ÔN TẬP THƯ TÍN GIAO DỊCH

THÀNH PHẦN CỦA THƯ

1. Letterhead (Tiêu đề)
Tên công ty và địa chỉ người gửi
2. Date (Ngày)
- September 9, 2023
- 9th September 2023
3. File number (số hồ sơ)
Reference No.: #...
4. Confidential (Bảo mật)
5. Inside address (Địa chỉ người nhận)
- Tên và chức vụ (Nếu có)
- Tên công ty (Nếu có)
- Địa chỉ
6. Attention line (Dòng chú ý)
7. Salutation (Lời chào)
- Dear Sir/Madam (Không biết tên)
- Dear.....+ Tên
8. Subject line (Dòng tiêu đề)
…… Project
9. Body of the letter (Nội dung)
Nhắc đến thư trước, mục đích viết thư, tương lai (soon/in the future/look
forward to…..)
10. Complimentary close (Chào kết)
- Không biết tên: Yours faithfully
- Biết tên: Yours sincerely
11. Signature – position (chữ ký – chức vụ)
Yours sincerely,
Nguyen Thi Tuyet Hanh
Sales Manager or Marketing Director
12. Enclosure (Thông tin bổ sung)
Xuất hiện các từ: Enclosure, Enc, Encl, cc, Bcc
Ví dụ: Enclosure: A pricelist...
13. Postcript (Tái bút)
14. Mailing instructions (Chỉ dẫn)
 BỐ CỤC THƯ MẪU

[Tên người gửi]

[Địa chỉ người gửi]

Date

[Tên người nhận]

[Địa chỉ người nhận]

Dear Sir/Madam/Mr/Mrs,

Body of the letter

Yours sincerelly (biết về người nhận)/Your faithfully (chưa biết về người nhận)
Ký tên
Chức vụ: Production manager (TP sản xuất) Marketing manager (TP MKT)
Ví dụ:
Yours sincerely

Nguyen Thi Tuyet Hanh

Sales Manager
 MỤC LỤC

1. Thư chúc mừng được bổ nhiệm.......................................................................................

2. Thư mời...........................................................................................................................

3. Thư Động Viên................................................................................................................

4. Thư chia buồn.................................................................................................................

5. Thư giới thiệu sản phẩm mới...........................................................................................

6. Thư thông báo tăng giá....................................................................................................

7. Thư bán hàng...................................................................................................................

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1. Thư chúc mừng được bổ nhiệm.

Write a congratulation letter for Mr.Smith on his promotion to Export Manager for
Taiwan

MEGA COMPANY
123 Jhongsiao, Dai Bac, Taiwan City

October 12, 2023

Mr. Smith, Export Manager

WISTRON COMPANY
192 Dong Van, Duy Tien, Taiwan City

Dear Mr. Smith,

I am writing to express my sincerest congratulations on your recently becoming Export

Manager for Taiwan at Wistron Company. Congratulations on your new position.

Having known and worked with you, I am very happy to know that you have worked
hard in your old position and this promotion is definitely a worthy result for you.

I hope you will overcome all difficulties and continue to rise in your career path.
Seeing you appointed to a new role is a great source of inspiration and motivation for
me.

See you soon, we will meet each other to have fun together!

Best regards,

Ho Phuong Thanh
Manager
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2. Thư mời
Write an invitation letter to invite a customer to the opening ceremony of our new
factory on April 10.
ELECTRONIC COMPANY
475A Dien Bien Phu, Ward 25, District Binh Thanh, Ho Chi Minh City

October 11, 2023

Mr. Leslie, Customer

NOVAGROUP COMPANY
786B Ly Thuong Kiet, Ward 13, District 3, Ho Chi Minh City

Dear Mr. Leslie,

It is our great pleasure to invite you to the opening ceremony of our new factory at
Saigon facility: 32A, Ward 26, District Binh Thanh, Ho Chi Minh City on April 10.
This will be a turning point marking a new beginning, a new job, and an opportunity
for our company to expand relationships with partners and customers.

