Solution Sheet of Question Paper

of April 2023 Exam

(Data Entry Operations - Class XII)

Q.1] Fill in the blanks:

(a) Uniform Resource Locator

(b) Thumbnail
(c) Software
(d) 0 and 1
(e) 4567
(f) Server
(g) Assembler
(h) Hyperlink
(i) Formula Bar
(j) Cathode Ray Tube

Q.2] True/False

(a) True
(b) False
(c) False
(d) True
(e) False
(f) True
(g) True
(h) True
(i) False
(j) True

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Q.3] Define the following terms

(a) Control Unit: The process of input, output, processing, and storage is
performed under the supervision of a unit called the Control Unit. It
decides when to start receiving data, when to stop it, where to store data,
etc. It takes care of step-by-step processing of all operations inside the
computer.
(b) Header and Footer: In a document, a header is a section located at
the top of each page, while a footer is a section located at the bottom of
each page. Headers and footers typically contain information such as page
numbers, document titles, dates, or other repeating elements that need to
appear on multiple pages.

(c) AutoSum: AutoSum is a feature in Microsoft Excel spreadsheet that helps

you to add the contents of a cluster of adjacent cells.

Q.4] Write short notes on the following:

(a) Operating System: It is an interface between a computer user and com-

puter hardware. An operating system is software that performs all the
basic tasks like file management, memory management, process manage-
ment, handling input and output, and controlling peripheral devices such
as disk drives and printers. Some popular Operating systems are UNIX,
Windows, and Linux.
(b) Assembler: The software (set of programs) that reads a program writ-
ten in assembly language and translates it into an equivalent program in
machine language is called an Assembler.
(c) Pivot Table: A pivot table is a data processing tool commonly used in
spreadsheet software like Microsoft Excel. It allows users to summarize
and analyze large sets of data in a tabular format. They provide a flexible
and interactive way to explore and understand complex datasets, making
them a powerful tool for data analysis in various fields.

Q.5] Differentiate between the following terms:

(a) AutoFill() and AutoFormat:

AutoFill(): AutoFill is a feature that allows users to quickly fill a series
of cells with a pattern or sequence based on the content of a starting cell.
It is helpful for extending a series of numbers, dates, or other data types
in a logical manner by dragging the fill handle.
AutoFormat: On the other hand, AutoFormat is a feature designed to
enhance the visual appeal of a range of cells by applying predefined for-
matting styles. It includes options for fonts, alignments, borders, and
other formatting elements to give a polished and professional look to the

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 selected data range. AutoFormat is more focused on formatting aesthetics
than data sequence extension.
(b) Hide Slide and Delete Slide:
Hide Slide: If you do not want a slide to appear during the slide show
but do not want to delete the slide as it may be used later, the slide can be
hidden by right-clicking on the slide in the slide pane and selecting Hide.
You can unhide a hidden slide in a similar manner.
Delete Slides: When a slide is deleted, it is removed from the presenta-
tion entirely, and the action cannot be undone unless there is a backup of
the file. This is a more decisive step, suitable for situations where a slide
is no longer needed in the presentation and can be permanently discarded.
(c) Web page and Web site:
Web page: A web page is an individual electronic document written in
HTML, containing text, graphics, multimedia, and interactive features. It
has a unique URL and often includes hyperlinks to other pages. On the
other hand, a website is a collection of one or more web pages belonging
to a specific entity, such as a company or individual. The first page of a
website is called the home page, serving as an index for the site’s content.
In summary, a web page is a single document, while a website is a collection
of interconnected web pages.

Q.6] Answer the following:

(a) Column charts vs. Bar charts: Column charts are used to compare
values across categories. They give very effective results to analyze the
data of the same category on a defined scale. Whereas, bar charts are used
to show comparisons between individual items. To make a bar chart, the
data should be arranged in the form of rows and columns on a worksheet.

(b) Deleting Page Breaks: The easiest way to delete page breaks is to
find and remove the extra page break indicator in the document. To
do this, switch over to Normal view, click on the Page Break line and
press DELETE key to remove the page break.
(c) Uses of Word’s Mail Merge features: The main uses of Word’s Mail
Merge features are:
1. You can merge a list of names and addresses to a single letter that
can be sent to different people in their names and addresses.
2. You can create categories, a single letter with variable information
fields in it, or labels.
3. You can also produce merged documents such as directory lists, in-
voices, print address lists, or print addresses on envelopes and mailing
labels.

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(d) Main features of PowerPoint: The main features of PowerPoint are:
1. PowerPoint gives you several ways to create a presentation.
2. Creating slides is the root of all your work with PowerPoint. You can
get your ideas across with a series of slides.
3. Adding text will help you put your ideas into words.
4. The multimedia features make your slides sparkle. You can add clip
art, sound effects, music, video clips, etc.
5. Preparing a presentation is easy in PowerPoint. Once you have cre-
ated slides, you can put them in order, time your slide show, and
present them to your audience.

Q.7] To create a bulleted or numbered list, use the list features pro-
vided by Word:

1. Click the Bulleted List button or Numbered List button on the formatting
toolbar.

2. Type the first entry and press ENTER. This will create a new bullet
or number on the next line. If you want to start a new line without
adding another bullet or number, hold down the SHIFT key while pressing
ENTER.
3. Continue to type entries and press ENTER twice when you are finished
typing to end the list.
Use the Increase Indent and Decrease Indent buttons on the formatting
toolbar to create lists of multiple levels. You can also type the text first,
highlight the section, and press the Bulleted List or Numbered List buttons
to add the bullets or numbers.

Q.8]

A B C D E
1 Name Science Maths Total Average
2 Ankur 70 80 = SU M (B3 : C3) = AV ERAGE(B3
3 Sunil 90 98 = SU M (B4 : C4) = AV ERAGE(B4
4 Ashok 60 90 = SU M (B5 : C5) = AV ERAGE(B5
5 Rohit 50 50 = SU M (B6 : C6) = AV ERAGE(B6
6 Maximum Marks = M AX(B2 : B5)
7 Minimum Marks = M IN (C2 : C5)