Palompon Municipal

Disaster Risk
Reduction
Management
Contingency
Plan

1
Introduction

The locality is exposed to disasters and hazards due to its geography and geology as well as the
presence of internal disputes in some areas. Environmental factors such as denuded forests
aggravate flood risks. The pace of deforestation accelerated over the years. Even now, the
effects of loose soil and reduced forest cover from past forestry activities are felt in frequent
landslides and floods. Recent events show that the annual monsoon season in the country has
brought severe flooding in most areas. Most of the disasters that claimed the lives of people
and affected properties and livelihoods of the most vulnerable were brought about by increased
rainfall which caused massive flash flooding in areas which don’t normally experience such.
However, hazards become disasters only if vulnerable people and resources are exposed to
them. People who live in poverty and adverse socio-economic conditions are highly vulnerable
to disasters, especially those who live in river pathways, coastal areas and along the most
hazard-prone areas. This explains why some parts of the locality are more prone to specific
hazards than others. Such disasters consequently cause public anxiety, lost of lives, destruction
of properties and sometimes socio-political stability.

It is a good start that Palompon has initiated their Disaster Risk Reduction and Management Committee,
in accordance with the Republic Act 101211 (Philippine Disaster Risk Reduction and Management Act of
2010). The committee has prepared its leader officials for their respective local disaster risk reduction
and management committee. The local committee is hoped to provide a group of responsible leaders
who will be equipped to handle tools for disaster preparedness. Furthermore, the committee hopes to
provide trainings and seminars for disaster management, and to also plan the right approach to the
needs of the community in times of calamity.
To be cautious and concerned in times of tragedies (sakuna) and calamities. To be aware and
knowledgeable of disaster preparedness is an immense advantage, and if community members are able
to apply strategies explained in this manual, it is hoped that a safer and more prepared community will
be able to handle weather-related disasters such as storm surges, monsoon rains, typhoons and so on.
In addition, the local government unit of Palompon, Leyte who envisions hazard-prepared and
resilient community for sustainable development educates and informs the public that disaster
risk reduction is everyone's business thru an Information Team and barangay meetings or
orientation. It also encourages BDRRMC for the responsible crafting of policies to include a
course of action to be taken when the lives and properties of the populace are threatened
before, during and after unforeseen disasters.

2
CONTENT

Introduction / 2

1. PREPAREDNESS / 5
a. Terms / 5
b. The importance of the “Sanggunian” Organization in Preparedness /6
c. Structure of Barangay Disaster Risk Reduction Management Committee (BDRRMC) of
Palompon / 7
d. Members of the Committee / 8
e. Duties of the Committee / 9
i. Security / 9
ii. Supply / 10
iii. Transportation / 11
iv. Communication / 12
v. Warning / 13
vi. Rescue / 14
vii. Fire Brigade / 15
viii. Evacuation / 16
ix. Relief / 17
x. Security / 18
xi. Medical / 19

2. HAZARD MAPPING / 20
a. Vulnerable Population/ 21

3. EARLY WARNING SYSTEM (EWS) / 22

a. Communication flowchart / 22
b. Inventory of equipment used for communication / 23
c. Elements of Early Warning System / 24
d. BDRRM Committee Action Planed based from Storm Warnings / 25
e. Flood Warning Criteria and Action Plan / 26

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4. FLOOD WARNING AND EVACUATION DRILL / 27
a. Organization structure of Camp Management / 28
b. Members / 28
c. Duties
i. Chairman / 28
ii. Monitoring and Evaluation Group / 28
iii. Communication Group / 28
iv. Processing Group / 29
v. Kitchen Group / 29
vi. Relief Group / 29
vii. Maintenance Group / 29
viii. Protective and Security Group / 29
ix. Medical Group / 29
d. Flowchart of Duties of the Evacuation Committee / 30
i. Food preparation / 31
ii. Relief Distribution / 32
e. Needs of the Evacuation Center / 33
f. Overall policy in Evacuation Center / 33
g. Guide workshop on Flood Warning at Evacuation Drill / 34-35

5. LESSONS FROM THE COMMUNITY DRILL/ 36

i. Warning Committee/ 36
ii. Communication Committee/ 36
iii. Transportation Committee/ 36
iv. Medical Team/ 37
v. Evacuation Team/ 37
vi. Camp Management/ 37
vii. Relief Committee/ 37

4
 Preparedness

The arrival and extent of calamities are often difficult to predict, and as a result it is important to be
prepared for the safety of the population regardless whether people are at dangerous or “safe” zones. If
a community is prepared and equipped for unforeseen danger, economic damages and live affected by
disasters can be prevented and mitigated.

The first step in disaster preparedness is to familiarize with a number of terms that are widely used in
Disaster Risk Management (DRM). The following terms are adapted from the Republic of the Philippines’
National Disaster Coordinating Council Implementing Rules and Regulations Report 1:

