Doc. No.

ASY-ASME-1

Alexandria Shipyard Company Edition 1

Rev. 0

QUALITY CONTROL MANUAL Section 12

Page No. 1 of 2
RECORD RETENTION Date 02-09-2020

12.0 RECORD RETENTION

12.1 All records described in this Manual shall be collected on completion of the
job and reviewed by QSD for completeness and correctness prior to
preparation of the Manufacturer’s Data Report. QSD shall be responsible for
record retention as required by the construction Code.

12.2 a) Following documents shall be maintained in the QA/QC Department

storage files for a minimum of Three (3) years and shall be made available
for review to AIS during his audit and to ASME Designee during joint
reviews.

 Manufacturing & Final (as built) Drawings.

 Design Calculations and applicable specifications including any
proof test reports.
 Tabulated list - material used for fabrication with, MTR, and records
of repairs along with the repair procedures.
 Welding procedure specification & Procedure qualification record,
weld map.
 Welder & Welding operator performance certifications.
 NDE Reports, NDE personnel qualification and NDE procedures and
procedure demonstration records
 ITP, Inspection/Examination Reports and procedures
 Repair procedures & records (if any)
 All Heat Treatment records (including PWHT)
 Non-conformance Reports & dispositions.
 Hydrostatic / Pneumatic test reports and calibration records
 Dimensional records
 Weld plan and weld traceability records
 Results of production and Vessel Impact test plates, if applicable
 Manufacturer's Data Reports
 Partial Data Reports as applicable,
 Pressure parts documentation and Certifications

A complete set of Radiographs shall be retained until MDR/MPDR is

signed by the AI for ASME Section VIII Division-1 item.

b) For repairs and alterations, records may represent any information

used to further substantiate the statements used to describe the scope
of work completed to a pressure retaining items and documented on R-
Forms. Records are not limited to those depicting or calculating an
acceptable design, material compliance or Certifications, NDE reports,
PWHT charts, WPS used, Welder Certifications, Continuity records,
drawings, Sketches or Photographs.
Form R reports and supporting records and documentation shall be
retained as stated in Figure 1.6.5.1 of NBIC Part-3.
 Doc. No. ASY-ASME-1

Alexandria Shipyard Company Edition 1

Rev. 0

QUALITY CONTROL MANUAL Section 12

Page No. 2 of 2
RECORD RETENTION Date 02-09-2020

12.3. All records are controlled and maintained in a manner that prevents damage,
deterioration and loss.

12.4 After the completion of retention period, all documents may be disposed by
QSD and a record shall be maintained for the same.