The inauguration will be started by lunch at the venue. We hope you attend the
programs and make the event a success with your presence. Please confirm your
presence at the opening ceremony before April 7. It will be convenient for us to
organize the event in the most thoughtful way.

Thank you for your continued support and for being a part of our journey. We hope to
see you at the opening ceremony of our new factory.

Yours Sincerely,
Nguyen Thi Tuyet Hanh
Sale Manager
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3. Thư Động Viên

Write an encourage letter to motivate employees to complete the project which has
been delayed due to some technical issues

MEMO

October 12, 2023

To: Member of team Marketing

From: Team leader
Subject: Motivation letter

Dear Sirs,

I would like to express my deepest gratitude for the hard work every one of you has
shown. Unfortunately, we have experienced some delays due to technical issues, we
have no choice but to make up for the lost time by adding 1 hour of work next week.

Our leadership knows that you have been very tired lately because of the hard work
you have to do, but I would like to encourage everyone to try to help our company
during this difficult time. I am confident that We can overcome these challenges and
complete the project successfully. In addition, we will reward individuals with
outstanding achievements. Now, more than ever, we put our trust in you.

Just a little more guys! we can do this!

Signed,

Nguyen Duy Hai

Manager
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4. Thư chia buồn

Write a condolence letter to Mr. Thomas Wilson’s company for his death

LALA COMPANY
160 Nguyen Gia Tri, Binh Thanh District, Ho Chi Minh City

October 12, 2023

Mr. Thomas Wilson’s Company

HIM LAM COMPANY
786B Ly Thuong Kiet, Ward 13, District 3, Ho Chi Minh City

Dear Mr. Thomas Wilson Company,

I am deeply saddened to hear about the passing of Mr. Thomas Wilson, your
esteemed founder and CEO. He was a visionary leader and a generous mentor to many
people in the industry.

Mr. Wilson had a remarkable impact on the growth and success of your
company. He was always passionate about innovation, excellence, and customer
satisfaction. He also cared deeply about his employees and their well-being. I had the
privilege of working with Mr. Wilson on several projects over the years. Mr. Thomas
Wilson is a wonderful person who has given us unconditional advice and
encouragement throughout the years.

Please accept my deepest sympathy. Many people will miss him.

Yours Sincerely,

Truong Thi Trang

Manager
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5. Thư giới thiệu sản phẩm mới

You are a manger from sales department of Dallas Company located at 138 Hai Ba
Trung Street, District 1, Ho Chi Minh City, Vietnam. Write a letter to introduce a new
collection of dresses at this Christmas.

Dallas Company
138 Hai Ba Trung Street, District 1, Ho Chi Minh City, Vietnam

October 10, 2023

Daisy Fashions Company

135 Dien Bien Phu Street, District Binh Thanh, Ho Chi Minh City, Vietnam

Dear Sir,

I am writing to introduce an exciting new collection of dresses from Dallas Company

that will undoubtedly add a touch of glamor and elegance to Christmas celebrations
this year.

Our new Christmas collection features a variety of designs to cater to different tastes
and occasions. Whether you prefer classic silhouettes, modern cuts, or bold patterns,
we have something to suit every preference. Our collection promises to make you
stand out in any crowd. In addition to our commitment to quality and design, Dallas
Company also prides itself on excellent customer service. Our knowledgeable and
friendly staff members are always ready to assist you in finding the perfect dress that
compliments your personality and enhances your beauty. To express our gratitude for
your continued support, offering an exclusive discount of 15%. On all purchases made
from our Christmas collection romal during the launch week. This special offer is our
long way of showing appreciation for your loyalty and trust in the Dallas Company.
To provide you with an opportunity to explore our new collection firsthand, we invite
you to visit our showroom at 138 Hai Ba Trung Street, District 1, Ho Chi Minh City.
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We sincerely hope that you will grace us with your presence at our showroom and give
us the opportunity to serve you with our finest collection of dresses.