1. Hazard – a dangerous phenomenon, substance or human activity or condition that may cause of
life, injury or other health impacts property damage, loss of livelihood and services, social and
economic disruption, or environmental damage. Some examples of hazards due do weather-
related disasters are: storm, earthquake, flood, flashfloods, soil erosion, volcano eruption, storm
surge and so on. A hazard may be:
 One event – for example, a fire
 A series of events – for example, a tsunami or landslide may follow after an earthquake;
a landslide may follow after a rain downpour
 A combination of events – for example, a heavy rainfall plus a landslide occurring
simultaneously
2. Disaster – a serious disruption of the functioning community or a society involving widespread
human, material, economic or environmental losses and impacts, which exceeds the ability of
the affected community or society to cope using its own resources. Disasters are often described
as a result of combination of: the exposure to a hazard; the conditions of vulnerability that are
present; and insufficient capacity or measures to reduce or cope with the potential negative
consequences. Disaster impacts may include loss of life, injury or disease and other negative
effects on human, physical, mental and social well-being, together with damage to property,
destruction of assets, loss of services, social and economic disruption and environmental
degradation.
3. Vulnerability – the characteristics and circumstances of a community, system or asset that make
it susceptible to the damaging effects of a hazard. Vulnerability may arise from various physical,
social, economic and environmental factors such as poor design and construction buildings,
inadequate protection of assets, lack of public information and awareness, limited official
recognition of risk preparedness measures, and disregard for wise environmental management.
4. Capacity – a combination of all strengths and resources available within a community, society or
organization that can reduce the level of risk, or effects of a disaster. Capacity may include
infrastructure and physical means, institutions, societal coping abilities, as well as human
knowledge, skills, tools, systems, processes, appropriate technologies and collective attributes
such as social relationships, leadership and management. Capacity may also be described as
capability.

1
http://www.ifrc.org/docs/idrl/879EN.pdf
5
 5. Risk –the combination of the probability of an event and its negative consequences. Also, the
probability of harmful consequences, or expected losses (deaths, injuries, properties,
livelihoods, economic activity disruption or environment damage) resulting from interactions
between natural, human-induced hazards and vulnerable conditions. The extent of a risk at a
given event can be described by the following equation:

where R is risk, H is hazard, V is vulnerability, and C is capacity.

The Importance of an Advisory Council in Preparedness

The leadership of barangay is essential in Disaster Risk Reduction Management (DRRM) and disaster
preparedness. If the organization and duties of Sanggunian councils are unclear, this may lead to more
confusion.

There are a number of important questions to consider as to how local barangays can prepare in times of
adversity:

1. What are the duties/responsibilities of the Sangguniang Barangay (Council)?

2. Which barangay (disaster risk unit) is organized and prepared for delegation or send-off of
supplies?
3. What materials or things that the community already has that can help or prepare them in times
when these are needed (e.g. calamity, disaster event, etc.)?
4. What should the community do?

These questions will serve as an evaluation to determine how equipped barangays and local
governments are when starting a disaster preparedness program. Additionally, these questions will
address improvements and needs when initiating a program.

It is important to remember that disaster risk reduction strategies are always looking for solutions, not
additional problems. The solutions will be presented in the form of recommendations of which will be
used as the fundamental core to tackle issues that a community is facing. Therefore, it is essential team
work among community members are practiced so that practical solutions are drafted for their
respective communities.
 It is important that people with leadership roles are aware of their given responsibilities in the
community they are residing in.
 During times of calamities, it is common that the surge amounts of responsibilities are passed on
only to a few people or organization, and as a result, relief efforts are either slowed down or
halted. For instance, medical and health officials are more fitted to help those in rescue and
casualty efforts, whereas others are trained and equipped to facilitate evacuations. Furthermore,
of social welfare (Panlipunang Kagalingan) workers and volunteers are valuable in relief efforts,
whereas workers trained to do damage control may be able to work with Council. As a result, it is
crucial that workers are trained to know what their roles are when hazards persist or when a
disaster strikes.
 The Council should follow the policies formulated by the Barangay Development Council (BDC)
and should do so by forming a committee. The committee and individuals affiliated with the
organization should be oriented on what their specific roles are before a disaster risk reduction
strategy is initiated.
Since the Congress passed the Republic Act 10121 or Philippine Disaster Risk Reduction and
Management Act, its objective is to include and mandate disaster risk reduction and management as
part of the school curriculum of high school and college/university students. In addition, the
Sangguniang Kabataan will be included in the objectives of DRRM. It is also expected that good
6
governance, risk assessment and the accumulation of knowledge on the capacity intended for DRRM
shall be part of the preparation and operation of the local government.

It is expected that the local government will be the first responders during disastrous events, and as a
result, it is crucial that barangays participate in preparedness. It must be assured that disaster risk
reduction (DRR) is always referred to in planning, programs and budget formulation. In doing so, it is
expected that BDC will formulate policies and carry them out in programs, seminars, workshops,
trainings and so on.

MUNICIPALITY OF PALOMPON BARANGAY DISASTER RISK

REDUCTION AND MANAGEMENT COMMITTEE

7
Members of the Committee

8
1. Security Committee 9. Evacuation
a. 24 Barangay Officers (Tanod) 1. Evacuation Procedure
b. 10 Philippine National Police a. Deputy Officer (Tanod)
(PNP) b. Communication Committee
c. 20 Barangay Protection Action c. Transport
Team d. Medical
d. Armed Forces of the Philippines 2. Camp Management
(AFP) (optional) a. Principal
2. Supply b. Assistant
a. 10 Barangay Staff c. Medic/WASH
3. Transportation d. Security
a. All drivers of barangay e. Engineering
b. 5 Officers (Tanod) f. Relief – Social Welfare
c. 10 Street sweepers Volunteer
4. Communication 10. Relief
a. Kabalikat a. Kagawad Officer
b. Bantay Bayan b. Camp Management
5. Information c. Transportation – 2 drivers, 4
a. Barangay Secretary street sweepers
b. 3 Barangay Staff d. Security – 2 officers (tanod)
6. Warning e. Warehousing
a. Rainfall monitoring 11. Medical
b. Observation of Rain Condition a. 6 Barangay Health Workers
7. Rescue b. Sangguniang Kabataan (SK)
a. Medical c. Health Center Staff
b. Transport 12. Damage Control and Assessment
c. Communication a. Kagawad Officer
8. Fire Bridge b. PNP on duty
a. On duty personnel c. Social Welfare Representative

