CQU E H I S P: Ducational Ubs For Ndigenous Tudies Roject

1
Running head: CQU EDUCATIONAL HUBS FOR INDIGENOUS STUDIES PROJECT
CQU EDUCATIONAL HUBS FOR INDIGENOUS STUDIES PROJECT

2
Table of Contents
1.1 Project Description.................................................................................................................... 3

Justification ................................................................................................................................. 3
2.1 Stakeholders .............................................................................................................................. 4
Stakeholders Engagement Assessment Matrix ........................................................................... 5
Stakeholder Communication ....................................................................................................... 6
Obtaining Expert Judgement ....................................................................................................... 7
3.1 Requirements Management ...................................................................................................... 7
Opening statement style .............................................................................................................. 7
REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR INDIGENOUS
STUDIES PROJECT .................................................................................................................. 8
REQUIREMENTS TRACEABILITY ........................................................................................ 8
REQUIREMENTS PRIORITIZATION PROCESS ................................................................... 8
MoSCoW Technique ................................................................................................................... 9
4.1 Introduction to scope................................................................................................................. 9
Work breakdown structure .......................................................................................................... 9
WBS Dictionary ........................................................................................................................ 10
5. Schedule .................................................................................................................................... 12
7. Risks.......................................................................................................................................... 18
8. Tolerances ................................................................................................................................. 20
9. Lessons Learnt .......................................................................................................................... 20
Reference ...................................................................................................................................... 22
3
1.1 Project Description
The work performed by organizations is termed as a project. This project is a short-term venture
to create a unique service or product. Projects are dealt with and handled at every level of the
company.
The SET Indigenisation Committee has endeavoured to show respect to the traditional keepers of
the lands the CQU campuses are founded on. Educational centres are proposed to be built across
five CQU campuses located at Melbourne, Perth, Rockhampton, Sydney, and Brisbane.
To carry out this project, suitable land space must be sourced and secured to convert them into
educational centres. Organizing opening ceremonies that pay tribute to the traditional caretakers
of the lands is also what the Committee is focusing on. Additionally, the Committee wishes to
have native members of the local community as one of the major stakeholders in this project.
1.2 Justification
Response Table
Output Outcome Benefits
Educational hubs to be built The organization intends to Education will empower them
across five CQU campuses. publicly acknowledge the and provide self-reliance.
Aboriginal and Torres Strait Increased job opportunities
Islander People. These will ensure greater economic
centres will provide quality development of society.
education to the native people
and also increase the scope of
job opportunities in the area

4
(Zwikael, 2015).
2.1 Stakeholders
Response Table
# Stakeholder Category (i.ie Sponsor / Description of Description of
Supplier / User) Interest Influence
1. Indigenous people User Increase in job Maximum
opportunities influence over the
and other project due to
facilities development
2. Construction Supplier Chances of Has the right to
company profit from the decide how the
supply of raw infrastructure can
materials and be constructed
construction
3. Indigenous User Educational Varying demands
students opportunities, as per age group
intellectual and interest
development, a resulting in a
wider view of demand for good
the world infrastructure
4. Investor Sponsor Betterment of Has the authority to
the community allocate resources

5
and their and enforce key
prosperity decisions
through the concerning the
educational hub project
project
5. Local government Government Increased tax Giving permission
revenues due to to the Committee
an increase in for the land on
population which the
educational hubs
will be established
6. Indigenous Local community Economic and Maximum
community social influence due to
development in maximum control
the area over campus areas
(Establishment and other aspects
of shops and (Ramu et al., 2016)
other facilities)
2.2 Stakeholders Engagement Assessment Matrix
Response Table
# Stakeholders Unaware Resistant Neutral Supportive Leading