Yours faithfully,

Dinh Thi My Tinh

Sale Manager
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6. Thư thông báo tăng giá

As a Sale Manager of Healthy Food Company, you must write an announcement letter
to inform the customers about the increasing price of Raw Energy Mix Nut because of
Consumer Price Index changes and the augment of the freight cost from Australia.
(Block format)

HEALTHY FOOD COMPANY

475A Dien Bien Phu, Ward 25, District Binh Thanh, Ho Chi Minh City

October 11, 2023

Mr. Rose, Customer

786B Ly Thuong Kiet, Ward 13, District 3, Ho Chi Minh City

Dear Mr. Rose,

First of all, we are extremely pleased and grateful for your cooperation with our
Healthy Food Company company during this time.

I’m writing to let you know that because of recent changes in the Consumer Price
Index and the escalating freight costs from Australia, we find it necessary to adjust the
price of Raw Energy Mix Nut. We are going to be raising our prices on Raw Energy
Mix Nut. We know that the unexpected price increase will affect your business, but we
have to apply the pricing policy Raw Energy Mix Nut to sustain our profitability. The
price is changing from 235.000 VND a month to 475.000 VND. Please find enclosed
our new price list, which goes into effect starting from October 20, 2023. Any orders
placed before October 20, 2023 will be honored at the lower price so it would be better
if you place an order today.
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Our new prices will allow us to better serve you and our future customers! We hope
that we will have more and more opportunities in providing you high–quality products
with efficient customer service.
If you have any questions or concerns regarding this price adjustment, please do not
hesitate to contact our customer service. We look forward to receiving you with the
best products in the market.

Yours sincerely,

Nguyen Thi Tuyet Hanh

Sale Manager
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7. Thư bán hàng

Viết thư theo gợi ý dưới đây. (Block)
Sau khi nhận được thư hỏi hàng của khách hàng vào ngày 12 tháng 4, công ty anh chị
(Công ty HI-FI) nhận thấy có thể chào hàng với những điều khoản và điều kiện sau
đây:
1. Tên hàng: Lò nướng đối lưu mã 812 (Convection Oven)
2. Quy cách phẩm chất: Theo như catalog đính kèm số AB234.
3. Số lượng: 500 chiếc.
4. Đơn giá: 120USD/ chiếc FOB cảng Sài Gòn, bao gồm chi phí đóng gói bao bì.
5. Đóng gói: theo tiêu chuẩn đóng gói bao bì xuất khẩu của Việt Nam.
6. Thanh toán: bằng L/C có xác nhận, trả tiền ngay như thường lệ.
Hãy viết thư chào hàng theo gợi ý trên, cuối thư, bày tỏ mong muốn sớm nhận được
đặt hàng của khách và nói thêm về uy tín của công ty trong việc thực hiện các đơn
hàng của khách.

HI – FI COMPANY
475A Dien Bien Phu St, Ward 25, District Binh Thanh, Ho Chi Minh City

October 12, 2023

Mr. Thu
285 Le Hong Phong St, District 10, Ho Chi Minh City

Dear Mr. Thu,

We would like to say thank you for your inquiry of items in our shop on 12 th April. It
is our pleasure to offer you the goods on your request under the following terms and
conditions:

1. Commodity: Convection Oven, code 812, brand new made in 2022, in VietNam.
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2. Specifications: As per enclosed catalogue No.AB234.

3. Quantity: 500 units
4. Price: USD 120/unit, FOB Saigon Port, excluding packing.
5. Packing: In accordance with Vietnamese export standard packing.
6. Payment: By confirmed L/C, pay at sight as usual.

We are providing you with high-quality, durable convection oven products, and these
products are highly sought after in the market. With the above order quantity we will
be ready to give you a 10% discount on the total order value. Hurry up because this
exclusive offer is only valid for 15 days from the date you receive our letter.

Our company is committed to providing customers with the best quality “Convection
Oven’’ products, and we look forward to receiving orders from you. If you have any
requests or questions, please feel free to contact me via the hotline: 1900 8378.

Yours sincerely,

Nguyen Van Trong

Customer service