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SERI OMEGA PRIVATE & INTERNATIONAL SCHOOL

Subject: ENGLISH Level: FORM 4 Revision No: 5

Topic: Image
Skill: WRITING – A Report
 Giving information
 Making recommendations / suggestions

A. Read the writing task below and underline the key words.
Situation:
Your school publishes the monthly magazine ‘Shine in the Dark’. The head
teacher of your school has asked students to write a report on the magazine
and suggest in what ways it can be improved.

B. Think about the writing task and answer the questions. Choose a or b.
1. Who are you writing the report for?
a. a peer
b. a superior
2. Why are you writing it?
a. to discuss why the magazine is not successful
b. to recommend how to make the magazine better
3. What style should it be written in?
a. formal
b. informal

C. Now read the report below and choose the appropriate heading for each paragraph.

Student involvement Becoming digital Conclusion

Introduction New features

TO: Abang Othman Masagus, Head Teacher of SMK Green Road

FROM: Paul Abidin
SUBJECT: Shine in the Dark

1.

This report focuses on some aspects of our school magazine, Shine in the Dark, which
need to be improved in order to update it and make it more appealing.
1
2.

It is a fact that the Internet has changed the way people get informed nowadays. As
a result, an online version of the magazine would be easier for the students to access
than its printed form. It would also make the magazine available to parents and other
people in the community.

3.

A large majority of the students believe that Shine in the Dark should have more
variety. For example, discussion forums, chat rooms and a place for students to
publish their projects and artwork are just a few ideas of what could be added to the
online version of the magazine.

4.

Last but not least, more students should be involved in all stages of the publication
process, for example when deciding on the topics, when writing up the articles or
when working on the design. If we go online, a lot of students from ICT classes would
be motivated to volunteer their help and ideas.

5.

To sum up, I believe that if the above recommendations are carried out, Shine in the
Dark online will be a huge success.

Reported by:
Paul Abidin
PAUL ABIDIN
(Monitor of F4A1)

2
D. The information in a report is usually presented in an impersonal, formal way. One way of
doing this is by using the Passive Voice.
Examples:

Active Voice Passive Voice

1. The same coach teaches everyone.  Everyone is taught by the same coach.
2. We need to book the hall for practice  The hall needs to be booked for practice.
3. For our food fair, the organiser had  For our food fair, Wilson Chen, a famous
invited Wilson Chen, a famous chef from chef from Singapore had been invited by
Singapore to demonstrate his culinary the organiser to demonstrate his
skills. culinary skills.

Practice 1
Rewrite the report below in the Passive Voice to make it more formal and suggest an
appropriate heading for each paragraph.

To: Board of Directors of Bedford TV

From: Tom Edison
Subject: Suggestions on how to improve the quality of Bedford TV

1.

This report describes what we must do to improve the quality of the local TV channel, Bedford
TV.
This report __________________________________________________________________
___________________________________________________________________________

2.

To start with, we must do something about the long commercial breaks. We need to limit
them considerably.
To start with, something _______________________________________________________
___________________________________________________________________________

3
3.

In addition, we should add more variety to the daily programme. Specifically, people have
asked for more entertainment programmes.
In addition, more variety _______________________________________________________
___________________________________________________________________________
___________________________________________________________________________

4.

Finally, we should broadcast a special news report with local news only once a day. We will
attract new viewers that way.
Finally, a special news report ___________________________________________________
___________________________________________________________________________
___________________________________________________________________________

5.

To sum up, if we carry out the suggestions I have made, we will improve the quality of Bedford
TV considerably.
To sum up, if the suggestions ___________________________________________________
___________________________________________________________________________

Reported by:

TomEdison

4
 When writing a report, follow the plan below.
Write the following at the top:
To:
From:
Subject:
INTRODUCTION
State what the report is about. Use phrases like:
 The aim / purpose of this report is to …
 This is a report on …
 This report describes / focuses on / deals with …
 This report presents the findings of the survey conducted by …

MAIN PART / BODY (2 – 4 PARAGRAPHS)

Give information and expand on the points you want to make.
Make recommendations / suggestions.