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SECURITY COMMITTEE

Duties and Responsibilities:

1. Chairman – Manages the security of people and their properties in times of calamity and in
times of evacuation; Manages the security and order in times of transporting supplies and relief
goods as well as equipment’s
2. Vice Chairman – Acts as an assistant to the Chairman as a well as a team leader; acts upon all
duties related to security in times of calamity on behalf of the Chairman
3. Bantay-Bayan, Bantay Komunidad – Oversees an evacuated area, community or district so that
properties of community members are taken care of during times of evacuation.
4. Police and Officers (Kapulisan at mga Tanod) – oversees the security of all vicinity of barangay;
protects houses (and its properties) during times of calamities; secures evacuation centers/sites;
manages logistics of traffic when there is a calamity or an evacuation; aids volunteers/workers
when distributing relief goods/efforts and any other type of aid (e.g. crowd control)

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SUPPLY COMMITTEE

Duties and Responsibilities:

1. Chairman – Responsible for leading and managing supplies for disaster events
2. Vice Chairman – Assists the Chairman management and provision of supplies
3. Warehouse - Responsible for stocking items when not in need (or in preparation for a disaster
event), and as well as its release when a disaster strikes; in-charge of doing inventory after a
disaster
4. Distribution – In charge of partition of relief goods according to the Relief Committee; Keeps
records of what supplies were bought and in charge of collecting them in a safe place.

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TRANSPORATION COMMITTEE

Duties and Responsibilities:

1. Chairman – Directs drivers to their destination; Assures that all vehicles have sufficient fuel and
are in good condition at all times, especially during an emergency.
2. Vice Chairman – Assists drivers that were designated by the Chairman to their assigned
destination
3. Drivers – Patrol mobiles may support the Medical Committee; Backup driver will assist the
Chairman

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COMMUNICATION COMMITTEE

Duties and Responsibilities:

1. Chairman – Receives information from MDCC authorities (Multi Development and Const. Corp?)
or National Civil Defence or any other officials authorized to give information to the leaders of
Barangay Warning Service.
2. Vice Chairman – Acts as an assistant to the Chairman as well as a team leader; involves in all
communication processes regarding a disaster event on behalf of the Chairman
3. Monitoring File Staff - Manages and records warnings and messages broadcasted by the
Communication Committee; retains order or proper line of communication in the governing city;
manages a directory or a list of all workers/volunteers involved in the operation; organizes
equipment/materials needed for communication

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WARNING COMMITTEE

Duties and Responsibilities:

1. Chairman – Manages the ongoing communication between Barangay Captains so that

information coming from the national agency can restore order.
2. Vice Chairman – Assures that warning signals are received by all residents of the barangay; acts
as Barangay Leader when there is none.
3. River Watch and Rain Gauge Team – Monitors water levels; prepares official statements and
submits to the Chairman for information and facts that can then be distributed for warnings and
next steps in times when such warnings are needed

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RESCUE COMMITTEE

Duties and Responsibilities:

1. Chairman – Manages the Rescue Committee, especially in places that need aid.
2. Vice Chairman – Supports the Chairman as well as ongoing rescue efforts
3. Rescue Team - Visits people in affected areas that are in still need of rescue; attends on going
rescue efforts and makes sure that order is met.

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FIRE BRIGADE COMMITTEE

Duties and Responsibilities:

1. Chairman - Leads its team in times of fire or calamity.

2. Vice Chairman – In-charge of operating Fire Truck Operator (FTO), drivers, crews, and nozzleman
during a fire or a calamity
3. Fire Truck Operator (FTO)/Driver – Drives the fire truck to and from the fire.
4. Nozzleman – In charge of operating the nozzle during a fire event.

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EVACUATION COMMITTEE

Duties and Responsibilities:

1.Chairman – Creates an emergency plan for evacuation sites (i.e. schools). Collaborates with BDC in
order to choose, organize and train operating teams; manages and leads activities/tasks for workers or
volunteers to lead evacuations or enforced stay
2.Vice Chairman – Serves as the principal assistant to the Chairman and the team

3. Monitoring and Field Staff – Receives and lists names who were evacuated; Keeps records of how
many families were evacuated/forced evacuated and affected by the flooding
4.Field Staff – Assists the Chairman, Relief, Transportation, Medical, Security and Communication staff;
works with BFP personnel with water levels; reports how many families have been affected
5.Medical – Collaborates with Philippine National Red Cross and Marine Rescue 161 to conduct first aid
exercises and medical self-help; organizes which areas are best fitted for first aid stations as well as
shelters, evacuation centers and so on; leads medical and self-help operations and are permitted to
obtain medical equipment and medicine; conducts security and instructions during emergency
treatments of those who were hurt or are sick; inspects materials and water located in shelters

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RELIEF COMMITTEE

Duties and Responsibilities:

