CONTINUOUS IMPROVEMENT

PROGRAM

OFFLINE DIGITAL MODULE

REPOSITORY SYSTEM
MAYOR ANUNCIACION R. TUAZON NATIONAL
SCHOOL OF FISHERIES
Calape District
ODMRS
LEAH VANESSA B. ATON
School Head/Project Consultant

Team
CALIN MAR Y. BOLOFER
Team Leader

DEBIE MARIE N.
MICHELLE KATE G. ANGUAY
SAMIJON
Communication
Scribe

CHARL FRITZIE R.
JOHNDION A. RULOMA AR JAY C. MONARES
MAMACOS
Process Observer Process Observer
Documentation
SCHOOL PROFILE

Name of Mayor Anunciacion R. Tuazon National

School School of Fisheries
Type of Technical Vocational School
School: (offering Junior & Senior HS)
School ID 302824
Address Calunasan, Calape, Bohol
No. of
Students: 836 Students (423 Male, 413 Female)
No. of
Personnel: 1 SH, 34 Teachers, 4 Non-Teaching
Special ICT Summit for Innovation (Governance
Feature: and Teaching-Learning) – Champion
Mayor Anunciacion R. Tuazon National School of Fisheries
Project Background
Distance learning, also known as
correspondence education or home study, is a form of
education where there is little or no face-to-face
interaction between students and their instructors.

During the simulation conducted by the school

last August 2020, it was found out that printed
modules aren’t sustainable since it is very expensive
and requires much time for the teachers involved.
Printing, segregation, and retrieval have become a
very strenuous activity.
 School Performance Background
Expenses Incurred in the Reproduction of SLMs
for the Refresher Activities of JHS and SHS Students
(August, 2020)

1140035/37 32/35 42/46

11190
11200
10955
11000

10800 10720
AMOUNT IN PESOS

10600

10400
10250
10200

10000

9800

9600
Week 1 Week 2 Week 3 Week 4

Weekly Distribution of Printed SLMs

School Performance Background

Expenses incurred for the reproduction

of SLMs for the refresher activities of JHS and
SHS students summed up to P 43, 115.00 for
the whole month of August, 2020.

The CI team decided to look for ways to

minimize the cost incurred in the
reproduction of the activity sheets .
Step 2

Voice of the Teachers

Nganong lisod man ang preparation sa modular

printed learning modality?
• Kapoy kaayo kay dugay mahuman ug print, segregate ug magstaple sa
mga activity sheets / modules
• Dugay mi mahuman ug print sa mga modules
• Usahay mahutdan mi ug bondpaper ug ink
• Di kalahutay ug print ang akong printer, mao malangan ko
• Wala koy kaugalingon nga printer
• Kas kaayo ug bondpaper ug ink labi na ug modules ang iprint
 Voice of the School Head
Nganong lisod man ang preparation sa modular
printed learning modality?
• Kinahanglan nga 1:1 ang ihatag nga LAS o Modules
• Dako nga amount ang magamit para sa pagpurchase sa bondpaper
ug ink
• Nisaka ang enrolment mao nga mas daghan nga LAS / modules ang
ireproduce
• Dili tanang teachers adunay laptop, computer ug printer
• Printer ra ang gigamit kay wala man mi copier o risograph machine
• Malangan ang mga teachers sa pagsegregrate ug pagstaple sa mga
LAS / modules tungod sa kadaghan
• Mas daghan ang subjects nga gioffer sa TechVoc school kumpara sa
Regular nga Secondary Schools
Step 2
AFFINITY DIAGRAM
Nganong lisod man ang preparation sa modular printed learning
modality?

Time Constraints High Reproduction Cost School Factors

•Kapoy kaayo kay dugay
mahuman ug print, segregate
ug magstaple sa mga activity
sheets / modules
•Malangan ang mga teachers
sa pagsegregrate ug
pagstaple sa mga LAS /
modules tungod sa kadaghan
•Di kalahutay ug print ang
akong printer, mao malangan
ko
•Usahay mahutdan mi ug
bondpaper ug ink
•Printer ra ang gigamit kay
wala man mi copier o
risograph machine
•Dili tanang teachers adunay
laptop, computer ug printer
•Dako nga amount ang
magamit para sa
pagpurchase sa bondpaper,
ink ug printer
•Mas daghan ang subjects
nga gioffer sa TechVoc
school kumpara sa Regular
nga Secondary Schools
•Nisaka ang enrolment mao
nga mas daghan nga LAS /
modules ang ireproduce
•Kinahanglan nga 1:1 ang
ihatag nga LAS o Modules

•Kas kaayo ug bondpaper ug

ink labi na ug modules ang
iprint

•Wala koy kaugalingon nga

printer
Conclusion
Based on the results of the VOC, most
of the teachers experienced difficulty in the
preparation of printed materials due to the
high reproduction cost, time constraints and
other school factors.