CONCLUSION
State your overall impression / opinion.
Use phrases like:
 All in all …
 To sum up …
 On the whole …
 In conclusion …
 In my opinion …
 From my point of view …

When writing a report:

 Keep in mind who you are writing the report for and why, so that you
write in an appropriate style; formal if you are writing for a superior
or semi-formal if you are writing for a peer group.
 Choose three or four of your ideas and organise them into separate
paragraphs for every major point.
 Use headings to indicate what topic each paragraph focuses on.
 Present the information in an impersonal, formal way. One way of
doing this is by using the
5 Passive Voice.
Writing a report
Practice 2
The Alumni Association of your school has raised RM3 million for “image enhancement” projects
at your school. The principal has asked you to conduct a survey among the students on the “image
enhancement” projects. Write a report to the principal on your findings and explain the reasons
for your recommendations.

Complete the report with suitable words and phrases from the list given. Write an appropriate
heading for each paragraph. Indicate the content points (C1, C2, …) and elaborations (e1, e2, …)
in the column provided.

To: The Principal, SMK Seri Mutiara, Johor Bahru

From: Chan Chong Meng
Subject: Recommendations for Image Enhancement

1. ________________________________
This report presents the (1) _____________________ of the survey conducted by the
school prefects of SMK Seri Mutiara, Johor Bahru in November 2020 under my
supervision. We issued a printed questionnaire to every (2) ____________________
in the school. We had a 100% (3) ____________________ in the survey.

2. ________________________________
The strongest support (90%) was for the building of a new, more spacious and (4)
____________________________. This auditorium should be equipped with the (5)
__________________________ and ICT facilities. It should be (6)
__________________________ civic events for our city such as educational talks,
forums, (7) ___________________________.

3. _______________________________
Another popular suggestion is for us to (8) _____________________________ so that
it can double up as a community library. The present library (9)
_____________________________ so that it has more space for self-study, meetings
and a (10) ______________________________. The library should also be equipped

6
 with more ICT and Internet-based services.

4. _______________________________
Finally, an overwhelming percentage of the students (11)
________________________ our school becoming a city heritage centre. Hence, (12)
_________________________ which showcases the history of our city and (13)
_____________________________ it has produced should be set up.

5. ______________________________
In conclusion, we sincerely hope that these projects (14)
______________________________ by the selection committee. If adopted, we are
confident that they will bring our school closer to (15) ________________________
and give us a (16) _____________________________.

_______________ by:
ChanChongMeng
CHAN CHONG MENG
(Head Prefect)
an auditorium

** Choose your answers from the list below.

a) designed to host i) participation

b) a Heritage Gallery j) upgrade our school library
c) student k) our city community
d) latest audio visual l) should be reconfigured
e) findings m) ultramodern auditorium
f) will be seriously considered n) the famous personalities
g) were in favour o) children’s activity area
h) positive public image
GRAMMAR p) debates and conferences

7
Passive Voice
Practice 3
Rewrite the sentences using the Passive Voice.
1. The students organised a grand celebration for Teachers’ Day.
A grand celebration ___________________________________________________________
___________________________________________________________________________
2. A few boys had helped the Form Five girls to decorate the hall.
The Form Five girls ___________________________________________________________
___________________________________________________________________________
3. Some of the girls should prepare the food for the day.
The food for the day __________________________________________________________
___________________________________________________________________________
4. Janet bought the presents to be given as gifts for the teachers.
The presents ________________________________________________________________
___________________________________________________________________________
5. The prefects would send the invitation cards to the Principal and the teachers.
The invitation cards __________________________________________________________
___________________________________________________________________________
6. The organiser invited a famous motivator to give a talk.
A famous motivator __________________________________________________________
___________________________________________________________________________
7. The Environment Club members are climbing Mount Kinabalu although it is the rainy season.
Mount Kinabalu ______________________________________________________________
___________________________________________________________________________
8. Students are playing chess so that they can learn to develop concentration and patience.
Chess ______________________________________________________________________
___________________________________________________________________________

