ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani

SCHOOL IMPROVEMENT PLANNING

GAP ANALYSIS TEMPLATE

REGION: ___________________________________

DIVISION: __________________________________

DISTRICT: __________________________________

BARANGAY: _________________________________

SCHOOL: ___________________________________

Instruction: Use the matrix on the next page as a guide in assessing the gap between your Division Targets (A) and school performance (B). In particular,
you can fill out the matrix by answering the following questions for each Division Target:

B1. Data needed – What data do we need to assess our school performance against this Division Target?

B2. Currently contributing – Is our current school performance contributing to the attainment of this Division Target? How is it contributing or not contributing?
Explain.

B3. Inhibiting Factors – If contributing, what are the factors that prevent us from contributing further to this Division Target? If not contributing, what are the
factors that prevent us from contributing to this Division Target? Include the most pressing needs or problems from available data.

B4. Projects implemented – What school projects being implemented are geared towards the attainment of this Division Target? If no such projects are being
implemented, leave it blank.

B5. Groups that require attention – Are there groups in our school that require specific attention concerning the attainment of this Division Target? (e.g.,
considering gender, socioeconomic status, ethnicity).

_______________

Date Accomplished
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
B. SCHOOL PERFORMANCE

B.2 CURRENTLY
A. DIVISION TARGETS (based on DEDP) B.1 NEEDED B.5 GROUPS
CONTRIBUTING B.3 INHIBITING B.4 PROJECTS
DATA/BASELINE DATA THAT REQUIRE
FACTORS IMPLEMENTED
(SY 2021-2022) ATTENTION
Yes/No Explanation

PILLAR 1: ACCESS

Percentage of School-age Children in School -

Net Enrollment Rate (NER) in Elementary

SY 2023-2024 SY 2024-2025 SY 2025-2026

86.66 86.91 87.16

Percentage of School-age Children in School - 43.34% Yes Increasing Enrolment rate has 1. Public Out-of-school youth
Net Enrollment Rate (NER) in Secondary enrolment rate decreased due to announcemen
has contributed to the following t around the
SY 2023-2024 SY 2024-2025 SY 2025-2026 the attainment of factors: town for early
the target. enrolment
1. Transfer of 2. Home/Purok/
residence Barangay
2. livelihood Visitation:
Encouraged
47.34% 49.34% 51.34% parents to
follow-up their
children’s
enrolment/
academic
progress

Percentage of Learners in a Cohort

Completing Grade 6 – Completion Rate (CR)
in Elementary

SY 2023-2024 SY 2024-2025 SY 2025-2026

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
78.65 79.25 79.85

Percentage of Learners in a Cohort

Completing Grade 12 – Completion Rate (CR)
in Secondary

SY 2023-2024 SY 2024-2025 SY 2025-2026

61.56 61.9 62.25

Incidence of Out-of-School Youth (OSY) in

Senior High School

SY 2023-2024 SY 2024-2025 SY 2025-2026

171 174 178

Percentage of Five-year Old Children in

Schools – Net Intake Rate (NIR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

68.1 68.55 69.00

Percentage of Elementary Enrollees in a

Given School Year Continue to be in School
the following School Year - Retention Rate
(RR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

95.92 96.22 96.52

Percentage of JHS Enrollees in a Given 43.60% Yes Increasing Factors affecting “Sabay-Sabay Disadvantaged
School Year Continue to be in School the retention rate has the low retention Tayong Mag-aral” Students
following School Year - Retention Rate (RR) greatly rate are as follows:
Home Guidance
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
SY 2023-2024 SY 2024-2025 SY 2025-2026 contributed to the 1. lack of Program
attainment of parental
Deped’s aim: to support
47.60% 49.60% 51.60% keep and sustain 2. effective study
learners in school. habits

Percentage of SHS Enrollees in a Given

School Year Continue to be in School the
following School Year - Retention Rate (RR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

91.87 93.03 94.2

Percentage of Currently Enrolled Elementary

Learners not Completing the School Year –
Dropout Rate (DR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

