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HAROUGE OIL OPERATIONS

TECHNICAL PROPOSAL

TIE-IN Of New ESP Well B-117 At Amal Field

PERMIT TO WORK PROCEDURE

120017-HSE-006
Rev: 0
Date: June-2020

0 June-2020 IFB Issued for Bid *** *** *** *** ***
Rev Date Status Description Prepared Checked Verified Approved Client

T his document is confidential. It shall neither be shown to third parties nor used for purposes other than those for which has been
Ce document est confidentiel. Il ne devra être ni montré aux tierces parties ni utilisé que dans le cadre de la réalisation du projet.
ELECTRONIC DOCUMENTS ARCHIVED IN THE PDMS, ONCE PRINTED OR COPIED, ARE NON-CONTROLLED AND MAY BECOME OUTDATED
LES DOCUMENTS ELECTRONIQ UES ARCHIVEES DANS LE PDMS, UNE FOIS IMPRIMES OU COPIEES SONT INCONTROLEES ET PEUVENT ETRE PERIMEES
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TABLE OF CONTENTS
ABBREVIATIONS............................................................................................................................................................................... 3
DEFINITIONS ..................................................................................................................................................................................... 4
TABLE OF HOLDS .............................................................................................................................................................................. 5
1. INTRODUCTION ..................................................................................................................................................................... 6
2. PURPOSE ................................................................................................................................................................................. 6
3. area of application................................................................................................................................................................ 6
4. responsibilities ...................................................................................................................................................................... 6
5. Procedure ............................................................................................................................................................................... 8
5.1 CONSTRUCTION PERMIT TO WORK SYSTEM ............................................................................................................. 8
5.1.1. TYPES OF PERMIT TO WORK (HO T AND COLD)............................................................................................... 9
5.1.2. PTW PREPARATION .............................................................................................................................................. 9
5.1.3. APPLICATION TO PERFO RM WO RK ................................................................................................................... 9
5.1.4. ISSUING AUTHORITY - CONTRACTO RS "NOMINATED PERSON" ............................................................... 10
5.1.5. PREPARATION OF SAFETY DOCUMEN T .......................................................................................................... 10
5.1.6. ISSUE OF SAFETY DOCUMENTS ........................................................................................................................ 10
5.1.7. PERFO RMING AUTHORITY ................................................................................................................................ 10
5.1.8. COPIES OF SAFETY DOC UMENTS...................................................................................................................... 11
6. Training and certification .................................................................................................................................................. 11
7. Commissioning Night Shift Work Permitting:............................................................................................................... 11
7.1 NIGHT SHIFT: .................................................................................................................................................................. 11
7.2 SAFETY REQUIREMEN TS: ............................................................................................................................................. 12
8. Attachements: ..................................................................................................................................................................... 14
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ABBREVIATIONS

PTW : Permit to Work

HSE : Health, Safety and Environment
EIA : Environmental Impact Assessment
WMP : Waste Management Plan
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DEFINITIONS

COMPANY Is the party which carries out the detailed engineering, construction
management, supplies materials, equipment and services which have
to be performed as specified by the CONTRACTOR / SUBCONTRACTOR;

COMPANY means the member and/or members appointed or designated by

Representative
COMPANY in charge for the PPL project supervision on site as its duly
authorized representative to deal with CONTRACTOR with respect to
the CONTRACT

Emergency Is a situation from an incident, which has already taken place, but has
the potential to escalate further and cause additional damage to
human life, environment, assets, investment and reputation of
CONTRACTOR

Job Safety Analysis (JSA) Risk assessment tools used to identify and control workplace hazards
which helps integrate accepted safety and health principles and
practices into a particular task or job operation.