Thus, the CI team focuses on enhancing

the process involved in the modular printed
learning modality.
Step 3
Current State
SIPOC
SUPPLIER INPUT PROCESS OUTPUT CUSTOMER

• SHS Teachers • Soft Copies of Modules • Modular Printed • Printed modules/LAS • SHS students
• School Head / LAS Learning Modality • SHS teachers
• Printer Preparation Process • School Head
•Bond paper
•Ink
•Laptop / PC

PREPARATION REPRODUCTION ARRANGE SEGREGATE

Check Arrange Segregate

Check availability of LAS/Modules LAS/Modules
contents supplies

Pack LAS/
Staple modules
Check printer LAS/Modules
Adjustments

Print
LAS/Modules

(15-30 minutes) ( 2 hours) (1 hour) (1 hour)

Current State
Process Details
Modular Printed Learning Modality Preparation Process
Paper jam Printer Requires 1:1
during malfunction LAS/Modules
Takes 1-2 Tedious
printing activity
Document 6 out 34 hours of
layout is booklet teachers don’t printing Takes 1 hour to
Lack of have printer Tedious segregate and
type
printers activity pack
Lack of
Requires 30- supplies LAS/Modules
There are errors Takes 1 hour in
Modules have 35 reams of
in spelling and High arranging and Some
2-4 pages bondpaper Tedious
grammar reproduction stapling the LAS/Modules
per week activity
cost modules are given late

PREPARATION REPRODUCTION ARRANGE SEGREGATE

Check Arrange Segregate

Check availability of LAS/Modules LAS/Modules
contents supplies

Pack LAS/
Staple modules
Check printer LAS/Modules
Adjustments

Print
LAS/Modules

(15-30 minutes) ( 2 hours) (1 hour) (1 hour)

Step 3
Current State
Process Performance
Expenses Incurred in the Reproduction of SLMs
219 SHS Students (Modular Printed Learning Modality)
for the Month of October, 2020

25000

20800
20000
AMOUNT IN PESOS

15000

10000

5200 5200 5200

5200
5000

0
Week 1 Week 2 Week 3 Week 4 Total
Step 4

Focused Problem Statement

The total reproduction expenses for the modular
printed learning materials of the 219 senior high
school students was P20,800.00 for the month of
October 2020.

Objective Statement
By the end of December 2020, the total
reproduction expenses for the modular printed
learning materials senior high school students will be
reduced by 50%
Step 5
Root Cause Analysis
No internet connectivity
for online learning
modality

Requires 1:1 printing of

material
A total of 219 students in
SHS are enrolled in
The total Modular Printed
reproduction Learning Modality
expenses for the 80 reams of bondpaper
modular printed & bottles of ink used in
learning one month
materials of the
219 senior high High Reproduction Cost
school students
was P20,800.00
for the month of
October 2020. Printer malfunction

Purchase additional
printers
6/34 teachers don’t have
printers

0 available copier
 Root Cause Validation

Name of CI Team: ODMRS Team Date Revision No.

Problem Statement: The total reproduction expenses for the modular printed learning materials of the 219 senior high
school students was P20,800.00 for the month of October 2020.

Probable Causes Validation Controllability Conclusion

(Valid or Not
Class Description of Cause True Not True Within Beyond
Valid)
Control Control
No internet connectivity for online learning
Method ✓ ✓ Valid
modality
Material Requires 1:1 printing of material ✓ ✓ Valid
Material 80 reams of bondpaper & bottles of ink used
✓ ✓ Valid
in one month
Machine Printer malfunction ✓ ✓ Valid
Man 6/34 teachers don’t have printers ✓ ✓ Valid
Machine 0 available copier ✓ ✓ Valid
Step 5

Priority Valid Causes

❑No internet connectivity for online learning modality
❑Requires 1:1 printing of material
❑80 reams of bondpaper & bottles of ink used in one
month
❑Printer malfunction
❑6/34 teachers don’t have printers
❑0 available copier
Step 6

Recommended Improvements
Priority Root Cause Recommended Improvement
No internet connectivity for online Create an offline digital repository system
learning modality Purchase ICT equipment for infrastructure of the ODMRS

Requires 1:1 printing of material Digitized SLMs

80 reams of bondpaper & bottles Source out funds/donations from stakeholders and
of ink used in one month partners