0.55 0.51 0.48

Percentage of Currently Enrolled Secondary 0 Yes Maintained zero Inhibiting factors 1. “Project Disadvantaged
Learners not Completing the School Year – drop-out rate for achieving zero SEATY” Students
Dropout Rate (DR) signified that drop-out rate are Sustaining the
students were as follows: Enrollment
SY 2023-2024 SY 2024-2025 SY 2025-2026 kept in school and Along the
have learned the 1. Early marriage Year
target 2. Child labor
competencies. 3. Change of 2. “Project
residence SCRRED”
4. Lack of Sustained
0 0 0 parental Cohort,
support Refrain
Repetition,
Eliminate
Drop out”
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Percentage of Kindergarten Completers
Proceeded to next Key Stage in Grade 1 –
Transition Rate (TR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

94.63 95.16 95.69

Percentage of Grade 3 Completers Proceeded

to next Key Stage in Grade 4 – Transition Rate
(TR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

93.66 94.13 94.59

Percentage of Grade 6 Completers Proceeded

to next Key Stage in Grade 7 – Transition Rate
(TR)

SY 2023-2024 SY 2024-2025 SY 2025-2026

81.42 81.87 82.33

Percentage of Grade 10 Completers 82.5 Yes Securing that *Transfer of school 1.“Project SEATY” Grade 10
Proceeded to next Key Stage in Grade 11 – Grade 10 because of change Completers
Transition Rate (TR) completers of residence Sustaining the
proceeded to Enrollment
SY 2023-2024 SY 2024-2025 SY 2025-2026 Grade 11 implied *School Along the
that continuous preference Year
learning is
84.5 85.5 86.5 maintained. *Early marriage 2.Home Guidance
Program

Percentage of Out-of-School Children (OSC)

who Returned to School or Participated in
Alternative Learning System (ALS) –
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Participation Rate of OSC

SY 2023-2024 SY 2024-2025 SY 2025-2026

10.0 12.0 14.0

Percentage of Out-of-School Youth (OSY) who

Returned to School or Participated in
Alternative Learning System (ALS) –
Participation Rate of OSY

SY 2023-2024 SY 2024-2025 SY 2025-2026

66.19 68.19 70.19

Percentage of Out-of-School Children (OSC)

Completers in ALS / Completed Session in in
Alternative Learning System (ALS)

SY 2023-2024 SY 2024-2025 SY 2025-2026

7.32 7.47 7.61

Percentage of Out-of-School Youth (OSY)

Completers in ALS / Completed Session

SY 2023-2024 SY 2024-2025 SY 2025-2026

30.99 31.61 32.64

PILLAR 2: EQUITY

Proportion of Elementary Learners in

Situation of Disadvantages Transition to Next
Key Stage

SY 2023-2024 SY 2024-2025 SY 2025-2026

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
1086/11614 1054/11614 1038/11614

Proportion of Secondary Learners in Situation 221 Yes Decreasing Inhibiting factors “Project Disadvantaged
of Disadvantages Transition to Next Key proportion of are as follows: PARTNER” Students
Stage learners in
disadvantaged *lack of parental Pairing and
SY 2023-2024 SY 2024-2025 SY 2025-2026 situation improves support Resourcing
the quality of Towards
education for *bullying Nurturing the
students. Environment for
84/221 77/221 70/221 *lack of Rogayans
psychosocial
support

Gender Parity Index (GPI) Completion in

Elementary

SY 2023-2024 SY 2024-2025 SY 2025-2026

1.01 1.0 1.0

Gender Parity Index (GPI) Completion in 1.3 Yes Achieved *gender *Intensified JHS students
Secondary proportion of discrimination Gender and
Gender Parity Awareness
SY 2023-2024 SY 2024-2025 SY 2025-2026 meant learning *bullying Development
opportunities are
1.01 1.0 1.0 offered to both
genders.

Percentage of Elementary Learners in

Situation of Disadvantage Continue to
Participate in Basic Education

SY 2023-2024 SY 2024-2025 SY 2025-2026

93.59 95.19 96.79

Percentage of Secondary Learners (Grade 7 & 51.34 Yes Increasing *lack of parental “Oplan PUPIL” Disadvantaged
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
12) in Situation of Disadvantage Continue to participation rate support Participation, Students
Participate in Basic Education of learners in Undertakings,
disadvantaged *bullying Perception &
SY 2023-2024 SY 2024-2025 SY 2025-2026 situation signified Interview of
the willingness to *lack of Learners
learn despite psychosocial
62.74 74.1 85.5 unfavorable support
circumstances.

