PROPOSED CONSTRUCTION OF

MAKUENI FRESH PRODUCE MARKET

AT EMALI TOWN

PROJECT STATUS REPORT

 PROJECT SUMMARY

 CLIENT: DEPARTMENT OF TRADE, MARKETING, INDUSTRY,

CULTURE AND TOURISM.
 FUNDED BY: GOVERNMENT OF MAKUENI PROJECT CONTRACT
NO: 948610-2021-2022
 SUPERVISION: DEPARTMENT OF INFRASTRUCUTRE, TRANSPORT,
PUBLIC WORKS & ENERGY
 MAIN CONTRACTOR: M/S CITILINK SOLUTIONS LTD P.O. BOX 316-
01001 KALIMONI
 ELECTRICAL SUB-CONTRACTOR: DOMESTIC
 MECHANICAL SUB-CONTRACTOR: DOMESTIC

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 Handing Over Date: 13th June, 2022
 Commencement Date: 27th June, 2022
CONTRAC  Contract Period: 6 months (26 Weeks)

T DETAILS  Intended Completion Date: 27th December,2022

 First Revised Completion Date: 1st January, 2023
 2nd Revised Completion Date: 15th February 2023
 Time extension requested 45 days
 Time Extension Granted YES
PROGRESS
– Contract period: 6 Months (26 Weeks)
– Period elapsed up to 20th January 2023: 30 Weeks 3days
– % of contract period elapsed: 100%
– % of work physically completed: 70%
 4  3 NO WHOLESALE BLOCKS comprising of 30no. individual
wholesale stalls
PROJECT  4 NO RETAILS BLOCKS comprising of 96no. individual retail
SCOPE stalls
 4 NO. MARKET SHEDS
 ADMINISTRATION AND REVENUE office
The total amount of  KITCHEN & RESTAURANT
work that is to be done  HOME NURSING/ BREASTFEEDING CENTER
in order to deliver the 
ABLUTION BLOCK, SEPTIC TANK & SOAK PIT
finished product:
 6 NO. WATER TANK BASED & 24NO. 10,000 LITRES WATER
TANKS
 WASTE DISPOSAL BIN & HAND WASHING POINTS
 EXTERNAL WORKS – Cabro Paved Driveways, Walkways and
Parking, Storm water
 Management & Drainage System, Landscaping Works, Water
Harvesting and Water Reticulation, Driveway Street lighting,
 SPECIALIST WORKS- Cold Rooms, Mobile Weigh Bridge.

PROJECT
COST
 Contract sum:
 Authorized additional:
 Revised contract sum:
 Amount certified to date:
  1st Certificate:
  2nd Certificate:
  3rd Certificate:
 % of contract expended:
5
Kshs. 172,885,038.20
Kshs. NIL
Kshs. NIL
Kshs. 102,250,581.20
Kshs. 59,929,096.00
Kshs. 29,633,507.20
Ksh. 12,687,978.00
59.14%
6
KEY MILESTONES &
DELIVERABLES
 Activities in progress:
 Plaster to heads of walls and edges
3NO. WHOLESALE BLOCKS
 Roof cover installation
Overall progress 75%
 Installation of roller shutter doors
 Casting of window cills
 Floor screeding to receive terrazzo

 Activities in planning:
 Installation of rainwater goods
 Fixing of facia
 Painting
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KEY MILESTONES &
DELIVERABLES
 Activities in progress:
 Wall finishes-plaster to heads of
4 NO. RETAIL BLOCKS
walls and concrete edges/faces,
Overall progress 80%
 Completion of Roof cover gaps
 Installation of terrazzo floor
 Installation of roller shutter doors

 Activities in planning:
 Fixing of facia
 Installation of rainwater goods
 Painting
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KEY MILESTONES &
DELIVERABLES  Activities in progress:
ADMINSTRATION &  Completion of internal plaster
REVENUE OFFICE
 Floor tiling
Overall progress 90%
 Fitting internal doors
 Internal plumbing and electrical works

 Activities in planning
 Glazing
 Completion of roof cover and
installation of rainwater goods
 Painting
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KEY MILESTONES
& DELIVERABLES  Activities in progress:
 Demolition of internal walling as
4NO. MARKET SHEDS
per instructions
Overall progress 80%
 Roof cover installation

 Activities in planning
 Floor finish
 Installation of steel gutters and rain
water goods
 Painting
10
KEY MILESTONES &
 Activities in progress:
DELIVERABLES
 Roof truss installation
 Windows fabrication
HOME NURSING CENTRE  Internal plumbing and electrical installations
Overall progress 68%  Activities in planning:
 Completion of internal and external wall
finishes
 Glazing
 Floor finish
 Installation of rainwater goods
 Painting
 Dependencies:
 Plaster finish vs fitting of doors, completion of
internal plumbing and electrical works
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KEY MILESTONES &
DELIVERABLES  Activities in progress
 Completion of substructure for restaurant-casting
of floor bed
NEW ABLUTION BLOCK,
SEPTIC TANK, SOAK PIT,  Completion of walling for septic tank
KITCHEN &RESTAURANT
 Formwork to columns for restaurant
Overall progress 40%