Printer malfunction Repair printers

6/34 teachers don’t have printers Purchase additional printers

0 available copier Source out funds from stakeholders and partners for
purchase of copier
Step 6
Future State
SIPOC
SUPPLIER INPUT PROCESS OUTPUT CUSTOMER

• SHS Teachers • Soft Copies of • Modular Digital • Digitized • SHS students

• School Head Modules / LAS Learning modules/LAS • SHS teachers
• ODRM System Modality • School Head
Preparation
• PC /Tablet PC Process

PREPARATION UPLOAD

Check
contents
Upload digitized
modules to Offline
Save as Digital Module
PDF file Repository System

(15 minutes)
1-3 minutes
*Improved steps
Future State

Process Details
Modular Digital Learning Modality Preparation Process

PREPARATION UPLOAD

Check
contents
Upload digitized
modules to Offline
Save as Digital Module
PDF file Repository System

(15 minutes)
1-3 minutes

*Improved steps
 Future State
IMPROVEMENT HIGHLIGHTS
CURRENT STATE FUTURE STATE
✓
Step 6
Future State
Improvement Highlights

Meetings and Planning Sessions

Step 6
Future State
Improvement Highlights

Development of ODRMS
Step 6
Future State
Improvement Highlights

Preparation of the ODRM System & Infrastructure

Step 6
Future State
Improvement Highlights

Preparation of the ODRM System & Infrastructure

Step 6

Future State
Improvement Highlights

Provide Leaflets to Students and Parents

Step 6

Future State
Improvement Highlights

Provide Leaflets to Students and Parents

Step 6

Future State
Improvement Highlights

Conduct Virtual Orientation

Step 6

Future State
Improvement Highlights

Conduct Orientation to System In-Charge

Step 7
Future State
Potential Problem Analysis
Recommended Potential Problem Probable Cause L I RF Preventive Action
Improvements (1-5) (1-5) (L x I)

Create an offline digital Delay in developing the Overlapping activities 2 4 8

repository system system

Purchase ICT Lack of funds MOOE budget is utilized for 4 4 16 Use local and other
equipment for purchase of bondpaper and funds
infrastructure of the ink
ODMRS
Digitized SLMs No available SLMs from LR Delay in QA 3 3 9

Source out Difficulty in looking for Lack of strong partnership 3 5 12 Tap alumni / private
funds/donations from partners with partners organizations for
stakeholders and resource mobilization
partners
Repair printers Needs replacement Old and damaged parts 4 4 16 Purchase printer

Purchase additional Lack of funds MOOE budget is utilized for 4 4 16 Tap alumni and
printers purchase of bondpaper and stakeholders
ink

L – Likelihood I – Impact RF – Risk Factor

Preventive action required for RF >10
Step 7
Future State
Implementation Plan
Activity Output Responsibility Due Date Resources/ Budget

Create an offline digital ODMR system ICT Team May – June 2020 Laptop, Tablet
repository system
Purchase ICT equipment for ICT Equipment ICT Team June – July 2020 13,000
infrastructure of the ODMRS School Head

Installation of infrastructure Installed routers ICT Team September 2020 Routers

Digitized SLMs Digital modules SHS Teachers October 2020 Soft copies of SLMs

Source out funds/donations Financial Donations All Teachers October to Letters

from stakeholders and Other donations like School Head December 2020
partners supplies and
equipment
Repair printers Functional printer ICT Team October – P500.00
November 2020
Purchase additional printers New printer School Head October – P25,000.00
BAC November 2020
Step 8
Pilot
Implementation Status

Activity Output Responsibili Actual Remarks

ty Date
Create an offline digital ODMR system ICT Team June 2020 Accomplished
repository system
Purchase ICT equipment for ICT Equipment ICT Team August 2020 Accomplished
infrastructure of the ODMRS School Head
Installation of infrastructure Installed routers ICT Team September 2020 Accomplished

Digitized SLMs Digital modules SHS Teachers October 2020 Accomplished

Source out funds/donations Financial Donations All Teachers October to Accomplished

from stakeholders and partners Other donations like School Head December 2020
supplies and
equipment
Repair printers Functional printer ICT Team October 2020 Accomplished

Purchase additional printers New printer School Head October – Accomplished

BAC November 2020
Step 8
Pilot
Implementation Highlights

Offline Digital Module Repository System

Step 8
Pilot
Process Performance
Expenses Incurred in the Reproduction of SLMs
for 103 SHS Students
(Modular Printed Learning Modality)
for the Month of November, 2020