Percentage of Learners in Situations of 55.52 Yes Achieved an *financial “Ka Purok Ko, JHS students
Disadvantage (disaggregated by group) increasing rate of hardships Tutee Ko”
Achieved at Least a Fixed Level of proficiency/
Proficiency/Mastery in Reading Literacy mastery in *lack of parental -reading
reading literacy support intervention
SY 2023-2024 SY 2024-2025 SY 2025-2026 for learners in initiated to help
disadvantaged improve the
situation signified reading level of
the resiliency RBIS learners
57.52 59.52 61.52 towards
disapproving
conditions.

Percentage of Learners in Situations of

Disadvantage (disaggregated by group)
Achieved at least a Fixed Level of
Proficiency/Mastery in Numeracy

SY 2023-2024 SY 2024-2025 SY 2025-2026

76.54 77.54 78.54

Percentage of Learners in Situation of

Disadvantage (disaggregated by group)
Achieved at least a Fixed level of
Proficiency/Mastery in 21st Century Skills
(Information Literacy, Critical Thinking, and
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Problem Solving)

SY 2023-2024 SY 2024-2025 SY 2025-2026

31.65 32.65 33.65

PILLAR 3: QUALITY

Percentage of Learners Proceeded to College

Yes Increased rate of *Early marriage Project SMART SHS graduates

SHS graduates
77.7% proceeding to *Proceeded to Secure Monitoring
college help employment and Reliable
SY 2023-2024 SY 2024-2025 SY 2025-2026 Tracking
sustain the
positive outlook
79.7% 81.7% 83.7%
and motivation
they have to
pursue higher
education.

Percentage of Learners Proceeded to 16.7 No Increased rate of Project SMART SHS graduates
Employment SHS graduates
proceeding to Secure Monitoring
SY 2023-2024 SY 2024-2025 SY 2025-2026 seek employment and Reliable
implied that there Tracking
is a greater need
for uplifting the
livelihood
17.12 17.33 17.54 condition
regardless of
degree
completion.

Percentage of Learners Proceeded to 2.7 No Increased rate of Project SMART SHS graduates
Entrepreneurship SHS graduates
proceeding to Secure Monitoring
SY 2023-2024 SY 2024-2025 SY 2025-2026 and Reliable
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
entrepreneurship Tracking
implied a need for
improving living
3 3.3 3.6
conditions.

Percentage of Learners Proceeded to Middle 2.7 Yes Increased rate of Project SMART SHS graduates
Level Skills Training learners
proceeded to Secure Monitoring
SY 2023-2024 SY 2024-2025 SY 2025-2026 middle level skills and Reliable
training meant Tracking
that learners
opted to pursue
individual’s
3 3.3 3.6 progress through
skills
development
available.

Percentage of K to 3 Learners Attaining

Nearly Proficient Level

SY 2023-2024 SY 2024-2025 SY 2025-2026

58.0 63.0 67.0

Percentage of Grade 3 Learners Attaining

Nearly Proficient Level or Better in English

SY 2023-2024 SY 2024-2025 SY 2025-2026

52.47 54.47 56.47

Percentage of Grade 3 Learners Attaining

Nearly Proficient Level or Better in Filipino

SY 2023-2024 SY 2024-2025 SY 2025-2026

58.59 60.59 62.59

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani

Percentage of Grade 3 Learners Attaining at

Least Minimum Level of Proficiency in MTB-
MLE

SY 2023-2024 SY 2024-2025 SY 2025-2026

19.39 22.39 25.39

Percentage of Grade 3 Learners Attaining

Nearly Proficient Level or Better in Numeracy

SY 2023-2024 SY 2024-2025 SY 2025-2026

40.73 42.73 44.73

Percentage of Grade 6 Learners Attaining

Nearly Proficient Level or Better in Literacy
and Numeracy

SY 2023-2024 SY 2024-2025 SY 2025-2026

41.44 42.44 44.44

Percentage of Grade 10 Learners Attaining 21.12 Yes Increasing *lack of proper Grade 10 students
Proficient Level or Better in Stage 2 Literacy percentage of motivation
and Numeracy Standards Grade 10 learners
attaining better *inappropriateness
SY 2023-2024 SY 2024-2025 SY 2025-2026 literacy and of teaching
numeracy approaches used
standards showed
27.52 30.72 33.92 a positive trend
for proficiency
level.