8
Irregular Verb Forms (Continuation)
Practice 4
Complete the different verb forms of the given verbs.
Present & Infinitive Past Simple Present Participle Past Participle
42. drive
43. dwell
44. eat
45. fall
46. feed
47. feel
48. fight
49. find
50. flee
51. fling
52. fly
53. forbid
54. forget
55. forgive
56. forsake
57. freeze
58. get
59. gild
60. give
61. go
62. grind
63. grow
64. hang
65. have
66. hear
67. hew
68. hide
69. hit
70. hold
71. hurl
72. keep
73. kneel
74. knit

9
75. know
76. lay
77. lead
78. lean
79. leap
80. learn
81. leave
82. lend
83. let
84. lie
85. light
86. lose
87. make
88. may
89. mean
90. meet
91. mow
92. pay
93. put
94. read
95. rid
96. ride
97. ring
98. rise
99. run
100. saw
101. say
102. see
103. seek
104. sell
105. send
106. set
107. sew
108. shake
109. shear
110. shed
111. shine

10
 SERI OMEGA PRIVATE & INTERNATIONAL SCHOOL

Subject: ENGLISH Level: FORM 4 Revision No: 5

MODEL ANSWER
Topic: Image
Skill: WRITING – A Report
 Giving information
 Making recommendations / suggestions

A. Read the writing task below and underline the key words.

Situation:
Your school publishes the monthly magazine ‘Shine in the Dark’. The head
teacher of your school has asked students to write a report on the magazine
and suggest in what ways it can be improved.

B. Think about the writing task and answer the questions. Choose a or b.

1. Who are you writing the report for?

a. a peer
b. a superior
2. Why are you writing it?
a. to discuss why the magazine is not successful
b. to recommend how to make the magazine better
3. What style should it be written in?
a. formal
b. informal

C. Now read the report below and choose the appropriate heading for each paragraph.

Student involvement Becoming digital Conclusion

Introduction New features

TO: Abang Othman Masagus, Head Teacher of SMK Green Road

FROM: Paul Abidin
SUBJECT: Shine in the Dark

1. Introduction

This report focuses on some aspects of our school magazine, Shine in the Dark, which
need to be improved in order to update
11 it and make it more appealing.
2.
Becoming digital

It is a fact that the Internet has changed the way people get informed nowadays. As
a result, an online version of the magazine would be easier for the students to access
than its printed form. It would also make the magazine available to parents and other
people in the community.

3. New features

A large majority of the students believe that Shine in the Dark should have more
variety. For example, discussion forums, chat rooms and a place for students to
publish their projects and artwork are just a few ideas of what could be added to the
online version of the magazine.

4. Student involvement

Last but not least, more students should be involved in all stages of the publication
process, for example when deciding on the topics, when writing up the articles or
when working on the design. If we go online, a lot of students from ICT classes would
be motivated to volunteer their help and ideas.

5. Conclusion

To sum up, I believe that if the above recommendations are carried out, Shine in the
Dark online will be a huge success.

Reported by:
Paul Abidin
PAUL ABIDIN
(Monitor of F4A1)

12
 D. The information in a report is usually presented in an impersonal, formal way. One way
of doing this is by using the Passive Voice.
Examples:

Active Voice Passive Voice

1. The same coach teaches everyone.
2. We need to book the hall for practice
3. For our food fair, the organiser had
invited Wilson Chen, a famous chef from
Singapore to demonstrate his culinary
skills.
 Everyone is taught by the same coach.
 The hall needs to be booked for practice.
 For our food fair, Wilson Chen, a famous
chef from Singapore had been invited by
the organiser to demonstrate his
culinary skills.

Practice 1
Rewrite the report below in the Passive Voice to make it more formal and suggest an
appropriate heading for each paragraph.

To: Board of Directors of Bedford TV

From: Tom Edison
Subject: Suggestions on how to improve the quality of Bedford TV

1. Introduction

This report describes what we must do to improve the quality of the local TV channel, Bedford
TV.
This report describes what must be done to improve the quality of the local TV channel,
Bedford TV.