Risk assessment Is the determination of quantitative or qualitative value of risk related

to a concrete situation and a recognized threat (also called hazard).
Quantitative risk assessment requires calculations of two components
of risk the magnitude of the potential loss (L), and the probability (p)
that the loss will occur.
SUBCONTRACTOR Entity (and its legal successors in title) named as SUBCONTRACTOR in
the CONTRACTOR purchase order and/or the CONTRACT awarded to
the SUBCONTRACTOR to perform specific services and/or works.
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TABLE OF HOLDS

Hold Section Comment

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1. INTRODUCTION

The project consist of the supply of Management, field engineering services as may require
during construction of the work, drawings, supervision, supply/transportation and procurement
of materials and consumables necessary in accordance with COMPANY scope of work,
excavation, demolition, fabrication, erection, installation, painting, testing services, inspection,
pre-commissioning and commissioning for all piping, civil and mechanical works for the tie -in of
new ESP well Head B-117 at Amal Field, Libya

2. PURPOSE

To set the minimum standard and provide guidance on the management and administration of
the Construction Permit to Work System.

3. AREA OF APPLICATION

For use on site for the control of certain hazardous site activities within CONTRACTOR Scope.
This procedure is a minimum standard to be applied on all projects but where any part of this
document conflicts with or is of a lower standard than local regulations the corresponding
section(s) of the local regulation will apply.
This procedure applies to CONTRACTOR and Subcontractors in respect to a Permit to Work
System put in place during the construction work activities.

4. RESPONSIBILITIES

To set the minimum standard and provide guidance on the management and administration of
the Construction Permit to Work System.

 CONTRACTOR HSE Manager will ensure

- That this procedure is brought to the attention of the appropriate CONTRACTOR

Site Management, CONTRACTOR Subcontractors
- Where local requirements are not met by this procedure that the document is
amended to suit or other suitable provisions are made
- That this procedure is audited at appropriate intervals
- That Permits are controlled in the manner required by this procedure.

 Supervisors and Operations Managers:

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- should have proper training on the PTW system and should make sure that all their
subordinates comply with PTW use requirements
 Construction Supervisor:

- He is the entity which authorizes the PTW after making sure risk assessment is
properly done before doing the job
- He checks that the permit describes clearly the work to be done, its location, time,
duration and make sure all supporting documents (signed JSA, certifications, lifting
plan...) are attached to it.
- He is the authority which completes or suspends the PTW after making sure the site
is left in a safe condition

 Permit issuer/ person performing the work :

- Should fill properly all parts of the PTW after preparing with the support of HSE
supervisor on site JSA and all other relevant risk assessments before commencing
the job
- Should get proper training on the use of PTW, his commitment and the importance
of reporting any anomalies found
- After finishing the work he should leave the place in a safe and tidy condition

 HSE supervisor on site:

- He is responsible for the approval of JSA associated to the PTW by making sure all
hazards associated with the job have been identified and risk has been assessed
- Defines the safety requirements in the PTW.(as support to the person performing
the work)
- makes sure that the work site has been examined prior to commencement of work
and then in completion or suspension of the work
- Examines that the original of the issued work permit is displayed on site
- Periodically checks the compliance with conditions and safe working practices
specified in PTW
- Should have copies of the work permit and should monitor permits using a register
specific to PTW that should be updated on a daily basis and communicated to HSE
Manager
- He should keep archives of PTW documentation for all the period of the project for
future audit
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- He should specify permit to work status and details in the HSE daily report

 All Site HSE and Supervisory Personnel will monitor compliance and report any breech of
procedure to the appropriate manager.

CONTRACTOR HSE Manager will continually review the adequacy of this procedure and revise as
appropriate.

5. PROCEDURE

5.1 Construction Permit to Work System

During construction the activities tabled below shall require permission, Job Safety Analysis and
certification prior to work commencing.