Percentage of Grade 12 Learners Attaining

Nearly Proficient Level or Better in Stage 3
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Literacy and Numeracy Standards

SY 2023-2024 SY 2024-2025 SY 2025-2026

29.84 34.94 40.04

Percentage of Out-of-School Children (OSC)

Alternative Learning System (ALS) Learners
Passing the A&E Test

SY 2023-2024 SY 2024-2025 SY 2025-2026

21.0 22.0 22.0

Percentage of Out-of-School Youth (OSY)

Alternative Learning System (ALS) Learners
Passing the A&E Test

SY 2023-2024 SY 2024-2025 SY 2025-2026

98.75 100 100

Percentage of Out-of-School Adults (OSA)

ALS Learners Passing the A&E Test

SY 2023-2024 SY 2024-2025 SY 2025-2026

97.0 98.0 99.0

PILLAR 4: RESILIENCY AND WELL-BEING

Percentage of Affected and Displaced

Elementary Learners Retained

SY 2023-2024 SY 2024-2025 SY 2025-2026

100 100 100

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Percentage of Learners who Reported
Violence Committed Against them by other
Learners (Bullying) or Adults (Child Abuse)
Based on Intake Sheets of Schools

SY 2023-2024 SY 2024-2025 SY 2025-2026

0.027 0.026 0.026

Percentage of Elementary Learners who are

Happy and Satisfied with their Basic
Education Experience in Relation to the
Enjoyment of their Specific Rights in School
and Learning Centers

SY 2023-2024 SY 2024-2025 SY 2025-2026

92.3 94.2 96.1

Percentage of Secondary Learners who are

Happy and Satisfied with their Basic
Education Experience in Relation to the
Enjoyment of their Specific Rights in School
and Learning Centers

SY 2023-2024 SY 2024-2025 SY 2025-2026

97 99 100

Percentage of Schools and Learning Centers

Significantly Manifesting Indicators of Rights-
Based Education (RBE) in the Learning
Environment

SY 2023-2024 SY 2024-2025 SY 2025-2026

100 100 100

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Percentage of Affected and Displaced 88 Yes
Secondary Learners Retained

SY 2023-2024 SY 2024-2025 SY 2025-2026

92 94 96

Percentage of DepEd Personnel in

Schools/Learning Centers who Know the
Rights of Children and Learners in Relation to
Rights-Based Education (RBE) Infusing them
in their Respective Jobs/Duties

SY 2023-2024 SY 2024-2025 SY 2025-2026

100 100 100

Percentage of Learners Equipped with

Capacities on what to do Before, During, and
After a Disaster/ Emergency

SY 2023-2024 SY 2024-2025 SY 2025-2026

61.68 63.18 64.67

Percentage of Learners in Safe Schools

SY 2023-2024 SY 2024-2025 SY 2025-2026

72.76 74.84 76.93

Percentage of Learners with Improved Health

Physical Fitness

SY 2023-2024 SY 2024-2025 SY 2025-2026

78.4 78.9 79.3

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
ENABLING MECHANISMS: GOVERNANCE

Percentage of Elementary Schools Achieving

Higher Level of SBM Practice

SY 2023-2024 SY 2024-2025 SY 2025-2026

35.89% 44.6 53.31

Percentage of Secondary Schools Achieving

Higher Level of School-Based Management
(SBM) Practice

SY 2023-2024 SY 2024-2025 SY 2025-2026

77.78 86.11 94.44

Proportion of Elementary Schools with Very

Satisfactory and Higher Rating in the Office
Performance Commitment and Review Form
(OPCRF)

SY 2023-2024 SY 2024-2025 SY 2025-2026

287/287 287/287 287/287

Proportion of Secondary Schools with Very

Satisfactory and Higher Rating in the Office
Performance Commitment and Review Form
(OPCRF)

SY 2023-2024 SY 2024-2025 SY 2025-2026

36/36 36/36 36/36

Proportion of School Division Office (SDO)

Personnel with Very Satisfactory and Higher
Rating in the Office Performance Commitment
 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
and Review Form (OPCRF)