1. Chairman – Coordinates with Transport Committee, Security Committee, Evacuation Committee

and Camp Management; manages the preparation of materials needed for relief such re-packing
goods before they are distributed and the distribution process; receives relief goods from Supply
team; prepares team members on what their specific tasks are
2. Volunteers – Receives the complete list of those who were evacuated such as: the number of
families and their home address and the condition of evacuees; repacks relief goods; assists in
distributing relief goods
3. NGOs - Counts and records the number of relief goods that will be distributed for evacuees or for
inventory purposes

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SECURITY

Duties and Responsibilities:

 Assures the security of people and properties abandoned in residences, evacuation centers and
any areas affected by the event
 Conducts personal identification and control by inspecting incoming people and vehicles
entering the affected area (i.e. only authorized people are allowed to enter the area)
 Responds to alarming and suspicious incidents
 Reports incidents to authorities via BDC Chairman or whoever is in charge
 Assists PNP for the security of the operation

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MEDICAL

Duties and Responsibilities:

1. Chairman – Leads in choosing the most ideal areas for first aid stations as well as areas for
shelters, evacuation centers and so on
 Inspects medicine that will be used and needed when a disaster event occurs
 Manages a plan on the execution of duties when a disaster event occurs
 Consults with Transportation Committee on what vehicles to use when needed
 Communicates with Rescue Committee on number of casualties during calamity
2. Vice Chairman – Acts as principal assistant when Chairman and group members are in the field.
3. Physician/Midwife - Takes care of those who are sick in times of calamities
4. Groups 1, 2 and 3 - Assists evacuees and those who conducts first aid

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HAZARD MAPPING

Hazard mapping is an important tool to be used to evaluate the strengths and weaknesses of a
community as they prepare for a calamity or crisis. This method can also be used to study the natural
phenomena that may have a great impact on an affected area. In the case of Municipality of Palompon,
should take note of its water levels and any changes in river movements as they prepare for a hazard.
Although citizens may be not able to stop the impact of increasing flooding in their community,
barangays are still capable of preventing and mitigating the effects of a disaster through framing a hazard
map.

The purpose of a hazard map is to inform community members on how to assess the extent of
damage(s) from a disaster/hazard, and in what ways these then be prevented or mitigated given that it
occurs in the actual event. Through a workshop, Barangays of the Municipallity was able to prepare
hazard, population and resource maps:

1. Groups were formed to draw out the following maps: Vulnerable Population Map, Hazard
Map and Resources Map.
2. Potential areas were listed for mapping.
3. Groups listed the environment conditions, weaknesses and strengths for each place listed for
potential mapping. For instance, materials used for residential construction, where the
narrow streets are, whether there are enough water supply in case a fire occurs, etc.)
4. Scenarios were created to come up with strategies on how evacuations can be executed.
5. Transect walk were observed and done in the community.
6. Information regarding the flood were taken from local and traditional sources
7. Past history of the area was studied (For example, when the last highest flood levels
occurred, the most intense fire event, its causes, etc.)
8. Secondary data are studied to better understand on how to go about with drawing out the
maps.
It is hoped that these maps will give accurate information to community members, especially to those
who are at a higher risk of being in a calamity or disaster. These maps will aid in teaching citizens on
where the evacuation sites are and what steps to do so that calamities are prevented. In addition, these
maps will be used by local authorities to form teams that will serve and help in preventing negative
effects of a calamity or disaster. Finally, these maps will help in formulating early warning systems,
communication protocol and evacuation procedures.

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 Vulnerable Population
Issues/Problems Areas Who is Responsible?
1. Houses are blocked. 1. LGU
2. Streets and alleyways are 2. Barangay
narrow. 3. Residents
3. Garbage is disposed 4. Teachers
improperly. 5. Social service
4. There is a lack in co-
operation and discipline.
5. Overpopulation
6. Different types of residential
housing (e.g. shanty, houses
made with light materials,
semi-concrete, concrete)
7. Water Facilities
8. Electrical connections
9. Cleanliness
10. Parking lots

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EARLY WARNING SYSTEMS (EWS)

When emergency events or calamities occur, it is crucial to have ongoing effective communication among disaster preparedness groups. When there is clear
communication, preparedness groups can act earlier and faster so that further effects of a disaster can be prevented. Local governments can use early
warnings and notifications sent by NDRRMC, which will then be used as advisories to form next steps for barangays. These early warnings can be used to
determine when pre-emptive evacuation can be done, an area that is at high risk of flooding. It will be helpful if local governments and barangays have the
appropriate equipment to distribute messages such as advisories and early warnings to its respective residents.

MAYOR RAMON C. OÑATE

Chairperson
Vice-Chairpersons

ZENAIDA ALGO MERLA LIANZA ENGR. ISAGANI A. JAENA VICTOR A. TAMPOS

Disaster Preparedness: MILDGOO Disaster Preparedness: MSWDO Disaster Rehab & Recovery:MPDO Disaster Prevention & Mitigation:
LrepDOST/Office of the Brgy. Affairs

Palompon Municipal Disaster Risk Reduction & Management Office

RAOUL BACALLA
PMDRRM Officer Pursuant to Rule6, Section 4, Paragraph 16 of the
Pal. Municipal Disaster Operation Center Implementing Rules and Regulation of Republic Act 10121
Secretatiat: _ANNABELLE P. MARQUEZ__
PMDRRMO Staff Elements

CLEOFE RIVERA EMMANUEL M. LAURENTE VALENTINO T. SEVILLA

Administrative and Training Operations and Warnings Research and Planning

PMDRRMC Emergency Service Units (By Cluster)

