retention
Amount Score
Amount

Avg. Safety
Release of Safety Retention Amount
Performance Score

Release the Safety retention amount + 1

100%
% of bill amount as bonus

> 95 % Release complete retention amount

Retention amount to be released on pro

70% - 95%
rata basis. Safety Performance Evaluation
Vendor not to be considered for further Criteria
< 70 %
jobs

© Confederation of Indian Industry

 3. Engagement with Contract workers:
(Communication, motivation, participation in
events, meetings etc. wellness and well-being)

Safety Townhall by Senior Site Visits by Senior

Monthly SHE Meetings
Leaders Leaders

National Safety Month Road Safety Month Fire Service Week

Celebration Observance
Private and Confidential | 01
Celebration
© Confederation of Indian Industry
 3. Engagement with Contract workers:
(Communication, motivation, participation in events,
meetings etc. wellness and well-being)

Health Awareness Session Safety Trainings by Internal

Rewards and Recognition and External Experts
by Medical Officer

Safety Circle Activities HVST by Senior Leaders Mock-drills

© Confederation of Indian Industry

 3. Engagement with Contract workers:
(Communication, motivation, participation in events,
meetings etc. wellness and well-being)

Daily Health & Incident

Periodic Safety Townhall for Empowerment to stop
Report ( DHIR ) through E-
Contract Employees Unsafe Act​​
mail​

In-house Medical Check Up of
Employees Alongwith Family
Members & Business Associated.
HRJB Audit, Suraksha
Samvad
© Confederation of Indian Industry
Reporting Safety
Observations/Nearmiss Through
Suraksha ( Mobile App ) for
Employees & BA’s​
 3. Engagement with Contract workers:
(Communication, motivation, participation in
events, meetings etc. wellness and well-being)

Various Competitions
Poster, Slogan, speech, etc.
(Employees, BAs, Families)

© Confederation of Indian Industry

 3. Engagement with Contract workers:
(Communication, motivation, participation in events,
meetings etc. wellness and well-being)

Team
Medical
Building assistance
events extended family
members, retired
employees &
Business
Associates

Dedicated
Occupation &
Rest Rooms
Canteen Facility health Center

© Confederation of Indian Industry

 3. Engagement with Contract workers:
(Communication, motivation, participation in
events, meetings etc. wellness and well-being)

No. of Participants from Business associates

Initiative Name
FY-19 FY-20 FY-21 FY-22 FY-23

Monthly SHE Meeting 135 127 153 166 181

Quarterly Vendor Meet 83 76 90 98 118

National Safety Week 116 108 117 148 174

Road Safety Week 83 95 111 136 181

Fire Service Week
107 98 120 145 161
Observance
Electrical Safety Week 104 106 127 164 182

© Confederation of Indian Industry

 4. Capability Building of Contract
workers:(Induction, Training &
effectiveness)

SHE Certification
Foundation After
course Completion Test

L1 Training for
all workforce
Certification
Critical procedures: Valid for 3 Years
L2 Training for Work at height,
Specialised jobs Confined Space,
electrical safety, etc
Quarterly Online
L3 Training for Revalidation
Test
Supervisors

Supervisor
Monthly Safety
Competency
TATA Power Skill Development Institute
Assesment
© Confederation of Indian Industry
4. Capability Building of Contract workers:
(Induction, Training & effectiveness)

No of Participants
Training
FY-20 FY-21 FY-22 FY-23

L1 375 887 930 686

L2 0 155 294 202

L3 0 23 47 47

© Confederation of Indian Industry

 5. Access Control, Authorization &
Responsibilities of Contract workers

Gate Entry Protocol

• Safety Requirements
Safety Officer • L1,L2 and L3 Training

• Statutory Medical Examination

Medical Officer • Physical Fitness of Employee

• Statutory Requirement
ES&A Officer • Issue of Gate Pass

Access Control in
plant premises
Zoning of total area based on criticality

Lock & Key – Switchyard & GT Yards

Daily job authorization

© Confederation of Indian Industry

 5. Access Control, Authorization &
Responsibilities of Contract workers

Understand the potential hazards involved in the job

Control measures to be followed while working

Ensure use of right and standard PPEs for the job

Knowledge of BCMS and DMP

Report unsafe condition and unsafe acts.

Work to be carried out as per JSA/HIRA, toolbox talk &

Last minute risk assessment.
© Confederation of Indian Industry
 6. Empowerment to Report OHS Issues
(Reporting of accidents, near miss, unsafe
conditions, and unsafe actions)

Everyone is authorized to Stop unsafe work

Reporting of Safety observations using online platform “Stakeholder Suraksha App”

Reporting to safety concerns to line Manager / Safety office / Safety Steward / Station Head

Various Platforms

Monthly SHE
SAFETY OBSERVATION Safety Rounds
meeting
50
OBSERVATION COUNT

40 35
30 22 Quarterly safety
Contractors’
20 12 townhall with
meet
10 Chief Hydro
0
FY21 FY22 FY23
YEAR
Interaction with Suraksha
Division Head Samwad

© Confederation of Indian Industry

 7. Other Measures including PPE's, Technologies,
Equipment safety, inspections, audits etc. to
ensure health & safety of the contract workers

Exposure to new
Technology: Mandatory
PPE Virtual Reality, SCABA ISO: 45001 Classroom
Standardization trainings

Cleanliness
Drives

Mandatory
tools inspection

Health
Camps

Blood donation
drives
Tree Plantation
drive
© Confederation of Indian Industry
Thank You!
Website: www.tatapower.com
Email Id: sbasavaraj@tatapower.com
Contact: (+91) 9029 004 269

© Confederation of Indian Industry

 5. Safety Circles
Objectives:
Hydro 2.0
✓ To achieve 100% Safety Index
for Hydros

Concept:
Safety
Circles ✓ A quality circle is a participatory management
technique that enlists the help of employees
in solving problems related to their own jobs.
Just like Quality Circles, “Safety Circles” will be
formed in Hydros.

✓ These teams will work together to discuss

safety observations reported and ensure
timely closure of the same.

Benefits to Hydros:
✓ Improved safety culture to reach
‘Interdependent’ stage

✓ Improved safety performance

✓ Sense of ownership among employees

✓ Improved teamwork
© Confederation of Indian Industry