SY 2023-2024 SY 2024-2025 SY 2025-2026

4/4 4/4 4/4

Proportion of Schools Achieving Ideal Ratio

on Classrooms

SY 2023-2024 SY 2024-2025 SY 2025-2026

286/479 334/479 382/479

Proportion of Schools Achieving Ideal Ratio

on Teachers

SY 2023-2024 SY 2024-2025 SY 2025-2026

498/505 500/505 501/505

Proportion of Schools Achieving Ideal Ratio

on Textbooks

SY 2023-2024 SY 2024-2025 SY 2025-2026

2/323 3/323 4/323

Proportion of Schools Achieving Ideal Ratio

on Seats

SY 2023-2024 SY 2024-2025 SY 2025-2026

302/323 308/323 314/323

Proportion of Schools Achieving Ideal Ratio

on Science and Math Equipment

SY 2023-2024 SY 2024-2025 SY 2025-2026

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani

201/323 212/323 219/323

Proportion of Schools Achieving Ideal Ratio

on ICT Package/E-Classroom

SY 2023-2024 SY 2024-2025 SY 2025-2026

290/323 292/323 294/323

Proportion of Elementary Schools with

Functional Library

SY 2023-2024 SY 2024-2025 SY 2025-2026

55/287 60/287 65/287

Proportion of Integrated Schools with

Functional Library

SY 2023-2024 SY 2024-2025 SY 2025-2026

25/91 30/91 35/91

Proportion of Secondary Schools with

Functional Library

SY 2023-2024 SY 2024-2025 SY 2025-2026

20/36 25/36 30/36

Proportion of Elementary Schools with

Connection to Electricity

SY 2023-2024 SY 2024-2025 SY 2025-2026

238/287 250/287 260/287

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani

Proportion of Secondary Schools with

Connection to Electricity

SY 2023-2024 SY 2024-2025 SY 2025-2026

36/36 36/36 36/36

Proportion of Elementary Schools with

Connection to Internet

SY 2023-2024 SY 2024-2025 SY 2025-2026

80/287 88/287 96/287

Proportion of Secondary Schools with

Connection to Internet

SY 2023-2024 SY 2024-2025 SY 2025-2026

32/36 33/36 34/36

Proportion of School Division Offices (SDOs)

Achieving Ideal Interquartile Ratio (IQR) on
Teacher Deployment for Elementary

SY 2023-2024 SY 2024-2025 SY 2025-2026

1.0 1.0 1.0

Proportion of School Division Offices (SDOs)

Achieving Ideal Interquartile Ratio (IQR) on
Teacher Deployment for Junior High School
(JHS)

SY 2023-2024 SY 2024-2025 SY 2025-2026

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
0.93 0.94 0.95

Proportion of SDOs Achieving Ideal

Interquartile Ratio (IQR) on Teacher
Deployment for Senior High School (SHS)

SY 2023-2024 SY 2024-2025 SY 2025-2026

0.93 0.94 0.95

Client Satisfaction Rating of Schools’

Respective Internal and External Stakeholders

SY 2023-2024 SY 2024-2025 SY 2025-2026

4.08 4.12 4.16

Client Satisfaction Rating of School Division

Offices’ (SDOs) Respective Internal and
External Stakeholders

SY 2023-2024 SY 2024-2025 SY 2025-2026

4.08 4.12 4.16

Special Education Fund (SEF) Utilization Rate

SY 2023-2024 SY 2024-2025 SY 2025-2026

47.53 47.53 48.48

Proportion of Elementary Schools with

Functional School Governing Council (SGC)

SY 2023-2024 SY 2024-2025 SY 2025-2026

103/287 128/287 153/287

 ANNEX 3 Gap Analysis Template

Republic of the Philippines

Department of Education
Schools Division of Sarangani
Proportion of Secondary Schools with
Functional School Governing Council (SGC)

SY 2023-2024 SY 2024-2025 SY 2025-2026

28/36 31/36 34/36

Percentage of Elementary Schools with

School Site

SY 2023-2024 SY 2024-2025 SY 2025-2026

10.8 11.5 12.2

Percentage of Secondary Schools with

School Site

SY 2023-2024 SY 2024-2025 SY 2025-2026

30.56 33.33 36.11