Example permit to work forms can be found in the enclosures to this document:

Activity Validity (Working Days) JSA required

Trench Excavation 7 days Yes
Radiography 1 day Yes
Electrical Construction Work 7 days Yes
Mechanical Maintenance 7 days Yes
Over Head Cranes 1 day Yes
Entry into Confined Space 1 day Yes
Stringing pipes in ROW 7 days Yes
Trench Bedding 7 days Yes
Trench Padding 7 days Yes
Pipes Coating 7 days Yes
Lowering in Pipes 7 days Yes
Backfilling 7 days Yes
Pipeline Tie-In 7 days Yes
Pipe Manual Welding 7 days Yes
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FOC installation 7 days Yes

Pin Brazing 7 days Yes
Cathodic Protection 7 days Yes
Pipes Flashing 7 days Yes
Hydro test 7 days Yes

When the PTW validity of 7 days finish: A new permit shall be processed for work extending
beyond this validity.

In case of crew change, all the authorities have to do a proper handover.

5.1.1. Types of permit to work (hot and cold)

Please refer to the Attached formats of Cold and Hot PTW.

5.1.2. PTW preparation

Prior to commencement of the site works, a meeting shall be conducted on site between the Site
Representative / Issuing Authority and the Performing Authority and other involved persons to
discuss and agree upon Health, Safety and Environmental matters that are foreseeable for the
duration of the works confirming that all matters are adequately covered in the risk assessment
for the task or the work permit.

If the Performing Authority is responsible for additional personnel carrying out the work, the
Performing Authority shall conduct a pre-start / toolbox meeting with all those involved in the
work and outline the tasks covered by the permit, the hazards involved, the control measures
and mitigations including emergency procedures.

All personnel shall sign the Permit to Work Acknowledgement form or other prestart document
which references the Permit or Work Clearance to demonstrate this has been read and
understood by all parties.

5.1.3. Application to Perform Work

The following rules apply when applying for a permit:

All personnel wishing to carry out any of the above work where applicable must first complete
the Application section of the permit form.
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All applications must then be taken by the HSSE Supervisor to the relevant CONTRACTOR Permit
Controller.

Safety Documents may only be collected from Permit Controller by the Contractors "Nominated
Person(s)".

5.1.4. Issuing authority - Contractors "Nominated Person"

A Contractors "Nominated Person” is a person nominated by a Contractor as competent

supervisor who he/she has adequate knowledge of the Construction Permit System.

He, especially, he describes the job to be done, specifies the exact location, time, number of
persons involved, prepares the JSA with HSE supervisor and signs the permit to acknowledge that
he understands it and accepts the associated responsibilities and commit to forward it to
performing person.

5.1.5. Preparation of Safety Document

The CONTRACTOR HSE Manager must study the contractor’s application and take the necessary
steps to ensure that work may proceed safely.

He may instruct the contractor’s HSSE supervisor to take special precautions during the work and
may be specified on the Work Permit.

5.1.6. Issue of Safety Documents

The CONTRACTOR HSE Manager must issue the Safety Document directly to the contractors HSE
Supervisor and ensure that he/she understands the scope of work, conditions and safety
precautions that are specified in the Safety Document.

5.1.7. Performing Authority

Participates in the preparation of the permit and signs risk assessment paper as a commitment to
comply with all safety precautions required.

The contractors HSE Supervisor in receipt of the Safety Document must ensure that all persons
associated with that work are aware of and understand any restrictions and precautions to be
taken and are subject to an appropriate level of supervision.

When the work is complete the contractors performing Authority must sign, time and date the
Completion Section on the Safety Document and return it without delay to the appropriate
CONTRACTOR HSE Supervisor.
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The site supervisor have to ensure that, when the work is completed, the PTW is properly closed
and archived.

5.1.8. Copies of Safety Documents

Contractors must not under any circumstances photocopy a Safety Document, which is in use. An
unauthorised copy of a Safety Document could lead to danger if the actual Safety Document
were to be cancelled whilst a copy remained in existence.

6. TRAINING AND CERTIFICATION

All personnel involved in the use of the Permit to Work system or Permit procedures shall be
both trained and assessed as competent to the appropriate level.

The required competency of all relevant personnel should be confirmed during the planning
process for a particular task. The construction Supervisor should ensure that new personnel have
the required competencies and training.