2.
Limit Commercial Breaks

To start with, we must do something about the long commercial breaks. We need to limit
them considerably.

13
 To start with, something must be done about the long commercial breaks. They need to be
limited considerably.

3. Add More Variety

In addition, we should add more variety to the daily programme. Specifically, people have
asked for more entertainment programmes.
In addition, more variety should be added to the daily programme. Specifically, more
entertainment programmes have been asked by people.

4. Special News Report

Finally, we should broadcast a special news report with local news only once a day. We will
attract new viewers that way.
Finally, a special news report with local news should be broadcast only once a day. We
believe that new viewers will be attracted that way.

5. Conclusion

To sum up, if we carry out the suggestions I have made, we will improve the quality of Bedford
TV considerably.
To sum up, if the suggestions I have made are carried out, I am positive that the quality of
Bedford TV will be improved considerably.

Reported by:

TomEdison

14
 When writing a report, follow the plan below.
Write the following at the top:
To:
From:
Subject:

INTRODUCTION
State what the report is about. Use phrases like:
 The aim / purpose of this report is to …
 This is a report on …
 This report describes / focuses on / deals with …
 This report presents the findings of the survey conducted by …

MAIN PART / BODY (2 – 4 PARAGRAPHS)

Give information and expand on the points you want to make.
Make recommendations / suggestions.

CONCLUSION
State your overall impression / opinion.
Use phrases like:
 All in all …
 To sum up …
 On the whole …
 In conclusion …
 In my opinion …
 From my point of view …

When writing a report:

 Keep in mind who you are writing the report for and why, so that you
write in an appropriate style; formal if you are writing for a superior
or semi-formal if you are writing for a peer group.
 Choose three or four of your ideas and organise them into separate
paragraphs for every major point.
 Use headings to indicate what topic each paragraph focuses on.
 Present the information in an impersonal, formal way. One way of
doing this is by using the Passive Voice.
15
Writing a report
Practice 2
The Alumni Association of your school has raised RM3 million for “image enhancement” projects
at your school. The principal has asked you to conduct a survey among the students on the “image
enhancement” projects. Write a report to the principal on your findings and explain the reasons
for your recommendations.

Complete the report with suitable words and phrases from the list given. Write an appropriate
heading for each paragraph. Indicate the content points (C1, C2, …) and elaborations (e1, e2, …)
in the column provided.

To: The Principal, SMK Seri Mutiara, Johor Bahru

From: Chan Chong Meng
Subject: Recommendations for Image Enhancement

1. _____Introduction ____
This report presents the (1) ___findings___ of the survey conducted by the school
prefects of SMK Seri Mutiara, Johor Bahru in November 2020 under my supervision.
We issued a printed questionnaire to every (2) _____student____ in the school. We
had a 100% (3) ____participation____ in the survey.

2. ____The Auditorium_____
The strongest support (90%) was for the building of a new, more spacious and (4)
_____ultramodern auditorium____. This auditorium should be equipped with the (5) C1
____latest audio visual____ and ICT facilities. It should be (6) ____designed to
host____ civic events for our city such as educational talks, forums, (7) _____debates e1
and conferences____.

3. ____Renovation of the Library____

Another popular suggestion is for us to (8) _____upgrade our school library_____ so C2
that it can double up as a community library. The present library (9) _____should be
reconfigured____ so that it has more space for self-study, meetings and a (10) e2
_____children’s activity area____. The library should also be equipped with more ICT

16
 and Internet-based services.

4. _____The Heritage Gallery_____

Finally, an overwhelming percentage of the students (11) ____were in favour of____ C3
our school becoming a city heritage centre. Hence, (12) ____a Heritage Gallery____
which showcases the history of our city and (13) ____the famous personalities____ it e3
has produced should be set up.

5. _____Conclusion____
In conclusion, we sincerely hope that these projects (14) ____will be seriously
considered____ by the selection committee. If adopted, we are confident that they
will bring our school closer to (15) _____our city community____ and give us a (16)
____positive public image____.

