03/17/2023 FEBRUARY1 2023

INTRODUCTIO
N
Project Background

Our bank is currently under carrying out extensive activities through

Strategic Initiatives plan-2022/23, to become ‘’a leading private bank in
Ethiopia by the year of 2025’’, with a mission of ‘’ We root our foundation
in communities to provide banking solutions that create greater customer
experience with emphasis to cooperatives and agro-based businesses
through proper use of human resource and up-to-date technologies to
maximize stakeholders’ value.’’
To achieve this, our bank has focused to provide banking services to the
underserved (rural) areas of the country and is opening 50 Eco-branches
(some of them has already started operation) on the first phase and is
currently making efforts to open 50 additional Eco-branches, to attain
superior results at the end of the strategic plan period.

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 As we know 50 Eco-branches has been opened in the first
phase and efforts are underway to open 50 more Eco-branches
under progress

Statement of the Our team has reviewed the progress of the project, held

problem discussions with user bodies, and identified some constraints

from different perspectives

These perspectives are Land preparation/site demarcation/,

Thermo-house/ branches quality, branches layout, toilet, solar
power and wind power/, Thermo-house Transportation, civil
work/ earth work, fence work and guard house work/, selection
of contractor for civil work / quality of work, Time and cost/
and branding works/ sticker, greening and planting/

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 Objectives

Our team has been deliberated to execute the

work in opening these branches (Foundation

01
works, Fence, Guard houses, Civil and
Compound work) and has been playing a vital
role in the success of the project with
objectives of creating effective flow of work,
optimum utilization of space, favorable
impression on the customers, employee
comfort and satisfaction.

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 Scope of the project

Eko-branch project constructed at underserved

(rural) areas of the country, where there is no other
Banks and building used for branch opening.

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 Methodology

Step 1: Land Preparation Work by District.

Step 2:On site Measurement by Design and
Building Administration Team

Step 3: Preparation Design & BOQ for civil work.

Step 4: Bid proses for civil work by district.

Step 5: After contractor selection on site follow up

will be made by Building Administration
Team.

Step 6: As soon as completion of earth work Eko

branch supply and fix take place.
Step 7: Site handover after completion of civil works.
Step 8: Payment preparation for civil work.

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2 Design and Specification
 A few limitations discovered in the first phase

Land Preparation/site demarcation Selection of Contractor

 In some area municipalities were not for Civil Work
 Work is good but needs
willing to provide land in relation to
serious follow ups during
duration of our bank service, land executing work and
transfer mechanism. selection of contractor.
Transportation Branding works
 On transportation there is some  Sticker is not done still
dalliance and defects. now.
 It takes time for delivering.  Greenery & Plantation is
not done.
Civil Work  It is better to select type
 On fence work the space of vertical grill is long of plantation based on
climate of the region and
due to the design the sheep and got is easily soil type
entered to the compound even it is very easy for
person to enter between the grill. delivering.
 Fence grill spacing should be 15cm or less since
goats, sheep are easily entering now.
 Quantity of civil works for sub structure should
consider the topography of the site.
 No Guard house

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 THERMO HOUSE Manufacturing PLC.
No Cash Box (Drawer), No sorting &
01
Ticket room, all door key is as
supplied with container by supplier
which need no change by the bank.
The pool area is less for circulation
and the drawer and shelf is not
02 provided for the branch. It is better to
consider other option for increasing
the area of thermos house.
Rooms are narrow, No table & drawer
03 to sort cash and At window part there
is a place where the money is given to
customer which not closed all time
which led to expose the ticket for air.
All computers and the staff who are
04
working on windows and the waiting
area for customer are exposed to sun
and rain. It is better to provide shade
for customer waiting area.
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The width of thermos house is too short,
05
there is no veranda, due to that the rain
enter the branch easily. And Water rain is
still entered into the branch on the top of
container which so risky for the computer.
Toilet is still not done, the exacted septic
06
for toilet is left opened so our branch
staff can't use toilet which is very
challenge for staff.
It is difficult to use toilet inside of thermos
07 house due to less circulation of air. It is
better to construct outside of thermos
house and also better to increase the
volume of septic tank.
Solar power is disconnected from the
08
system during rain. There is electric power
in the village, so it is better to use electric
power.
Wind power is not done b/c of the
09 concrete work for wind power pole is
not included on the agreement and we
hear the idea after the contractor done
all civil work. And Solar power not
working properly.
Wind power installation not yet
10 finished. Room’s height is short and as
a result not suitable in a hot region.
Some nodes and network installation
are not functional.
The cladding and floor finishing material
11 is poor in quality. Good quality material
should be selected.
There is a space between the wall
partition and roof cover, so this creates
12 high linkage. There is a poor workman
ship on fixing a joint at the edge of
partition wall and roof cover. It needs
roof treatment and quality workman ship.
9
2.3 Stake Holders Mandate in Eko-branch project
 District directors

Shall prepare suitable rented area, as per the Ensure the owner of the building to implement the work
guideline. according to the design given by the Bank’s Engineer

The Rentable area must be priory preapproved Request for procurement shall be sent after agreement is
by the banks Engineer, as per the checklist. made between the Bank and the owner of the building.

Follow up on the owner of the building

for missing works.

Check for a default at the handover

,
of the site.

Provide transportation for the

Engineers in times of Supervision.

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 Design and Building Administration team, district engineers
branding team

Follow up Supervision
Close supervision and Close supervision and
follow up on the owner follow up on the
of the building before selected contractor.
handover.

Oversee Functional safe

Oversee the contractors to The team should create functional, safe,
implement the work in and aesthetically pleasing spaces by
excellence and in a timely assessing space requirements,
manner. determining optimal furniture
placement, and selecting decorative
items.
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 Marketing Research and Business Communications

01 Oversee the implementation of the standards on

the branding elements..

02 Prepare and provide designs for specific branches as

necessary.

03 Prepare stickers and other additional branding items

(e.g. for IFB window, Premium window and others).

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 •Preparing a Contract and Preparing Tender Documents.
1

•Awarding capable contractors to undertake the job.

2

Supply Chain Management 3 •Overseeing and speeding up the overall procurement

team process.

•Administering the contract.

4

•Sending a copy of the Bid-Award in timely manner (For the

5 selected contractor, for construction project management and
for branding team).

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 District Business support

Area Checking Approval

1 2
Check the area selected for the Approve the feasibility study
new branch opening by the presented by the district to
districts are convenient (has open new branches
proper parking, potential of the
area and presentable to the
customers etc.).

Follow up Support
4 3
Follow up the execution of Give support to districts on the
districts on new branch resources fulfilment of the new
opening activities to timely branches opened by creating
operationalize the new opened alignment with different
branches working units
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 Supplier /Thermo House Manufacturing PLC/.

Any material used on the site Quality of the work shall be given a priority,
must be preapproved. and it shall be of highest standard, and
Information shall be up to date

Construction shall be Any Change of Design and specification The contractor must Implement the
according to the design and without referring the banks engineer is not work in excellence timely manner
specification provided by the tolerable
bank.

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 THANK YOU

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