RDANA Transportati Evacuation Search and Emergency Relief & Rehab Fire Suppression Engineering & Security
/Public Info/E. on Team Team Rescue Team Medical Services Team Team Rehabilitation
Warning Team Team CHF./ INSP HIPOLITO
MERLA LIANZA B. DELIMA
SF02 JULIO RUEL MISAGAL MICHAEL PASANA JESUS URBODA ENGR. PORFERIO PO3 ANIANO A.
ESPLANADA FRUCTUOSO
YURI YANGCO SFO2 JULIO
WILSON YAON PABLO TAN DRA. MA. LORA LICARDO NOYNAY, JR
OMEGA JR. HAZEL VASQUEZ ESPLANADA
MERLA LIANZA CHF./ INSP HIPOLITO B. CHF./ INSP HIPOLITO B. ANDALES EDGAR VIACRUCIS PO2 JOSE RANDOLPH
PABLO TAN JOHN KENT JUANERO CHF./ INSP HIPOLITO B.
DRA. MA. LORA DELIMA DELIMA ENGR. ISAGANI JAENA ABENDAN.
ANDALES REBECCA MENDOZA
DRA. CORAZON GRACE ZARAGOZA DELIMA
PO2 JOSE RANDOLPH VICTOR TAMPOS FRUCTUOSO
GRACE M. VALENTINO SEVILLA
ENGR. PORFERIO ABENDAN OMEGA JR
LICARDO PO3 ANIANO A. FERNANDEZ
FRANCISCO T. NOYNAY, JR.
BLUE SKY ARRASTRE &
SANICO JR.
LISSA PAL. PHIL-CHINESE BRGY. TANODS
PAL. ROAD- OFF ROAD AZKAL & ABC KABALIKAT STEVIDURING SERVICES
COMMUNITY & ABC
KABALIKAT & ABC BIKERS ASSOC. / ABC PBHW
Inventory of Current Equipment used for Communication
Count/Quantity Equipment Observations
Telephone 2  941-6106 – for all Make sure all phones
incoming and are functional
outgoing messages
 942-1346 – for all
complaints and
reports (for
emergency
purposes)
VHS Radio 1 – base type; 14 – hand For reporting
held
Whistle 150 Used by barangay Can be used as a signal
officials equipment
Fax Machine 1 For incoming and
outgoing messages
(941-6106)
Radio Broadcast City Government For early
Broadcast Station announcements and
distribution of early
information in
conducting disaster
preparedness
Mobile Patrol with Siren 2 For public information
and public address
system/warning
Fire Truck 1 For public information
and public address
system/warning
Computer 4 To prepare advisories
and programs; to
distribute emails
Megaphone 1 For public information
and public address
system/warning
EARLY WARNING SYSTEM

AUTOMATED WEATHER STATION

 EARLY WARNING DEVICE (SIREN)

Elements of Early Warning System

Risk Awareness
Community planning and preparation are only effective if citizens are aware of possible dangers that
they may encounter. In the case of areas near riverbanks, the rise of water level from the river must be
monitored carefully, and this is because the risk of flooding will pose as the biggest threat in their
barangay.

Monitoring and Warning

It is valuable that Palompon should use and expand their weather-related knowledge by recording
rainfall levels and rate of how fast the water is moving in the river when storms occur. These data can be
recorded by using rain gauge or flood markers. Based on the monitoring system and warning stages that
already exist, committees are able to decide on what steps to take especially on when to give out
warnings and also the right time for evacuations of those who are in hazard-prone areas.

Communication
If the water level rise is slow (or fast) and there is still sufficient amount of time to evacuate, the
committee must be able to communicate warnings in every residence through the sounding of the siren
or going throughout the barangay by doing public announcements.

Capacity
Coincidentally, local governments should be prepared in planning on rescue and evacuation efforts. It
must assured that workers stationed at evacuation centers have sufficient amount of relief goods and
supplies for evacuees.

Disaster prevention is possible! For this reason, it is crucial to have warnings and Early Warning Systems
(EWS) in every barangays. It will be easy to design a EWS and Action Plans if barangays are
knowledgeable about early warnings as noted from the Philippine Atmospheric, Geophysical and
Astronomical Services Administration (PAGASA):

 Public Storm Warning Signal No. 1 = Winds with strength of 30 to 60 kilometers per hour (KPH),
expected to occur within 36 to 72 hours.
 Public Storm Warning Signal No. 2 = Winds with strength of 61 to 100 KPH, expected to occur
within 24 to 36 hours.
 Public Storm Warning Signal No. 3 = Winds with strength of 101-185 KPH, expected to occur
within 18-24 hours.
 Public Storm Warning Signal No. 4 = Winds with strength of more than 185 KPH, expected to
occur within 12 hours.
 LOCAL
CLIMATE
CHANGE
ACTION PLAN
 Barangay Disaster Risk Reduction and Management Committee Action Plan
(Based on Signal Warning No. 2 and 3)