__Reported__ by:
ChanChongMeng
CHAN CHONG MENG
(Head Prefect)
an auditorium

** Choose your answers from the list below.

a) designed to host i) participation

b) a Heritage Gallery j) upgrade our school library
c) student k) our city community
d) latest audio visual l) should be reconfigured
e) findings m) ultramodern auditorium
f) will be seriously considered n) the famous personalities
g) were in favour o) children’s activity area
h) positive public image
GRAMMAR p) debates and conferences

17
Passive Voice
Practice 3
Rewrite the sentences using the Passive Voice.
1. The students organised a grand celebration for Teachers’ Day.
A grand celebration was organised by the students for Teachers’ Day.
2. A few boys had helped the Form Five girls to decorate the hall.
The Form Five girls had been helped by a few boys to decorate the hall.
3. Some of the girls should prepare the food for the day.
The food for the day should be prepared by some of the girls.
4. Janet bought the presents to be given as gifts for the teachers.
The presents were bought by Janet to be given as gifts for the teachers.
5. The prefects would send the invitation cards to the Principal and the teachers.
The invitation cards would be sent to the Principal and the teachers by the prefects.
6. The organiser invited a famous motivator to give a talk.
A famous motivator was invited by the organiser to give a talk.
7. The Environment Club members are climbing Mount Kinabalu although it is the rainy season.
Mount Kinabalu is being climbed by the Environmental Club members although it is the rainy
season.
8. Students are playing chess so that they can learn to develop concentration and patience.
Chess is being played by students so that they can develop concentration and patience.

18
Irregular Verb Forms (Continuation)
Practice 4
Complete the different verb forms of the given verbs.
Present & Infinitive Past Simple Present Participle Past Participle
42. drive drove driving driven
43. dwell dwelled / dwelt dwelling dwelled / dwelt
44. eat ate eating eaten
45. fall fell falling fallen
46. feed fed feeding fed
47. feel felt feeling felt
48. fight fought fighting fought
49. find found finding found
50. flee fled fleeing fled
51. fling flung flinging flung
52. fly flew flying flown
53. forbid forbade forbidding forbidden
54. forget forgot forgetting forgotten
55. forgive forgave forgiving forgiven
56. forsake forsook forsaking forsaken
57. freeze froze freezing frozen
58. get got getting got
59. gild gilded / gilt gilding gilded / gilt
60. give gave giving given
61. go went going gone
62. grind ground grinding ground
63. grow grew growing grown
64. hang hung hanging hung
65. have had having had
66. hear heard hearing heard
67. hew hewed hewing hewed / hewn
68. hide hid hiding hidden
69. hit hit hitting hit
70. hold held holding held
71. hurl hurled hurling hurled
72. keep kept keeping kept
73. kneel knelt kneeling knelt
74. knit knit / knitted knitting knit / knitted

19
75. know knew knowing known
76. lay laid laying laid
77. lead led leading led
78. lean leant / leaned leaning leant / leaned
79. leap leapt / leaped leaping leapt / leaped
80. learn learnt / learned learning learnt / learned
81. leave left leaving left
82. lend lent lending lent
83. let let letting let
84. lie (1) & (2) (1)lied (2) lay (1)&(2) lying (1) lied (2) lain
85. light lighted lighting lighted
86. lose lost losing lost
87. make made making made
88. mean meant meaning meant
89. meet met meeting met
90. mistake mistook mistaking mistaken
91. mow mowed mowing mowed / mown
92. pay paid paying paid
93. put put putting put
94. read read reading read
95. rid rid ridding rid
96. ride rode riding ridden
97. ring rang ringing rung
98. rise rose rising risen
99. run ran running run
100. saw sawed sawing sawed / sawn
101. say said saying said
102. see saw seeing seen
103. seek sought seeking sought
104. sell sold selling sold
105. send sent sending sent
106. set set setting set
107. sew sewed sewing sewed / sewn
108. shake shook shaking shaken
109. shear sheared shearing sheared / shorn
110. shed shed shedding shed
111. shine shone shining shone

20