7. COMMISSIONING NIGHT SHIFT WORK PERMITTING:

7.1 Night Shift:

Night shifts disrupt the internal body clock and night workers are likely to suffer from sleep loss,
disrupted sleep and fatigue, which may cause ill health.

The risk of errors and accident are higher at night because of fatigue and lack of alertness.

Physically and/or mentally demanding or monotonous work will increase the risk of fatigue.

Night work increases the risk of ill health and disrupts family and social life.

The risk of injury is also elevated by as much as 30 per cent. Rotating shift worker s are more than
twice as likely to have an incident compared to straight day shift workers.

Darkness

Is the most obvious hazard. This risk is best phrased as the lack of light. There is not enough
natural light at night and that alone can lead to a condition similar to Seasonal Affective Disorder
where a lack of light causes, among other things, tiredness.

Actually seeing at night is also a problem so supplemental lighting is required. For outside work
this means portable light plants and smaller task lighting.
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Fatigue

Perhaps the biggest factor is fatigue, which is linked to the circadian rhythm. Everyone’s body
slows down at night and our metabolism and alertness reaches low ebb between 3 a.m. and 5
a.m.

This is similar to the dip many people experience in mid-afternoon after a large lunch. There are
some specific situations around fatigue. The first is for those moving to night shift from days.
Without time for the body to adjust, these workers will experience intense fatigue and struggle
to function for the first week on night shift. Starting a night shift “cold turkey” greatly elevates
both the risk of an incident and the physical stress on the worker. Workers working the night
shift must still deal with the natural fatigue caused by the circadian rhythm. Up to 20 per cent of
workers are unable to adapt to shift work.

Fatigue can also result from the length of the shift. Shifts tend to be eight, 10, or 12 hours. The
longer the shift, the more the risk of incident is elevated. Additionally, the timing of the shift
rotation is important. A shift that runs from 6 p.m. to 6 a.m. is probably common and probably
the most risky. The risk of incidents rise as the shift progresses. In rotating shifts that alternate
between days and nights, the body needs time to adjust and failure to provide adequate time
can risk fatigue on day and night shifts for those workers.

Supervision

Workers on night shift are fewer in number than day shift and continue to work in facilities or
areas designed for larger workforces.

This makes supervising these workers more difficult as the supervisor may have many places
where activities are occurring. Workers involved in activities like maintenance may also be
working alone. So night shifts tend to suffer from lower supervision.

Driving

Driving is an often overlooked facet of night shift. Workers drive home at the end of the shift,
which may still be in the dark. A lot of study has been done on commercial drivers and length of
work. Research shows the sharply rising likelihood of an accident beyond 03 hours of driving.
Reducing driving hours has reduced collisions.

For most people, a 12-hour shift and a one hour commute each way would push the limits of
what most people would consider reliably safe. However, what if the worker wa s at a remote
worksite and traveling two or three hours from home? Night and rotating shift workers can be
twice as likely to have an automobile accident.

7.2 Safety Requirements:

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 Provide more supervision to ensure workers are more closely monitored.

 Ensure lighting is adequate. Use full spectrum lighting where possible.

 Have more frequent breaks particularly during the dip in alertness in early morning.

 Allow workers time to shift their circadian rhythm forward towards night shift.

 Avoid assigning complex tasks to night shift.

 Site security and transport arrangement is available for the night shift.

 Communication between shift workers on the same shift can help alertness and prevent
isolation.

 Handover of information between shifts is important for safety as it reduces errors and
accidents.

 Ensure lone workers are contacted at regular intervals during the shift.

 Provide remote workers with phones and/or means of communication.

 Provide a stand-by ambulance on site.

 Emergency procedures are established and implemented for night shift activities.

 Night shift toolbox meeting program is available at site.

 A mustering point should available in the work area.