Action Plan of Barangay Action Plan of Disaster Task Community Action

Council Units Plan
Signal No. 2  Action Teams should  Prioritize evacuation Vulnerable population
be all committees while Rescue Team is – primary
 Have a Hazard initiating its operation
Assessment and  Have an Evacuation Safe/Evacuation
Identification of Plan in which early population - for aid
Resource Capacity for warning systems, and support
each barangay approaches and
 There should be an communication control
assessment to the are discussed.
following: Considering these will
- Vulnerability of help in mobilizing the
the barangay population out of
(i.e. physical, disaster areas in the
social, most efficient way
economic) possible. The
- Families or community must also
population that understand the Why’s,
were affected How’s and When’s of
- Current evacuation processes so
evacuation that people are brought
efforts to safer areas.
- Resource  Committee:
capacity of - Warning and
barangays once communication*
action plan is - Relief**
implemented - Security**
- Recognize - Medical**
potential needs - Transportation**
that the - Communication*
operation might - Evacuation*
have by getting  *Most important
help from committees to have
 private and  Supporting committees
public agencies
Signal No. 3 Enforce task units but make
sure to focus on the
assigned Action Plan
Flood Warning Criteria and Action Plans
Level of Warning Water Level of River Changes in the Water
(m)
0 – Normal 12 No more than 2 m
1 – Alert Stage 12.5 Changes in water height
and colour of water
2 – Preparedness Stage 14 Water height keeps
increasing with plants
and soil; water is muddy
and murky (water
turbidity); changes in
odour of water
3 – Evacuation Stage 15 Water level is high and
critical, which leads to
higher risk of flooding;
large plants, soil and
Measure
height/condition of
river for final
advisory; collaborate
with barangay council
on what next steps to
take
Action Plan
No special plans
River Watch Team
should monitor the
condition of water level
of river; document and
notify Purong Barangay
to consult for next
steps; Rain Gauge Team
should monitor rain;
document and notify
Purong Barangay for
next steps; Broadcast
advisory from Purong
Barangay regarding
Malanday’s Alert and
Monitoring Status
Broadcast an advisory
from Purong Barangay
regarding Malanday’s
Preparedness Status;
Suspend all classes;
advice vulnerable
population to evacuate;
schedule an emergency
meeting for the
Barangay Council to
study risks and develop
a resource capacity
Broadcast an advisory
from Purong Barangay
regarding Malanday’s
Evacuation Status;
 garbage are present discuss mobilization of
aid and support; write a
statement that will be
submitted to CDRRMC
for information and
additional support;
mobilize action teams
such as Security,
Transportation, Medical
and First Aid

Flood Warning and Evacuation Drill

On February 2014, Barangays of Palompon conducted a successful flood warning and evacuation drill
that was attended by Barangay officials along withvisitors coming from different groups and
organizations. The drill was able to apply Palompon Barangays Contingency and Camp Management
Plans by evaluating how effective it would be during a flooding event. If this barangays commits to
additional drills and similar practices, it would be able to meets its vision of “zero casualty” in times of
any type of calamity that may occur.

The success of the drill is due to the formation of committees that pledged to prioritize effective warning
systems and evacuation processes thorough the use of evacuation and operation centers. However, it is
the residents and barangay officials of this Barangays who made the drill even more successful due to
their cooperation with each other.
Organizational Structure of Camp Management

Duties and Responsibilities:

Evacuation Center (EC) Chairman

 Manages and leads the evacuation center
 Coordinates with barangay officials about next steps on evacuation
 Aids other organizations in distributing relief goods and other needs
 Coordinates with national and local governments and any other agencies involved in the event of
evacuation
 Submits statements on conditions of evacuation

Monitoring and Evaluation Group (MEG)

 Aids EC Chairman in controlling situation in evacuation center
 Prepares statements or documentation about the evacuation
 Monitors and documents current situation in the evacuation center
  Prepares other responsibilities under the supervision of EC Chairman

Communication Group
 Responsible for all communications (incoming and outgoing) with other agencies
 Aids any barangay officials involved in implementing warnings and advisories
 Helps EC Chairman in obtaining and receiving communication
 Makes sure that communication room is neat and is equipped
 Inspects and prioritizes important telephone/cellphone numbers for faster and more accurate
communication with intended organizations needed to coordinate with
 Maintains ongoing communication with Communication and Warning Groups of barangays and
other agencies involved so that EC Chairman can take action on next steps

Processing Group (PG)

 Prepares processing forms that will be used for registering and processing of evacuees
 Receives evacuees for proper registration
 Prepares materials that will be used for orientation
 Orientates evacuees on the policies, rules and regulations that need to be followed in evacuation
center
 Leads evacuees to their designated room assignment
 Prepares statements on what tasks the group is expected to do

Kitchen Group (KG)

 Prepared inventory in the kitchen (e.g. kitchen tools)
 Responsible for preparing food, which will be distributed to evacuees
 Responsible for organizing and preparing the area where evacuees can eat and at what time (e.g.
mess hall)
 If applicable, leads and teaches evacuees on how to use and clean the kitchen properly
 Makes sure that kitchen tools are used appropriately or are lent and returned to the rightful
organization/owner
 Records statements of their tasks

Relief Goods Group (RGG)

 Receives all relief goods that are incoming or are to be delivered to evacuation center. All relief
goods much be documented and listen appropriately.
 Distributes relief goods to evacuees and helps PG process master list of evacuees and their room
assignments
 Helps donors who wish to help and donate to evacuees
 Records statements of their tasks

Maintenance Group (MG)

 Responsible for the overall management of equipment and facility of evacuation center and
makes sure that all equipment work properly
 Responsible for the overall cleanliness of the center (e.g. make sure evacuation center and its
facilities are clean at all times; garbage is disposed properly)
 Records statement of their tasks

Protective and Security Group (PSG)

 Responsible for order and peace of evacuation center
  Responsible for conducting security checks for to keep supplies/equipment away from
vandalism, theft, etc.
 Records statement of their tasks

Medical Group (MG)