 Activities in planning:
 Setting out and start of new ablution block
 Completion of superstructure for restaurant
 Casting Suspended floor for septic tank and beams

 Dependencies:
 Filling and ramming approved around septic tank
walling vs setting out of new ablution block
12  Activities in progress
KEY MILESTONES &  Clearance of walkways, driveways and parking
DELIVERABLES areas in readiness for stripping
 Setting out and marking for walkways,
driveways and parking
EXTERNAL WORKS
Overall progress 5%  Activities in planning:
 Culvert works
 Drainage pipework installation
 Stripping roadways and parking areas
 Dependencies:
 Setting out and survey works vs clearance of
walkways, driveways and parking areas
 Favorable weather vs earthworks
 Minimal external activities vs earthworks
 Mobilization of adequate equipment
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 The work objectives are first defined and guidelines

PROJECT for satisfactory performance identified
PERFORMANC  The quantity of work output is measured. Quality
E check is done to ensure it is not compromised in the
face of high productivity.
 Checkpoints are identified to determine whether our
timelines/implementation plans need modification e.g.
the timeline is modified after observing that work
objectives are ahead of schedule.
 Self appraisals- Follow up with employees on the
Performance Against
project on how they are doing with the project by
Objectives having each one of them measure his/her performance.
This helps in highlighting discrepancies between what
the employee and management think are important
performance factors.
 Giving positive feedback to teams and individuals for
their contributions. This boosts morale and sees team
members through to the completion of project goals.
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 Schedule:-Progress is evaluated as a going concern and

PROJECT PERFORMANCE
updated regularly for reporting to stakeholder group
 Quality:-All standard checks and tests are performed as
a going concern. A quality control plan as established is
adhered to.
Performance Against  Cost:-Actual spend in real time in comparison to what
Outcomes was budgeted and noting variances.
 Stakeholder satisfaction:- Checking in with all the
stakeholder in the course of implementation processes
helps ensuring that they are satisfied with the outcomes
they see.
  Progress, status reports:-
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o A list of deliverables –completed and outstanding
o An overview of schedule activities that have commenced and those that are
completed
PROJECT o Schedule of activities ongoing and the percentage of work that has been
done
PERFORMANCE
o Estimating the time and /or resources required for in-progress schedule
activities
 Whether and to what extend quality standards are being met
Performance Against
 Total costs authorized and the amount of money spent on a
Outputs
particular activity
 How project resources are being used:-
o Analysis of underutilized resources:-Funds that remained unspent ;
o Underutilization of human labour is simply a waste that we avoid at all
costs.
o The value of unused materials-re-sale, recycling or use in other areas of the
project
 Routine collection of work performance information to be
used as input data for quality control measures.
 Work performance data raw measurement and observations
identified during tasks performed in order to complete the each
project component.
 Directing and managing project activity execution of
PROJECT
PERFORMANCE
Performance Against
Schedule
We regularly monitor the
project’s schedule
performance and this provides
early indications of possible
activity-coordination problem, 
resource conflicts, and
possible cost overruns.
 The project’s schedule status is assessed by
comparing actual activity start/end dates and actual
milestone dates to their planned dates:
 By maintaining a combined activities and
milestones report updated on a progress Gantt
chart, we are able to track activities on the critical
path and ensure that none is lagging.
 This also provides less time for small problems to
go undetected and, thus, suppress them evolving
into bigger problems.
Our project’s schedule status by comparing project
start/end dates and actual completion date to the
planned dates didn’t work.
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  Creating a baseline:- 17
o Original scheduled start and finish dates,
o Planned efforts,
PROJECT PERFORMANCE o Estimated costs, Budgeted revenue
 Forecasting the budget:-consistent reforecasting and
revisiting the budget to prevent things from getting
Performance Against out of hand
Budget  Outlining resource usage:-Reviewing the number of
people and ensuring they are fully utilized
 Monitoring the project’s schedule:-Informs activity
coordination problems, resource conflicts and cost
overruns.
 Managing the scope:-Avoiding scope creep.
Controlling the project instead of the project
controlling us.
18 APPENDIX
SHOWCASE

ROUTINE STAKEHOLDER MEETINGS

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ROUTINE STAKEHOLDER MEETING

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EXPANSION JOINT
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INITIAL SITE BEFORE CONSTRUCTION

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FOUNDATION WORKS
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CONCRETE GUTTER
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RING BEAM
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HOT WORKS
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ELECTRICAL INSTALLATIONS
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SETTING OUT
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FLOOR BED WORKS

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MASONRY WALLING
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ROLLER SHUTTER DOORS

TERRAZZO FLOOR
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ROOFING
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EXTERNAL KEY TO WALLS

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