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8. ATTACHEMENTS:

PERMIT TO WORK

Requestor / Job manager Asset owner ( AO )

Name Contact Asset owner or delegate Contact

Location/equipment/work site

Brief description/scope of requested/ proposed work ( attach more detailed scope if required )

Requested/planned date and duration of work Date: Duration:

Work scope approval ( at least one of ) Date:
S.A.P No. Project No. Contract No. Asset owner del. sign.

Risk management
Key hazard identification and controls required ( Take 5 and/or JHA to be used to identify )
Key hazards Controls
Energy sources to be isolated Y/N? Implement isolation procedure
Part of power scheme? Outage to be arranged / group isolation
Are contractors to perform any of the work? Management of Contractors and Suppliers Procedure
Atmospheric testing for confined spaces? Use confined space permit
Potential for conflicting simultaneous Other Hazards?
activities?

Agreed/attached additional permits / plans / checklists/controls

Isolation required >>>> Direct isolation Personal isolation Group isolation
Outage required - EGO Confined space permit Concealed services Hot work permit
pmt
JHA / SWI Safety observer Diving permit Asbestos handling
Work site delineation Licences/legal permits Heritage Impact Assess Working at heights chk
Testing procedure Contractor HSE Chk Other:
SWMS EIA
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Approval & agreement that risk controls are adequate Date: Time:
Hydro Tasmania asset owner (or delegate ) – I acknowledge that the work risk controls, timing,
conditions and authorisations are acceptable.
Name Signature Contact
number

Authorisation handover – permission to commence work Date: Time:

Authorised issuing officer (Hydro Ta smania representative) – I a cknowledge that the work risk controls, timing, conditions
a nd a uthorisations a re acceptable, that a ny i solations, earthing, energy dissipation, draini ng a nd work s i te del i nea ti on i s i n
pl a ce, a nd gi ve permi s s i on to commence work.
Name Signature Contact number

Person in charge – I a ccept the accountabilities of this role a nd agree to lead i n a ccordance with site s ta nda rds a nd a ppl y
a greed ri s k control s a s des cri bed a bove a nd/or a s deta i l ed i n a tta chments .
Name Signature Contact number

Note: use person in charge - change log & acknowledgement sheets as required
1. I understand the scope of work, the hazards a nd risks present a nd i ntroduced, and commit to fully i mplementing
the a greed precautions a nd control measures.
2. I ha ve been i nducted i n appropriate safe work practices a nd the work site introduction has provided me with an
understanding of the hazards present on the work site.
3. I a m competent ( a nd ticketed where legally required ) to ca rry out the work and role required of me
Work party - tracking & acknowledgement
Sign on Sign off
Name ( print ) Contact No.
Signature Time Date Signature Time Date

Note: use additional work party - tracking & acknowledgement sheets as required
1. I understand the scope of work, the hazards a nd risks present a nd i ntroduced, and commit to fully i mplementing
the a greed precautions a nd control measures.
2. I ha ve been i nducted i n appropriate safe work practices a nd the work site introduction has provided me with an
understanding of the hazards present on the work site.
3. I a m competent ( a nd ticketed where legally required ) to ca rry out the work and role required of me
4. I ful ly understand the role and responsibilities of a safety observer.
5. I s hall perform the role of a safety observer exclusively a nd not perform any other ta sk related to the work
a cti vi ty.
Safety observer ( if required ) - tracking & acknowledgement
Name ( Print ) Contact No. Sign On Sign Off
Signature Time Date Signature Time Date

Note: use additional safety observer - tracking & acknowledgement sheets as required
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Restrictions with plant Y / N

:_______________________________________________________________________
_____________________________________________________________________________________
__

Sign off - handback Date: Time:

Open links have been returned? YES NO N/A Protection settings restored? YES NO N/A

The work area has been left in a safe and Print

operable condition, all other risk control permits Sign
have been closed Person in charge
All work has been completed as requested, all Authorised issuing Print
permits closed and permit board updated officer Sign

Permit to work – risk control attachment tracking sheet

Attach Title/description Start date End date
No.
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q