 Maintains the health of evacuees that re in evacuation centers
 Conducts checkups of evacuees who are sick and gives sufficient and appropriate medicine or
remedy for them
 Records statement of their tasks

Flowchart of Responsibilities/Duties of Evacuation Committee

Drop off evacuees to

evacuation centers

Receive evacuees to
evacuation centers

Lead evacuees to Present orientation

Holding Room to begin
abour policies, rules and
processing and regulations at evacuation
registration center

Provide medical checkup Lead evacuees to their

to evacuees (especially designated room
to those who shows assignments
symptoms of sickness)

Sick evacuees must go

and be attended to
Medical Room
Preparation of Food: Kitchen Group

Kitchen Group
prepares all materials
and tools in the
kitchen

Prepare Mess Hall

If there is Mass Cooking KG cooks and prepares food

KG feeds evacuees at Mess

Hall

If evacuees will be cooking

Evacuees can cook

KG designates a time
when evacuees can use
kitchen

Evacuees can go to
Mess Hall to eat
Distribution of Relief Goods

If Evacuation Center receives relief goods

and is responsible for its distribution
to evacuees Prepare rooms/areas where
relief goods will be situated

Organize an RG group that will

distribute relief goods based on
master list of evacuees in the
center

Distribute relief goods in each Distribute relief good to one

area/room assignment of representative of each family
evacuees

If donors would like to distribute

relief goods
RG group will help donors in
distribution of relief goods

Donors distribute relief Donors distribute relief

goods to designated goods to one representative
areas/room assignments of of each family
evacuees
Needs of an Evacuation Center

The following information is needed before preparing for evacuation of those were affected:
1. Policies, rules and regulations to be followed in the evacuation center
2. Arrangement of evacuation center:
 Registration area
 Holding Room (for processing and orientation for evacuees)
 Room assignments (for evacuees)
 Medical room
 Storage room (for relief goods)
 Kitchen area
 Security area
 Common post
3. Identify manpower complement of each group
4. Obtain list of potential/actual evacuees from Evacuation Committee Chairman, if applicable.
5. Strengthen coordination between barangay, city and government officials affected by the
disaster for the purpose of relief operations.

Overall Policies in Evacuation Center

1. All evacuees must be registered at the evacuation center.

2. Evacuees may go through medical checkups to assure they are in stable condition, if applicable.
3. All evacuees must go through an orientation of policies, rules and regulations that will be
followed in the vicinity of the evacuation center.
4. All relief goods must be listed and documented properly.
5. All relief goods must be distributed equally to all evacuees present.
6. Peace and order will be practiced with the evacuation center.
7. The evacuation center should be cleaned at all times.
8. Evacuees must be monitored regularly to meet their basic needs while at the evacuation center.
9. Evacuees must be part of conducting peace and cleanliness in the center.
Flood Warning and Evacuation Drill Sample
Time Barangay Ipil III Palompon, Leyte
Type of Hard: Flooding
8:30 Weather Bulletin # 1 ___
AM
8:45 Warning Level # 1: Water level rose to 12 meter (measured using flood marker)
AM  Warning Committee will receive information from MCDRRMC via VHF radio, or message
will be sent by BDRRMC Chairman
 BDRRMC Chairman assures what the current conditions of the water level
 BDRRMC Chairman will call the Council
 BDRRMC Chairman will send out Advisory # 1, which will be placed under Barangays
Alert and Monitoring Status
 Communication Committee will coordinate with district leaders to pass the Alert and
Monitoring Status
 Leaders from Warning and Communication Committees will obtain updates and/or
conditions of the river, which will come from monitoring stations. These updates will be
given to BDRRMC Chairman.
9:00 Weather Bulletin # ___
AM
9:15 Warning Level #2: Water level has increased to 13 meters, according to flood markers stationed
AM  Warning Committee will receive report from monitoring stations on the condition of
river; report will be passed on to BDRRMC Chairman
 Warning Committee will receive report on Weather Bulletin #___ from PAGASA, which
will be followed carefully. Report will be passed on via text message or cell to
Communication Committee.
 Communication Committee will pass on message to BDRRMC Chairman via VHF radio.
 BDRRMC Chairman will contact Council and will call for an emergency meeting at
Barangay Disaster Operation Office (BDOC).
 BDRRMC Chairman will send out Advisory # 2, which will be placed under Barangay
Preparedness Status
 BDRRMC will study current situation
 BDRRMC will assess relief efforts
 Inventory will be conducted on what resources will be used.
 Donors and any other agency that can help will be assessed and be potentially
contacted.
 BDRRMC Chairman will assign Warning Committee start hourly monitoring and report
of river conditions.
9:30  Continue coordination of Communication Committee with Warning Committee for
AM updates; Megaphones will be used to announce advisory to residences at RED ZONE
areas to initiate evacuation process to evacuation center (i.e. Malanday Elementary
School)
 Evacuation Committee will identify vulnerable communities and its residences; assures
that evacuation center is open and ready for incoming evacuees.
 Department of Education will suspend classes.
 Weather Bulletin #___
10:00 Warning Level 3: Water level of river has reached 14 meters.
AM  Warning Committee will receive updated weather forecast #___ from PAGASA and will
follow their instructions; forecast will be passed on to Communication Committee via
text message.
 Communication Committee will pass message to BDRRMC Chairman.
 Warning Committee will receive updated warning information #___ from MCDRRMC via
VHF radio; this report will be passed to Communication Committee. Also, data from
monitoring stations from the river will be received and then reported to BDRRMC
Chairman.
 Evacuation Committee will go through master list of families to be evacuated.
10:15  Transportation Committee will determine which vehicles to use and which areas will be
AM used for pickup-points.
 BDRRMC Chairman will send out Advisory # ___, which will be posted under Barangay
Evacuation Status – Ready to Execute (Actual Evaluation Plan).
 Communication Committee will advise families to get ready for evacuation. If
applicable, families are advised to prepare their evacuation kits.
 Communication and Evaluation Committees will advise evacuating families to head to
pick-up points where vehicles will be waiting for their arrival. Some may have to walk to
the evacuation center, depending on their proximity.
 Transportation and Evacuation Committees will coordinate with volunteers to help
evacuees get into vehicles; Committees will direct drivers where to go and drop them
off.
 Security, Medical and Evacuation and any other supporting committees will help
incoming evacuees. Barangay health workers will head to pick-up points and help out.
11:30  Perform Evacuation Plan followed by a debriefing
AM  De-camp and distribute relief goods (Relief Goods Group)
 STANDARD
OPERATING
PROCEDURES
Lessons from Community Drill