6
1. Indigenous C D
people
2. Construction C
company
3. Students C D
4. Investor C
5. Local C
government
6. Indigenous C D
community
2.3 Stakeholder Communication
Response Table
Communication Method Interactive, Pull or Push Justification
A verbal, face-to-face Interactive The idea of educational
communication method hubs affiliated to
universities might be new to
the indigenous community.
Therefore, properly gauging
their reaction to this idea
through interactive
communication is important
7
(Naaranoja & Savolainen,
2016).
2.4 Obtaining Expert Judgement
Response Table
Experts Methods / Techniques
Sponsor Expert judgment
Local citizens Meetings
3.1 Requirements Management
Response Table
Having one stakeholder in the project is a better idea because multiple stakeholders can make
matters complicated. One stakeholder might be more useful with regard to the objectives of the
project, whereas some stakeholders can be more demanding and exhausting (Eskerod & Jepsen,
2016)
3.2 Opening statement style
Response Table
The campus leaders must begin their opening ceremony speech with ‘Acknowledgement of
Country’ since such acknowledgment pays respect to the traditional custodians and ancestors,
cultural and religious practices of the Aboriginal and Torres Strait Islander people. Moreover, it
8
helps to increase awareness and acceptance of Australia’s native people, culture and heritage
(Bullen & Flavell, 2017).
3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR
INDIGENOUS STUDIES PROJECT
Response Table
Using the documentation of the Vietnamese community educational hub is the best way to gather
information about the requirements of the indigenous people since the overall budget of the project
is low. It is an effective cost-cutting and time-saving measure to get the work done (Du, 2017).
3.4 REQUIREMENTS TRACEABILITY
Response Table
For the current project, using a change management document would be ideal as this type of
document records all the progress and changes made to a system. Since multiple campuses are
involved, this type of documentation is especially beneficial.
3.5 REQUIREMENTS PRIORITIZATION PROCESS
Response Table
Prioritization of the requirements makes sure that evaluation and execution endeavours are focussed
on the most crucial requirements. It is essential for the success of any project. There are several
business aspects which include cost, value, risk, difficulty in execution, urgency, agreement of the
9
stakeholders, interdependence of requirements, and compliance with regulations. Some
prioritization methods involve binary search tree, the Money Game, Kano analysis, Wiegers’
method, theory W, and AHP.
3.6 MoSCoW Technique
Response Table
# Components Explanation
1. M - Must have Identifying cost savings, sourcing facility
space, maximum costs must be $100,000.
2. S - Should have Organizing opening ceremonies at every
educational hub
3. C - Could have Secured facilities, meals, water systems
4. W - Would have Educational facilities, job opportunities,
etc.
4.1 Introduction to scope
Response Table
Organizing the work of an enterprise into manageable segments requires Work Breakdown
Structure (WBS) software. The work package is the lowest level of WBS.
4.2 Work breakdown structure

10
CQU Educational
Hubs for Indigenous
Studies Project
Facility Opening
Educational hubs
space ceremonies
Land Teaching and ACQUISITION

CATERING
Acquisati Construction office staff OF FUNDS FOR DECORATIONS
MANAGEMENT
hiring EQUIPMENTS
on
4.3 WBS Dictionary
<LAND ACQUISITION >
WBS ID WBS1_LA
Description of work The first and foremost work for establishing the hubs
would be to source the lands where they would be
built.
Cost Estimate $ 60,000 approximately
Start and Finish Dates 1st to 15th July 2020
<CONSTRUCTION>
WBS ID WBS2_CST
Description of work Builders would be required in the process of
converting the university campuses of CQU

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Cost Estimate $ 20,000
Start and Finish Dates 20th July to 28th February 2021
<TEACHING AND OFFICE STAFF>
WBS ID WBS3_TS
Description of work Teachers and office staff need to be hired for the
educational hubs to teach students and take care of the
management
Start and Finish Dates 1st March to 20th June 2021
< equipment>
WBS ID WBS4_EQP
Description of work Funding for state of the art equipment is needed
Start and Finish Dates 1st April to 15th May 2021
<CATERING MANAGEMENT>
WBS ID WBS5_CM
Description of work Caterers are required on the day of the opening
ceremony
Start and Finish Dates 4th July - 10th July 2021

12
<DECORATIONS>
WBS ID WBS6_DEC
Description of work Decorators and lighting technicians are needed on for
the opening ceremony
Start and Finish Dates 5th July 2021 to 13th July 2021
5. Schedule
<LAND ACQUISITION>
ACTIVITY DESCRIPTION OF WORK STA EN DURATI
RT D ON
DAT DA (DAYS)
E TE
Scouring of land Sourcing land for converting them to 1st 8th 8
educational hubs July July
2020 2020
Survey Surveying the land to confirm its 9th 12th 4
suitability July July
2020 2020
Legal procedures The legal procedures carried out by the 13th 15th 3
government officials July July
2020 2020
13
<CONSTRUCTION>
RT D ON
DAT DA (DAYS)
E TE
Hiring construction Construction labours have to hired to 20th 31st 12
workers start the work on the centres July July
2020 2020
Planning of the layout The layout of the centres have to be 1st 5th 5
planned Augu Aug
st ust
2020 2020
Painting Painting of the walls to be done once 1st 28th 28
the construction work is complete Febru Febr
ary uary
2021 2021
<TEACHING AND OFFICE STAFF>
ACTIVITY DESCRIPTION OF WORK START EN DURATI
DATE D ON
DA (DAYS)
TE
14
Hiring notice Notices have to be put out to 1st March 20th 20
encourage prospective 2021 June
teachers and people to apply 2021
for the jobs
Interview Interviews of the applicants 6th March 31st 56
have to be conducted 2021 MA
Y,
2021
Demo and training Demos and training of the 1st June 2021 30th 30
newly appointed staff have to June
conduct 2021
<EQUIPMENTS>
RT D ON
DAT DA (DAYS)
E TE
Preparing a list of the A list of all the immediately necessary 1st 3rd 3
necessary equipment equipments have to be made April Apri
2021 l
2021
Purchasing of the The required equipment and machinery 4th 8th 27
equipment have to be done April May