25000
AMOUNT IN PESOS

20000

15000

10000 8460

5000
2115 2115 2115
2115

0
Week 1 Week 2 Week 3 Week 4 Total
Step 8
Pilot
Process Performance
Expenses Incurred Using the
Digitized SLMs for 116 SHS Students
(Modular Digital Learning Modality)
for the Month of November, 2020

25000
AMOUNT IN PESOS

0 0 0 0
0
0
Week 1 Week 2 Week 3 Week 4 Total
Pilot
Comparison of Process Performance
PRINTED MODULES DIGITIZED MODULES
Pilot
Comparison of Process Performance
BEFORE AFTER
Step 8

Pilot
Learnings
✓Expenses incurred in the reproduction of modules is very high.
The use of Offline Digital Module Repository System converted
printed modules to digital modules which turned the
reproduction cost to zero (0).

✓No more printing required.

✓Since this is offline, it only requires one-time purchase and

installation of equipment for the infrastructure.
Step 9

Rollout
Strategy and Scope
✓The rollout is to be given to the 116 SHS students for the
month of December 2020.

✓Same process will be applied during the rollout of the project.

✓The project will be rolled out to one of the private secondary

schools of Loon North District.
Step 9

Rollout
Stakeholder Analysis
People or Groups
Level of Commitment Teachers Students PTA/LGU
Enthusiastic support
Will work hard to make it happen
Help it work
Will lend appropriate support
Hesitant
Holds some reservations; won’t
volunteer
Indifferent
Won’t help; won’t hurt
Uncooperative
Will have to be prodded
Opposed
Will openly act on and state
opposition
Hostile
Will block at all costs
Step 9
Rollout
Implementation Plan

Activity Output Responsibility Due Date Resources/ Budget

Digitized SLMs Digital modules SHS Teachers December 2020 Soft copies of SLMs

Source out funds/donations Financial Donations All Teachers October to Letters

from stakeholders and Other donations like School Head December 2020
partners supplies and
equipment
Step 9
Rollout
Implementation Status

Activity Output Responsibility Actual Remarks

Date
Digitized SLMs Digital modules SHS Teachers December 2020 Accomplished

Source out funds/donations Financial Donations All Teachers December 2020 Accomplished
from stakeholders and partners Other donations like School Head
supplies and
equipment
Step 9
Rollout
Implementation Highlights
Step 9
Rollout
Process Performance
Expenses Incurred in the Reproduction of SLMs
for 103 SHS Students
(Modular Printed Learning Modality)
for the Month of December, 2020

25000

20000
AMOUNT IN PESOS

15000

10000

4230
5000
2115
2115

0
Week 1 Week 2 Total
Step 9
Rollout
Process Performance
Expenses Incurred Using the
Digitized SLMs for 116 SHS Students
(Modular Digital Learning Modality)
for the Month of December, 2020

25000
AMOUNT IN PESOS

0 0
0
0
Week 1 Week 2 Total
Rollout
Comparison of Process Performance
PRINTED MODULES DIGITIZED MODULES
Comparison of
Process Performance
PILOT ROLLOUT
Step 9
Rollout
Learnings
✓Not all students have access to the offline digital module
repository system, so they are given printed digital modules.

✓Reproduction costs reduced to more than 50%.

✓Senior High School students are more matured and responsible

in using devices, so they are the priority clients of this project.

✓This project can be replicated to other schools in order to

minimize cost of reproduction of modules.

✓The utilization of ODRMS gave lesser work for teachers, thus

giving them enough time to do other teaching-related tasks.
Step 10
CI Project A3
PROJECT TITLE
STAGE 1: ASSESS

FUTURE STATE

STAGE 2: ANALYZE
OFFLINE DIGITAL MODULE
REPOSITORY SYSTEM
A Continuous Improvement Project on Governance

BACKGROUND
Distance learning, also known as correspondence education or
home study, is a form of education where there is little or no face-to-face
interaction between students and their instructors.
During the simulation conducted by the school last August 2020, it IMPLEMENTATION PLAN
was found out that printed modules aren’t sustainable since it is very
expensive and requires much time for the teachers involved. Printing,
segregation, and retrieval have become a very strenuous activity.

CURRENT STATE

TEST RESULTS
STAGE 2: ANALYZE

STAGE 3: ACT
PROBLEM ANALYSIS

LESSONS LEARNED
Step 10

Project Closure
Next Steps

• Conduct Basic CI training to newly hired and untrained

teachers
• Proposed CI Project:
• Project M-TD Facility for Fishery Subjects