The success of community drill exercised is determined by how effective the Contingency Plan, which
was created by the barangay. The drill was followed by a series of additional consultations and meetings
to see what improvements still need to be made to make drills even more effective as well as
determining next steps that future drills may face. The following are recommendations that may be
considered for Barangays Contingency Plan:

Warning Committee
 Conduct exercises/seminars that will hone a better understanding or analysis of weather
activities and rainfall data. Its purpose is to be more equipped and knowledgeable in reading
information from PAGASA’s website.
 All communications must go through the Communication Committee to make
statements/reports official; document where information came from, the time it was received,
and any additional details. Official advisories will prevent legal problems and confusion in the
future.
 Add more members in the committees (e.g. Sangguniang Kabataan). Provide orientations to new
members and present what their responsibilities will be.
 Ensure that community members are aware of drills that are scheduled in the future so that
people are alert and informed.

Communication Committee
 Schedule a radio operator and maintenance meeting for each member
 Ensure that there is always an extra battery for radios; return used batteries to Operations
Center so they can re-charge these.
 Ensure that all messages will be and are sent to the intended recipient. when
 Ensure that all equipment and materials are used to prevent line-up or chaos (e.g. do not use
just one machine)
 Coordinate with homeowners associations and any other community officials to provide
maximum service to the barangay and the rest community
 Community drills should be exercised either once a year or two (2) to three (3) times a year so
people are accustomed to its objectives
 Read/record advisories from the radio; translate in Tagalog, if necessary.
 Add more members in the committees (e.g. Sangguniang Kabataan). Provide orientations to new
members and present what their responsibilities will be.

Transportation Committee
 Conducting inventory and monitoring of vehicles and manpower will produce more effective
time management
 Produce transport order (TO) forms to manage incoming and outgoing of vehicle units
  Anticipate emergency incidents. Some evacuees may be senior citizens, or are sick, has a baby,
or are carrying heavy things onto vehicles. Some evacuees walk to the evacuation center instead.
Make sure Medical Team prioritizes those are sick or were injured.
 Assign at least one dispatcher to vehicles entering the field. The dispatcher will request a
clearance from the Barangay leader before heading to the hazard area.
 Prepare route plans for vulnerable groups.
 Familiarize newly elected Kagawads on Disaster Management

Medical Team
 Report observations of mobility, mortality and disease surveillance to Health Officer. This is
important when conducting medical relief.
 Provide the Medical Team with First Aid and Basic Life Support Training.
 Ensure that the team is equipped from being infected from water contaminations.

Security Team
 Ensure barangay officials provide security in evacuation centers to maintain order

Evacuation Team
 Committee must have a more detailed on population and its operation.
 Report the state and progress of mobilization directly to the barangay chairperson
 Make sure to always have master list of evacuees at all times.
 While at the working area, make sure the team knows where each worker/volunteer is assigned
to avoid confusion.
 Obtain support from Security Group to take care of welfare of evacuees.

Camp Management
 Ensure that tasks/objectives during pre-evacuation meetings are followed. Avoid adding
tasks/ideas that are otherwise not approved by BDRRM Chairman.
 Use the nearest basketball court as a holding area.
 While at the pick-up area, assign families/evacuees to their designated evacuation center.
 Ensure to follow “room-to-room” policy in evacuation centers. Bring each family in their
designated room. Record what room and number of family members they were in, and keep
these data for future reference.
 Orientate evacuees on the policies, rules and regulations of the evacuation center by asking for
one representative from each family. Ensure that they understand that the site must be clean
and in order, and record any issues that may arise.
 Post the names of the evacuees on the wall of the school evacuation center.
 Relief goods can only be distributed if there is an official statement from DepEd.
 Use signboards to illustrate directions within evacuation centers.
 Relief goods distributers/volunteers must always coordinate with the Camp Manager.
 Initiate a Response Mechanisms for camp management (e.g. incoming evacuees, registration,
relief, kitchen management, etc.), DepEd, Security and Medical Committees.

Relief Committee
 Make sure to follow what was discussed in pre-evacuation meetings and the actual evacuation
plan.
 Always coordinate with the committee.
 Ensure approaches solutions or strategies are simple, not complicated.
 Create and adopt policies for relief distribution that are supported and endorsed by the
committee.
 Remember that the number of evacuees will increase over time.
 Practice team work at all times.