15
2021 2021
Operations The newly purchased equipment has to 9th 15th 8
be tested to make sure they work fine May May
2021 2021
<CATERING>
RT D ON
DAT DA (DAYS)
E TE
Hiring a catering service A catering service has to be hired to 4th 7th 4
prepare the food to be served at the July July
opening ceremony of the educational 2021 2021
hubs
Deciding on the menu The menu needs to be decided 8th 10th 3
July July
2021 2021
Arranging the After the menu is decided, required 11th 12th 2
ingredients ingredients need to be arranged July July
2021 2021
<DECORATION>

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RT D ON
DAT DA (DAYS)
E TE
Event management An Event Management team needs to 5th 6th 2
team be hired to take charge of the July July
decorations of the venue 2021 2021
Deciding decorations How should the decorations look, what 7th 9th 2
should be added - all this depends on July July
the decorators 2021 2021
Decorative items The items needed to decorate the venue 10th 11th 2
July July
2021 2021
6. COST BASELINE
Response Table
Timeline (months)
WBS id WP / Activity
name
1 2 3 4 5 6 7 8 9 10 11 12
WBS1_LA Land X
acquisition
WBS2_C Construction x
17
ST
WBS3_T Teaching & x
S Office staff
WBS4_E Equipments x
QP
WBS5_C Catering x
M Management
WBS6_D Decorations x
EC
Total monthly 10,00 1 20,00 1 1 10,00 40,00 12,00
costs ($) 0 0 0 0 0 0 0 0
, , ,
0 0 0
0 0 0
0 0 0
Cumulative 10,00 2 3 4 5 6 80,00 9 1 110,0 150,0 162,0
costs ($) 0 0 0 0 0 0 0 0 0 00 00 00
, , , , , , 0
0 0 0 0 0 0 ,
0 0 0 0 0 0 0
0 0 0 0 0 0 0
18
7. Risks
Response Table
Project Name
Name Description Likelihood Impact Response Mitigation
Type Strategy
Threat 1 Natural or The Depend Incident Hazards cannot
manmade possibilitie s on the Response always be
hazards s of extent Plan prevented;
hazards are of the however, it is
never calamit possible to
unlikely y; minimize the
people, damage by
environ preparing for it.
ment, Keeping a stash
property of emergency
, supplies is
informa always advisable.
tion
technol
ogy are
19
at risk
Threat 2 Cyber attacks The Cyber CSIRT Strong cyber
on the data possibility attacks team security measures
system of cyber put the formulation must be in place
attacks can organiz to minimize the
be less ation’s loss of vital and
likely if security confidential
proper system information. The
precautions at risk, security system
are taken thereby and network
jeopardi must be updated
zing the regularly to
privacy ensure no
of loopholes are
people present.
Threat 3 Utility Utility A Emergency The power
outage outage can sudden supply supply machinery
happen utility system must be checked
during outage maintenanc from time to time
storms or can e and inverters and
other issues delay generators should
in the operatio be made
electric ns available
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supply
Opportunity 1 Effective risk Assessment Sustaina Team Handling
management of risks and bility of formation, unfavourable
profiling ways to the policy situations
mitigate project implementa
them tion, and
regulation
8. Tolerances
Response Table
Tolerance Specific Tolerance Allowance
Tolerance specified for the time

1 year
Tolerance specified for cost

$ 200,000
9. Lessons Learnt
Response Table
Previous Lessons Learnt Proposed Action to In the Work Package
Address (In the which activity will be
Current Project) added

