02/12/2015 TIMS & TDRS SYSTEM MAINTENANCE GUIDE

SCOPE:
The following is a recommended preventive maintenance guide to assure TIMS & TDRS systems run as
smoothly as possible. As TIMS& TDRS are Windows 7 based PC’s, preventive maintenance is typical of
any PC. Maintenance consists of checking & defragmenting the hard drive, verifying disk space, deleting
older TIMS studies and cleaning system airflow grills.

REQUIREMENTS:
- Compressed air, label, and familiarity with Windows 7 system administration.
- Maintenance can take from 30 minutes to several hours depending on the amount of disk
fragmentation and amount of space used on the hard drive.

PROCEDURE:
TIMS & TDRS performance will degrade when the system hard drive is full.
Additionally, TIMS is designed for short-term study storage. Long term study storage is performed on
PACS. PACS contain standard disk backup & redundancy mechanisms for long term data storage.
To preserve disk space, it is recommended to delete any TIMS studies over 6 months old.

Delete studies in TIMS:

1. First, verify all TIMS studies to be deleted are on PACS & are backed up.
2. In TIMS, OPEN the study list, note the current sort selection.
3. Click on the STUDY DATE column, select Descending order.

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4. After verifying all studies are on PACS, click on the oldest bottom study.
Hold the SHIFT, and then use the Arrow up key to highlight older studies.
Then select DELETE.

5. Return the column sort to the original setting.

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To Check & Defragment the Hard Drive:

1. Click the Windows icon in the bottom left hand corner of the screen and type “defrag” into the search
bar. Click on the Disk Defragmenter selection.

2. Click to highlight the “C” drive. Then select “Defragment Disk”.

Depending on the amount of fragmentation, it may take from 15 minutes to several hours to complete.

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Verify Disk Space:

-Click the Windows icon in the bottom left hand corner of the screen and select Computer.

-Select the (C:) drive and note the amount of free disk space. It is recommended that if there is less than
30% free space to consider deleting files to keep the system running optimally.

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Running a Check Disk on the Hard Drive

1. With all applications closed, go to Start > Open My Computer.

2. Right click the C: Drive > Properties

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3. Click the Tools tab > Under Error-checking click Check now…

4. For Check disk options verify both Automatically fix file system errors and Scan for and
attempt recovery of bad sectors are checked then click Start.

5. Click to Schedule disk check > Click OK on the hard drive properties.

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6. Reboot

7. Before the system opens Windows will check and repair Operating System files and sectors.

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Verify TIMS Disk Study Space Limit:

8. In TIMS, navigate to the Edit menu, select Preferences, and enter the TIMS admin password.

9. In the Management section, ensure Delete Old Studies When Disk Usage Reaches: 50% is
enabled. Click OK.

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Clean Air Grills:

3. [PERFORM THIS STEP IN 6 MONTH INTERVALS AT MOST] Ensure that the grill of the system is
not blocked. Shut down the system and direct compressed air toward the grill to remove dust
particles.
NOTE: TIMS computer shown. For TDRS, clean as per manufacturer’s recommendations.

-On completion of Preventive Maintenance, affix a label to TIMS indicating date of PM.

For additional information & assistance, contact: Support@tims.com, +978-458-4624 x204

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TIMS Maintenance Checklist / Log

SITE:
ADDRESS:

TIMS S/N:
TIMS Rev:

Checklist: Comments:
Delete old TIMS Studies
Defragment hard drive
Verify hard drive space
Perform Check Disk
Verify / Set TIMS drive space limit
Clean Air Grills

Performed Service:
Name:
Date:

Performed Service:
Name:
Date:

Performed Service:
Name:
Date:

Performed Service:
Name:
Date:

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