21
Lesson 1 To avoid
A higher (than expected) number of people, overcrowding, it is
attending opening ceremonies at some of the better to change the
campuses. The higher number of people resulted system to entry by Increased security on
in overcrowding in small areas and some invitation only. An the day of the opening
confusion in campus responsibilities for adequate number of ceremony.
workplace health and safety compliance. security guards must
be hired to control the
crowd.
Lesson 2:
A Supplier of goods and services who failed to Supply chain and

Clear instructions
address the various nuances existing between inventory
must be given to the
different indigenous Australians located in management for raw
suppliers
various geographical areas. materials
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Reference
BULLEN, J., & FLAVELL, H. (2017). MEASURING THE ‘GIFT’: EPISTEMOLOGICAL AND ONTOLOGICAL
DIFFERENCES BETWEEN THE ACADEMY AND INDIGENOUS AUSTRALIA. HIGHER EDUCATION
RESEARCH & DEVELOPMENT, 36(3), 583-596.
BUTT, A., NAARANOJA, M., & SAVOLAINEN, J. (2016). PROJECT CHANGE STAKEHOLDER
COMMUNICATION. INTERNATIONAL JOURNAL OF PROJECT MANAGEMENT, 34(8), 1579-1595.
CHIH, Y. Y., & ZWIKAEL, O. (2015). PROJECT BENEFIT MANAGEMENT: A CONCEPTUAL
FRAMEWORK OF TARGET BENEFIT FORMULATION. INTERNATIONAL JOURNAL OF PROJECT
MANAGEMENT, 33(2), 352-362.
DU, J. T. (2017). RESEARCH ON INDIGENOUS PEOPLE AND THE ROLE OF INFORMATION AND
COMMUNICATIONS TECHNOLOGY IN DEVELOPMENT: A REVIEW OF THE LITERATURE.
JOURNAL OF THE AUSTRALIAN LIBRARY AND INFORMATION ASSOCIATION, 66(4), 344-363.
ESKEROD, P., & JEPSEN, A. L. (2016). PROJECT STAKEHOLDER MANAGEMENT. ROUTLEDGE.
VOINOV, A., KOLAGANI, N., MCCALL, M. K., GLYNN, P. D., KRAGT, M. E., OSTERMANN, F. O., ...
& RAMU, P. (2016). MODELING WITH STAKEHOLDERS–NEXT GENERATION. ENVIRONMENTAL
MODELLING & SOFTWARE, 77, 196-220.

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1

Running head: CQU EDUCATIONAL HUBS FOR INDIGENOUS STUDIES PROJECT

CQU EDUCATIONAL HUBS FOR INDIGENOUS STUDIES PROJECT

1.1 Project Description.................................................................................................................... 3

1.1 Project Description

Output Outcome Benefits

Aboriginal and Torres Strait Increased job opportunities

Islander People. These will ensure greater economic

centres will provide quality development of society.

education to the native people

and also increase the scope of

job opportunities in the area

# Stakeholder Category (i.ie Sponsor / Description of Description of

Supplier / User) Interest Influence

1. Indigenous people User Increase in job Maximum

opportunities influence over the

and other project due to

2. Construction Supplier Chances of Has the right to

company profit from the decide how the

supply of raw infrastructure can

materials and be constructed

3. Indigenous User Educational Varying demands

students opportunities, as per age group

intellectual and interest

wider view of demand for good

the world infrastructure

4. Investor Sponsor Betterment of Has the authority to

the community allocate resources

and their and enforce key

through the concerning the

educational hub project

5. Local government Government Increased tax Giving permission

revenues due to to the Committee

an increase in for the land on

population which the

6. Indigenous Local community Economic and Maximum

community social influence due to

development in maximum control

the area over campus areas

(Establishment and other aspects

of shops and (Ramu et al., 2016)

2.2 Stakeholders Engagement Assessment Matrix

# Stakeholders Unaware Resistant Neutral Supportive Leading

2.3 Stakeholder Communication

Communication Method Interactive, Pull or Push Justification

A verbal, face-to-face Interactive The idea of educational

communication method hubs affiliated to

universities might be new to

the indigenous community.

Therefore, properly gauging

their reaction to this idea

(Naaranoja & Savolainen,

2.4 Obtaining Expert Judgement

Experts Methods / Techniques

Sponsor Expert judgment

Local citizens Meetings

3.1 Requirements Management

3.2 Opening statement style

(Bullen & Flavell, 2017).

3.3 REQUIREMENTS GATHERING FOR CQU EDUCATIONAL HUBS FOR

INDIGENOUS STUDIES PROJECT

3.4 REQUIREMENTS TRACEABILITY

involved, this type of documentation is especially beneficial.